Exam Bulletin - Assistant Chief, OREDS

Department of General Services

Exam Code: EX-1509

Examination Plans Included:

  • ASSISTANT CHIEF, OFFICE OF REAL ESTATE AND DESIGN SERVICES - Open

Final Filing Date: Applications are accepted on a continuous basis.

Classification Details

ASSISTANT CHIEF, OFFICE OF REAL ESTATE AND DESIGN SERVICES: $9,918.00 - $11,526.00 per Month

View the ASSISTANT CHIEF, OFFICE OF REAL ESTATE AND DESIGN SERVICES classification specification.

Application Instructions

This is not a timed exam. If you request a Reasonable Accommodation your account will be locked and you will not be able to proceed with the exam until the request is processed.

Applications are accepted on a continuous basis.

Who Should Apply:

The information below will help you determine which classification(s) is(are) appropriate for you. Applicants must meet the Minimum Qualifications as stated on this bulletin to compete in this examination.

Open and Open, Non-Promotional Examination(s):

  • ASSISTANT CHIEF, OFFICE OF REAL ESTATE AND DESIGN SERVICES - Open

For all Classifications, once you have participated in any of the following examinations, you may not recompete for 12 months:

Exam Code(s):

    1509

For ASSISTANT CHIEF, OFFICE OF REAL ESTATE AND DESIGN SERVICES, once you have participated in any of the following examinations, you may not recompete for 12 months:

Exam Code(s):

  • EX-01509

How To Apply:

Submit an Examination/Employment Application (STD 678) to apply for this examination.

Electronic applications can be submitted through your account at www.CalCareers.ca.gov.

Special Testing Arrangements:

If you require assistance or alternative testing arrangements due to a disability, indicate on your application that you need reasonable accommodation. You will be contacted by a representative of the testing department to make the necessary arrangements. If you have not been contacted by the time you receive notification of testing, please contact the testing department listed in the Contact section of this bulletin.

If you are unable to submit your application or complete the test due to a disability, please contact the testing department listed in the Contact section of this bulletin.

Minimum Qualifications

All applicants must meet the education and/or experience requirements as stated on this exam bulletin to be accepted to the examination.

Unless otherwise stated in the Minimum Qualifications, qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as "Either" 1, "or" 2, "or" 3, etc. For example, applicants possessing qualifying experience amounting to 50% of the required time of Pattern 1 and additional experience amounting to 50% of the required time of Pattern 2 may be accepted to an examination as meeting 100% of the overall experience requirement.

00104770 - ASSISTANT CHIEF, OFFICE OF REAL ESTATE AND DESIGN SERVICES

Either 1

Two years of experience in the California state service performing the duties of a class with a level of responsibility equivalent to State Facilities Manager II or Supervising Real Estate Officer.

Or 2

Five years of supervision and management experience, at least two years of which shall have been in real estate management, including responsibility for a combination of management functions such as program analysis, policy formulation and management of a major real estate program, including second level supervision of staff engaged in real estate-related activities such as leasing, planning, property appraisal, acquisition and management. (Experience in the California state service applied towards this requirement must include at least two years at a level of responsibility equivalent to State Facilities Manager II or Supervising Real Estate Officer.) and

Education: Equivalent to graduation from college with major work in architecture, business administration, economics, engineering, environmental design, interior design, marketing, real estate, urban development or a related field. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)

Position Description

00104770 - ASSISTANT CHIEF, OFFICE OF REAL ESTATE AND DESIGN SERVICES

Coordinates, plans, organizes and directs the staff in a major branch of the Office of Real Estate and Design Services, administering and managing the assets of the State of California that are under the control and direction of the Department of General Services, including, but not limited to, the development and administration of a statewide inventory of all the State's real estate assets, real property acquisition and management, and sale of surplus properties; the programs of office and warehouse leasing and interior space planning practices; formulates, develops, recommends, implements and monitors statewide policies in these program areas; establishes and maintains liaison with members of the Governor's Office, the Legislature, the courts, State agencies, and representatives of the business community, environmental and citizen groups with respect to program matters and issues; approves and executes, on behalf of the Director, within delegated limits, various legal documents such as contracts and deeds when required by the Government Code; meets with high level agency officials to discuss their needs and resolve problems related to the program operation; serves as Chief in his/her absence; reviews and prepares reports and studies.


Special Personal Characteristic

Demonstrated effective administrative ability.

For information regarding position location(s), please refer to the Eligible List Information section.

Examination Information

This examination consists of the following component(s):

Component OrderComponent TypeComponent DuePercentage of Final Score
1CalHR Online ExamN/A100%

A final score of 70% must be attained to be placed on the eligible list.

