Exam Bulletin - Community College Specialist

Board of Governors, California Community Colleges

Exam Code: EX-1648

Examination Plans Included:

  • COMMUNITY COLLEGE SPECIALIST - Open

Final Filing Date: Applications are accepted on a continuous basis.

Classification Details

COMMUNITY COLLEGE SPECIALIST: $7,764.00 - $9,718.00 per Month

View the COMMUNITY COLLEGE SPECIALIST classification specification.

Application Instructions

This is not a timed examination. If you request a Reasonable Accommodation, your account will be locked and you will not be able to proceed with the examination until the request is processed.

Applications are accepted on a continuous basis.

Who Should Apply:

The information below will help you determine which classification(s) is(are) appropriate for you. Applicants must meet the Minimum Qualifications as stated on this bulletin to compete in this examination.

Open and Open, Non-Promotional Examination(s):

  • COMMUNITY COLLEGE SPECIALIST - Open

For all Classifications, once you have participated in any of the following examinations, you may not recompete for 6 months:

Exam Code(s):

    1648

For COMMUNITY COLLEGE SPECIALIST, once you have participated in any of the following examinations, you may not recompete for 6 months:

Exam Code(s):

  • EX-01648

How To Apply:

Submit an Examination/Employment Application (STD 678) to apply for this examination.

Electronic applications can be submitted through your account at www.CalCareers.ca.gov.

Special Testing Arrangements:

If you require assistance or alternative testing arrangements due to a disability, indicate on your application that you need reasonable accommodation. You will be contacted by a representative of the testing department to make the necessary arrangements. If you have not been contacted by the time you receive notification of testing, please contact the testing department listed in the Contact section of this bulletin.

If you are unable to submit your application or complete the test due to a disability, please contact the testing department listed in the Contact section of this bulletin.

Minimum Qualifications

All applicants must meet the education and/or experience requirements as stated on this exam bulletin to be accepted to the examination.

Unless otherwise stated in the Minimum Qualifications, qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as "Either" 1, "or" 2, "or" 3, etc. For example, applicants possessing qualifying experience amounting to 50% of the required time of Pattern 1 and additional experience amounting to 50% of the required time of Pattern 2 may be accepted to an examination as meeting 100% of the overall experience requirement.

00102539 - COMMUNITY COLLEGE SPECIALIST

Education: Possession of an earned bachelor's degree granted by an accredited institution of higher education or equivalent degree or equivalent completion of 120 semester units or 180 quarter units. Additional qualifying experience may be substituted for the required education on a year-for-year basis. And

Either 1

One year of experience in the California State service performing professional education duties, in an education program or in a fiscal or facilities planning program, of a class with a level of responsibility equivalent to Community College Program Assistant;

Or 2

Two years increasingly responsible professional experience providing education program administration, consultation, facilities planning, fiscal planning and/or monitoring, or other complex technical program assistance. Education Programs may include: academic affairs, general vocational education programs, student services or similar coordinative functions.

Position Description

00102539 - COMMUNITY COLLEGE SPECIALIST

This is the second fully qualified working professional level in this series. Incumbents perform complex analytical and research duties in planning, developing, administering, and evaluating a wide variety of academic, employment, fiscal, facilities, library services, student services, or vocational Community College programs, projects, and standards in an assigned specialty area. They provide consultative services to Community College officials, and promote and evaluate proposals from Community Colleges eligible for Federal or State financial assistance. Typically, they report to an individual at the Administrator level in this series.

Special Personal Characteristics

Willingness to travel throughout the State; willingness to participate on committees or in professional groups and organizations.

For information regarding position location(s), please refer to the Eligible List Information section.

Examination Information

We recommend using Chrome, Firefox, or Edge for optimal performance when accessing the examination.

This examination consists of the following component(s):

Component OrderComponent TypeComponent DuePercentage of Final Score
1CalHR Online ExamN/A100%

A final score of 70% must be attained to be placed on the eligible list.

In addition to evaluating the applicant's relative knowledge, skill and ability as demonstrated by quality and breadth of education/experience, emphasis in each test component will be on measuring competitively, relative to job demands, each applicant's:

Knowledge of:
  1. Principles, practices and trends in Community College education with particular reference to the appropriate area of specialization
  2. Principles of Community College administration
  3. Federal and State laws and the policies and regulations of the department as they relate to the appropriate area of specializations
  4. Research and statistical methods
  5. Human relations
Ability to:
  1. Assume innovative leadership in the formulation and direction of a statewide community college program in the appropriate area of specialization
  2. Do research and conduct studies
  3. Present ideas clearly and concisely in oral and written form
  4. Work cooperatively and communicate effectively with all individuals and groups contacted in the course of work
  5. Represent the department as assigned
  6. Prepare clear and concise reports and publications
  7. Analyze situations accurately and take effective action

Eligible List Information

A Departmental Open eligible list for the COMMUNITY COLLEGE SPECIALIST Classification will be established for:

  • Board of Governors, California Community Colleges

The names of successful competitors will be merged onto the eligible list(s) in order of final score regardless of test date. Eligibility expires 12 months after it is established. Applicants must then retake the examination to reestablish eligibility.

