Exam Bulletin - Capital Outlay Program Manager

Department of General Services

Exam Code: EX-1619

Examination Plans Included:

  • CAPITAL OUTLAY PROGRAM MANAGER - Open

Final Filing Date: Applications are accepted on a continuous basis.

Classification Details

CAPITAL OUTLAY PROGRAM MANAGER: $14,527.00 - $16,501.00 per Month

View the CAPITAL OUTLAY PROGRAM MANAGER classification specification.

Application Instructions

This is not a timed exam. If you request a Reasonable Accommodation your account will be locked and you will not be able to proceed with the exam until the request is processed.

Applications are accepted on a continuous basis.

Who Should Apply:

The information below will help you determine which classification(s) is(are) appropriate for you. Applicants must meet the Minimum Qualifications as stated on this bulletin to compete in this examination.

Open and Open, Non-Promotional Examination(s):

  • CAPITAL OUTLAY PROGRAM MANAGER - Open

For all Classifications, once you have participated in any of the following examinations, you may not recompete for 6 months:

Exam Code(s):

    1619

For CAPITAL OUTLAY PROGRAM MANAGER, once you have participated in any of the following examinations, you may not recompete for 6 months:

Exam Code(s):

  • EX-01619

How To Apply:

Submit an Examination/Employment Application (STD 678) to apply for this examination.

Electronic applications can be submitted through your account at www.CalCareers.ca.gov.

Special Testing Arrangements:

If you require assistance or alternative testing arrangements due to a disability, indicate on your application that you need reasonable accommodation. You will be contacted by a representative of the testing department to make the necessary arrangements. If you have not been contacted by the time you receive notification of testing, please contact the testing department listed in the Contact section of this bulletin.

If you are unable to submit your application or complete the test due to a disability, please contact the testing department listed in the Contact section of this bulletin.

Minimum Qualifications

All applicants must meet the education and/or experience requirements as stated on this exam bulletin to be accepted to the examination.

Unless otherwise stated in the Minimum Qualifications, qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as "Either" 1, "or" 2, "or" 3, etc. For example, applicants possessing qualifying experience amounting to 50% of the required time of Pattern 1 and additional experience amounting to 50% of the required time of Pattern 2 may be accepted to an examination as meeting 100% of the overall experience requirement.

00104024 - CAPITAL OUTLAY PROGRAM MANAGER

Equivalent to graduation from college with major work in architecture, engineering, construction management, or closely related field. (Additional qualifying experience may be substituted for the required education with two years of experience being counted as one year of the required education.) and

Either 1

Two years of experience performing the duties of a Project Director III. (Persons within six months of having the required experience may compete in the examination; however, the required experience must be completed before they are considered eligible for appointment.)

Or 2

Four years of experience performing the duties of a Project Director II. (Persons within six months of having the required experience may compete in the examination; however, the required experience must be completed before they are eligible for appointment.)

Or 3

Broad and extensive (more than five years) experience in architecture, engineering or construction management, five years of which shall have been in the capacity of a project manager of large or complex capital outlay projects which resulted in buildings or structures being completed. A minimum of four years of experience shall include direct responsibility for project budget and cost control for multiple projects managed concurrently and for administration of multiple professional design service contracts. (Experience in the California state service applied to this pattern must include two years performing duties in a class with a level of responsibility equivalent to Project Director III, or four years performing duties of a class with a level of responsibility equivalent to Project Director II.)

Position Description

00104024 - CAPITAL OUTLAY PROGRAM MANAGER

Oversees all operations of the Project Control Section. Is responsible for the overall accountability of the capital outlay function. The Capital Outlay Program Manager supervises the activities of all units within the Project Control Section. Specifically, this involves:

  • Meeting with client agencies, representatives of the Legislative Analyst's Office and the Department of Finance, private sector professionals, and organizations regarding various aspects of the State's Capital Outlay Program and its various projects;
  • Determining whether projects will be performed by the Office of the State Architect or by a private consulting firm;
  • Directing staff in the administration of all capital outlay project contract activities, including the review of scope of services, negotiation of fees, review of evaluations of project costs and administrative costs for management of projects designed by private consultants;
  • Overseeing pre-architectural programming, consultant and retainer selection, project planning, monitoring and control, and long-range and strategic planning; 
  • Developing and implementing selection procedures and regulations for contract services.

Desirable Qualifications

Possession of a valid certificate of registration as an Architect issued by the California Board of Architectural Examiners or a valid certificate of registration as Civil, Structural, Mechanical or Electrical Engineer issued by the California Board of Registration for Professional Engineers and Land Surveyors.

For information regarding position location(s), please refer to the Eligible List Information section.

Examination Information

This examination consists of the following component(s):

Component OrderComponent TypeComponent DuePercentage of Final Score
1CalHR Online ExamN/A100%

A final score of 70% must be attained to be placed on the eligible list.

In addition to evaluating the applicant's relative knowledge, skill and ability as demonstrated by quality and breadth of education/experience, emphasis in each test component will be on measuring competitively, relative to job demands, each applicant's:

Knowledge of:
  1. All phases of the State's capital outlay process.
  2. Architecture.
  3. Details of planning, designing and constructing public buildings.
  4. Architectural building materials.
  5. Costs, codes and construction methods.
  6. Structural, electrical and mechanical engineering as related to buildings.
  7. Principles of budgeting as related to the capital outlay process.
  8. Use and application of computers in capital outlay project monitoring.
  9. Methods of organization and personnel management.
  10. Principles of budgeting.
  11. The Department's Affirmative Action Program objectives.
  12. A manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.
Ability to:
  1. Analyze comprehensive architectural designs.
  2. Present information clearly and effectively in pictorial and written forms.
  3. Analyze situations accurately and adopt an effective course of action.
  4. Direct the work of a group of Project Directors.
  5. Effectively contribute to the Department's affirmative action objectives.