In addition to evaluating the applicant's relative knowledge, skill and ability as demonstrated by quality and breadth of education/experience, emphasis in each test component will be on measuring competitively, relative to job demands, each applicant's:

Knowledge of:
  1. Principles and practices of real estate management, including building costs, cost/benefit analyses, and economics.
  2. Environmental laws and practices of the State of California and the Federal Government.
  3. Laws of contract, leases and agreements.
  4. Fire, life, safety and access compliance laws of the State of California.
  5. Appraisal principles and practices.
  6. The Department of General Services and the Office of Real Estate and Design Services' organization and functions, and the California State Government, including the organization and practices of the Legislature and the Executive Branch.
  7. Principles, practices and trends of public administration, organization and management.
  8. Program development and evaluation.
  9. Principles and practices of policy formulation and development.
  10. Personnel management techniques.
  11. Department's Affirmative Action Program objectives.
  12. A manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.

Ability to:
  1. Plan, organize and direct the work of a multidisciplinary professional and administrative staff.
  2. Exert leadership and creativity in the development of policy and administration of real estate management practices.
  3. Establish and maintain cooperative relations with State and other governmental agencies and private and civic organizations.
  4. Analyze administrative policies, organization, procedures and practices.
  5. Integrate the activities of a diverse program to obtain common goals.
  6. Gain the confidence and support of top level administrators and advise them on a wide range of administrative matters.
  7. Analyze complex problems and recommend effective courses of action.
  8. Prepare and review reports.
  9. Effectively contribute to the Department's affirmative action objectives.

Eligible List Information

A Departmental Open eligible list for the ASSISTANT CHIEF, OFFICE OF REAL ESTATE AND DESIGN SERVICES Classification will be established for:

  • Department of General Services

The names of successful competitors will be merged onto the eligible list(s) in order of final score regardless of test date. Eligibility expires 12 months after it is established. Applicants must then retake the examination to reestablish eligibility.

Resulting Eligibility List(s) will be used to fill vacancies throughout the State of California.

Veterans' Preference will be granted for this examination. Veterans' Preference is an assistance program for veterans, veteran widows and widowers, and spouses of 100% disabled veterans who seek employment with the state. Veterans' Preference is also extended to currently serving military members nearing their retirement or separation date.

You are not eligible for Veteran's Preference if you are:

  • A veteran who has been dishonorably discharged or released.
  • A veteran, widow or widower of a veteran, or spouse of a 100 percent disabled veteran who currently has permanent civil service status. (Permanent civil service status is the status of an employee who is lawfully retained in his/her position after completion of the applicable probationary period. This does not include limited term).

Veterans' Preference is codified in Government Code Sections 18973 – 18979.

Veteran status is verified by the California Department of Human Resources (CalHR). Directions to apply for Veterans' Preference are on the Veterans' Preference Application (Std. Form 1093), which is available at www.CalCareers.ca.gov, and the Department of Veterans Affairs.

Career Credits are not granted for examination(s) administered on an Open basis or a Promotional basis.

Assistant Chief, Office of Real Estate and Design Services Training and Experience Exam Preview

Instructions:
Read each task statement carefully and select the option that best relates to your experience. Your experience includes your education, training courses, and/or work experience (paid or unpaid).