Resulting Eligibility List(s) will be used to fill vacancies throughout the State of California.

Veterans' Preference will be granted for this examination. Veterans' Preference is an assistance program for veterans, veteran widows and widowers, and spouses of 100% disabled veterans who seek employment with the state. Veterans' Preference is also extended to currently serving military members nearing their retirement or separation date.

You are not eligible for Veteran's Preference if you are:

  • A veteran who has been dishonorably discharged or released.
  • A veteran, widow or widower of a veteran, or spouse of a 100 percent disabled veteran who currently has permanent civil service status. (Permanent civil service status is the status of an employee who is lawfully retained in his/her position after completion of the applicable probationary period. This does not include limited term).

Veterans' Preference is codified in Government Code Sections 18973 – 18979.

Veteran status is verified by the California Department of Human Resources (CalHR). Directions to apply for Veterans' Preference are on the Veterans' Preference Application (Std. Form 1093), which is available at www.CalCareers.ca.gov, and the Department of Veterans Affairs.

Career Credits are not granted for examination(s) administered on an Open basis or a Promotional basis.

Community College Specialist Training and Experience Examination Preview

Instructions:
Rate your experience performing specific job-related tasks.

Respond to each of the following statements by indicating how the statement applies to you. You are required to respond to every question and provide relevant examples. Also, indicate the references who can verify the information provided.

In responding to each statement, you may refer to your WORK EXPERIENCE, whether paid or volunteer, your EDUCATION, and/or FORMAL TRAINING COURSES you have completed.

PLEASE NOTE: This examination is designed to gain an overall assessment of your education, training, and experience as it directly relates to the duties and the knowledge, skills and abilities required for this position. Possession of specific education is not required to be successful in this examination; however, such achievements may substitute for desirable levels of experience. All components of this examination have been carefully validated by tying them directly to job requirements and documenting their relevance to the position.

Tasks:
  1. Analyzing proposed and/or existing legislative, regulatory policy changes, or procedures to develop a recommended position, including a review of system and stakeholder impact.
  2. Interpreting and implementing laws, rules, and regulations to provide technical assistance, enable compliance, establish program goals, and complete assigned tasks.
  3. Coordinating and facilitating meetings, task forces, work groups, advisory committees, conferences, and/or workshops.
  4. Assisting with the development and maintenance of reporting systems to meet on-going and new information needs in accordance with mandated requirements.
  5. Developing and maintaining program policies, procedures, guidelines, manuals, and/or regulations.
  6. Monitoring budgets, grants, contracts, legislation, initiatives, and/or projects to ensure program effectiveness or compliance in accordance with established laws, rules, regulations, and procedures.
  7. Analyzing data and other information to determine program effectiveness and/or compliance (e.g., fiscal, reporting, accreditation).
  8. Conducting research relating to the planning, administration, and evaluation of programs.
  9. Developing training materials using various modes for delivery including technology and other media.
  10. Presenting information on programs, best practices, and innovative approaches to achieving successful outcomes to relevant stakeholders.
  11. Investigating and responding to inquiries from stakeholders and the general public to provide information, guidance, and/or resolve issues.
  12. Working with stakeholders to propose, develop, and/or implement innovative approaches and best practices for successful program implementation and outcomes.
  13. Developing comprehensive documents and presentations.

Testing Departments

  • Board of Governors, California Community Colleges

Contact Information

Technical questions regarding this examination should be directed to:

California Department of Human Resources
CalCareer Service Center
1810 16th Street
Sacramento, CA 95811
Phone: (866) 844-8671
CalCareer@calhr.ca.gov

Administrative questions regarding this examination should be directed to:

Board of Governors, California Community Colleges
1102 Q Street, #4400
Sacramento, CA 95811
Phone: (916) 445-7911

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Drug Free Statement

It is an objective of the State of California to achieve a drug-free State work place. Any applicant for State employment will be expected to behave in accordance with this objective, because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.

General Information

Examination and/or Employment Application (STD 678) forms are available at the California Department of Human Resources, local offices of the Employment Development Department, and through your CalCareer Account (www.CalCareers.ca.gov).

If you meet the requirements stated on this examination bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described in this bulletin will be rated against a predetermined job-related rating, and all applicants who pass will be ranked according to their scores.

Board of Governors, California Community Colleges reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all applicants will be notified.

General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgment, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. In open examinations, investigation may be made of employment records and personal history and fingerprinting may be required.

Eligible Lists: Eligible lists established by competitive examination, regardless of date, must be used in the following order: 1) sub-divisional promotional, 2) departmental promotional, 3) multi-departmental promotional, 4) service-wide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in one to four years unless otherwise stated on the bulletin.

High School Equivalence: Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways: 1) passing the General Education Development (GED) Test; 2) completion of 12 semester units of college-level work; 3) certification from the State Department of Education, a local school board, or high school authorities that the competitor is considered to have education equivalent to graduation from high school; or 4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.

Accepted applicants must provide proof of identification at each in-person test session. Acceptable identification consists of a photo identification card or two forms of signed identification.
Application Methods:
Electronic (Your CalCareer Account)