Eligible List Information

A Departmental Open eligible list for the CAPITAL OUTLAY PROGRAM MANAGER Classification will be established for:

  • Department of General Services

The names of successful competitors will be merged onto the eligible list(s) in order of final score regardless of test date. Eligibility expires 12 months after it is established. Applicants must then retake the examination to reestablish eligibility.

Resulting Eligibility List(s) will be used to fill vacancies throughout the State of California.

Veterans' Preference will be granted for this examination. Veterans' Preference is an assistance program for veterans, veteran widows and widowers, and spouses of 100% disabled veterans who seek employment with the state. Veterans' Preference is also extended to currently serving military members nearing their retirement or separation date.

You are not eligible for Veteran's Preference if you are:

  • A veteran who has been dishonorably discharged or released.
  • A veteran, widow or widower of a veteran, or spouse of a 100 percent disabled veteran who currently has permanent civil service status. (Permanent civil service status is the status of an employee who is lawfully retained in his/her position after completion of the applicable probationary period. This does not include limited term).

Veterans' Preference is codified in Government Code Sections 18973 – 18979.

Veteran status is verified by the California Department of Human Resources (CalHR). Directions to apply for Veterans' Preference are on the Veterans' Preference Application (Std. Form 1093), which is available at www.CalCareers.ca.gov, and the Department of Veterans Affairs.

Career Credits are not granted for examination(s) administered on an Open basis or a Promotional basis.

Capital Outlay Program Manager Training and Experience Exam Preview

Instructions:
Rate your experience performing specific job-related tasks.

Respond to each of the following statements by indicating how the statement applies to you. You are required to respond to every question and provide relevant examples. Also, indicate the references who can verify the information provided.

In responding to each statement, you may refer to your WORK EXPERIENCE, whether paid or volunteer, your EDUCATION, and/or FORMAL TRAINING COURSES you have completed.

PLEASE NOTE: This examination is designed to gain an overall assessment of your education, training, and experience as it directly relates to the duties and the knowledge, skills, and abilities required for this position. Possession of specific education is not required to be successful in this examination; however, such achievements may substitute for desirable levels of experience. All components of this examination have been carefully validated by tying them directly to job requirements and documenting their relevance to the position.

Tasks:
  1. Directing staff engaged in capital outlay projects from the planning/budget phase through the completion of the construction phase. 
  2. Implementing capital outlay policies and procedures while considering political implications, best industry practices, and current market trends. 
  3. Advocating departmental position on legal matters and any pending lawsuits involving public works projects in order to update stakeholders. 
  4. Approving contract language drafted by staff to facilitate public works projects. 
  5. Enforcing provisions of a contract with knowledge of available remedies (e.g., withholding payment, enforcing liquidated damages, termination, legal notice requirements) to administer public works projects. 
  6. Tracking revenues and expenditures against approved office/branch budgetary allocations to accomplish departmental goals. 
  7. Monitoring project/program delivery through the review of quarterly and monthly project reports that illustrate scope, schedule, and budget. 
  8. Monitoring and reviewing current and proposed legislation to determine program impact and recommend departmental position. 
  9. Acting as the department’s representative to client agencies and stakeholders (e.g., control/regulatory agencies, federal/local government, consultants, public) to resolve issues affecting projects and programs. 
  10. Conducting risk assessments to develop innovative solutions for problems related to department, division, branch, and client programs.

Testing Departments

  • Department of General Services

Contact Information

Questions regarding this examination should be directed to:

Department of General Services
Department of General Services - OHR
P.O. Box 989052
West Sacramento, CA 95798-9052
Phone: (916) 376-5400

Administrative questions regarding this examination should be directed to:

Department of General Services
Department of General Services – OHR
P.O. Box 989052
West Sacramento, CA 95798-9052
Phone: (916) 376-5400

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Drug Free Statement

It is an objective of the State of California to achieve a drug-free State work place. Any applicant for State employment will be expected to behave in accordance with this objective, because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.

General Information

Examination and/or Employment Application (STD 678) forms are available at the California Department of Human Resources, local offices of the Employment Development Department, and through your CalCareer Account (www.CalCareers.ca.gov).

If you meet the requirements stated on this examination bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described in this bulletin will be rated against a predetermined job-related rating, and all applicants who pass will be ranked according to their scores.

Department of General Services reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all applicants will be notified.

General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgment, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. In open examinations, investigation may be made of employment records and personal history and fingerprinting may be required.

Eligible Lists: Eligible lists established by competitive examination, regardless of date, must be used in the following order: 1) sub-divisional promotional, 2) departmental promotional, 3) multi-departmental promotional, 4) service-wide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in one to four years unless otherwise stated on the bulletin.

High School Equivalence: Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways: 1) passing the General Education Development (GED) Test; 2) completion of 12 semester units of college-level work; 3) certification from the State Department of Education, a local school board, or high school authorities that the competitor is considered to have education equivalent to graduation from high school; or 4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.

Accepted applicants must provide proof of identification at each in-person test session. Acceptable identification consists of a photo identification card or two forms of signed identification.
Application Methods:
Electronic (Your CalCareer Account)