Tasks:
  1. Manages the workload of various staff members and consultants for the purpose of providing commercial/institutional real estate services. 
  2. Issues, reviews, scores, and makes award recommendations for Request for Qualifications (RFQs) and/or Request for Proposals (RFPs) related to commercial/institutional real estate projects. 
  3. Participates in planning strategies for meeting program goals by evaluating available resources, priorities, budget, policy, and political concerns, while ensuring compliance with various local and state government laws and regulations. 
  4. Establishes an organizational structure by evaluating available resources and program requirements in order to accomplish mission, goals, and objectives. 
  5. Provides real estate expertise and recommendations to upper management, control agencies, clients, etc., in accordance with industry standards, applicable statutes, contract documents, local and State government policies and procedures. 
  6. Implements statewide policies for the purpose of effectively fulfilling State and/or program requirements by publishing and revising manuals, reviewing, and approving policy memos, operational processes, and procedures. 
  7. Evaluates program delivery through the review of internal performance reports derived from various reports that measure staff vacancy, scope, schedule, budget, and makes appropriate adjustments for the purpose of accomplishing the organization’s mission, goals, and objectives. 
  8. Acts as the program representative to executive management, State departments, control agencies, and/or local governments (e.g., city councils, county supervisors, etc.) for the purpose of effectively fulfilling program requirements. 
  9. Serves as a member to provide real estate expertise to various policy boards, task forces, committees, and teams (internal and external). 
  10. Executes various legal documents under specific authority as delegated in accordance with local, State and Federal laws, rules and regulations. 
  11. Analyzes costs and settlement amounts for the purpose of commercial/institutional real estate conveyances, disposals, acquisitions, letting and leasing necessary to meet program requirements and/or to protect the State’s interests by utilizing market analysis, reviewing comparables, and various documents. 
  12. Prepares and executes contracts and associated documents relating to commercial/institutional real estate interests necessary to protect the program and/or State’s interests in accordance with various government laws, rules, and regulations. 
  13. Develops policies and policy revisions for the purpose of implementing executive initiatives which result in Executive Orders, Management Memos, bulletins, etc., relating to the real estate program by using real estate knowledge and expertise, best industry practices, current industry trends and considerations, and in accordance with applicable local, State, and Federal laws. 
  14. Evaluates proposals (e.g., RFPs, RFQs, feasibility study reports, facility condition assessments, and economic analyses) submitted by vendors and consultants to determine appropriateness given project specifications to select among competing proposals. 
  15. Identifies budget revisions or augmentation needs (e.g., position, equipment, and supply order changes) to ensure budget allocations meet resource and expenditure requirements. 
  16. Monitors program and work expenditures against approved budgetary allocations for the purpose of ensuring the program is operating within budget allocation by reviewing departmental income and expense statements, workload, billable hour reports, ad hoc reports, FI$CAL reports, etc. and make operational adjustments as necessary. 
  17. Maintains healthy customer relationships through periodic meetings and surveys using various tools, equipment, and/or techniques in accordance with best business practices. 
  18. Communicates goals and priorities to staff for the purpose of accomplishing the organization’s mission, goals, and objectives. 
  19. Identifies problems and issues relating to division programs, procedures, business processes, and/or policies to ensure that such risks are minimized and/or mitigated in accordance with local, State and Federal laws, rules, and regulations. 
  20. Establishes consistent performance measures, standards, and expectations for the purpose of accomplishing the greater organization’s mission, goals, and objectives while ensuring compliance with State and/or organizational policies and procedures. 
  21. Manages the work activities of subordinate staff (e.g., managers, supervisors, professional and support staff) for the purpose of accomplishing the organization’s mission, goals, and objectives. 
  22. Resolves disagreements and conflicts between staff members. 
  23. Coaches subordinate staff to improve performance and productivity. 
  24. Evaluates job performance of subordinate staff (e.g., managers, supervisors, professional and support staff) by using established performance measures, standards, and expectations for the purpose of accomplishing the organization’s mission, goals, and objectives while ensuring compliance with State and/or program policies and procedures. 
  25. Participates in a variety of human resources activities (e.g., recruitment, hiring, promotions, testing, labor relations) in order to comply with the Equal Employment Opportunity objectives.

Testing Departments

  • Department of General Services

Contact Information

Technical questions regarding this examination should be directed to:

California Department of Human Resources
CalCareer Service Center
1810 16th Street
Sacramento, CA 95814
Phone: (866) 844-8671
CalCareer@Calhr.ca.gov

Administrative questions regarding this examination should be directed to:

Department of General Services
Department of General Services - OHR
P.O. Box 989052
West Sacramento, CA 95798-9052
Phone: (916) 376-5400

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Drug Free Statement

It is an objective of the State of California to achieve a drug-free State work place. Any applicant for State employment will be expected to behave in accordance with this objective, because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.

General Information

Examination and/or Employment Application (STD 678) forms are available at the California Department of Human Resources, local offices of the Employment Development Department, and through your CalCareer Account (www.CalCareers.ca.gov).

If you meet the requirements stated on this examination bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described in this bulletin will be rated against a predetermined job-related rating, and all applicants who pass will be ranked according to their scores.

Department of General Services reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all applicants will be notified.

General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgment, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. In open examinations, investigation may be made of employment records and personal history and fingerprinting may be required.

Eligible Lists: Eligible lists established by competitive examination, regardless of date, must be used in the following order: 1) sub-divisional promotional, 2) departmental promotional, 3) multi-departmental promotional, 4) service-wide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in one to four years unless otherwise stated on the bulletin.

High School Equivalence: Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways: 1) passing the General Education Development (GED) Test; 2) completion of 12 semester units of college-level work; 3) certification from the State Department of Education, a local school board, or high school authorities that the competitor is considered to have education equivalent to graduation from high school; or 4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.

Accepted applicants must provide proof of identification at each in-person test session. Acceptable identification consists of a photo identification card or two forms of signed identification.
Application Methods:
Electronic (Your CalCareer Account)