Exam Bulletin - Associate Governmental Program Analyst

State of California

Exam Code: EX-1764

Examination Plans Included:

  • ASSOCIATE GOVERNMENTAL PROGRAM ANALYST - Open

Final Filing Date: Applications are accepted on a continuous basis.

Classification Details

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST: $5,684.00 - $7,114.00 (A) per Month

View the ASSOCIATE GOVERNMENTAL PROGRAM ANALYST classification specification.

Application Instructions

This is not a timed exam. If you request a Reasonable Accommodation your account will be locked and you will not be able to proceed with the exam until the request is processed.

Applications are accepted on a continuous basis.

Who Should Apply:

The information below will help you determine which classification(s) is(are) appropriate for you. Applicants must meet the Minimum Qualifications as stated on this bulletin to compete in this examination.

Open and Open, Non-Promotional Examination(s):

  • ASSOCIATE GOVERNMENTAL PROGRAM ANALYST - Open

For all Classifications, once you have participated in any of the following examinations, you may not recompete for 6 months:

Exam Code(s):

    1764

For ASSOCIATE GOVERNMENTAL PROGRAM ANALYST, once you have participated in any of the following examinations, you may not recompete for 6 months:

Exam Code(s):

  • EX-01764

How To Apply:

Submit an Examination/Employment Application (STD 678) to apply for this examination.

Electronic applications can be submitted through your account at www.CalCareers.ca.gov.

Special Testing Arrangements:

If you require assistance or alternative testing arrangements due to a disability, indicate on your application that you need reasonable accommodation. You will be contacted by a representative of the testing department to make the necessary arrangements. If you have not been contacted by the time you receive notification of testing, please contact the testing department listed in the Contact section of this bulletin.

If you are unable to submit your application or complete the test due to a disability, please contact the testing department listed in the Contact section of this bulletin.

Minimum Qualifications

All applicants must meet the education and/or experience requirements as stated on this exam bulletin to be accepted to the examination.

Unless otherwise stated in the Minimum Qualifications, qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as "Either" 1, "or" 2, "or" 3, etc. For example, applicants possessing qualifying experience amounting to 50% of the required time of Pattern 1 and additional experience amounting to 50% of the required time of Pattern 2 may be accepted to an examination as meeting 100% of the overall experience requirement.

00105393 - ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

State experience applied toward the "General Experience" pattern must include at least one year in a class at a level of responsibility equivalent to that of the promotional class.

Experience applicable to one of the following patterns may be combined on a proportional basis with experience applicable to the other patterns to meet the total experience requirements, provided that the combined qualifying experience totals at least 30 months. Education may not be used to reduce this 30-month limit.

Education:
The following education is required when general experience is used to qualify at any level: equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.) AND

Either 1

Experience: One year of experience performing the duties of a Staff Services Analyst, Range C. or

Or 2

Experience: Three years of professional analytical experience performing duties in one or a combination of the following or closely related areas: budgeting, management analysis, personnel, planning, program evaluation, or policy analysis.


Promotional candidates who are within six months of satisfying the experience requirement for this class will be admitted to the examination, but they must fully meet the experience requirement before being eligible for appointment.

(One year of graduate work in public or business administration, industrial relations, psychology, law, political science, or a related field may be substituted for six months of the required nonsupervisory experience.)
Special Personal Requirements

Demonstrated ability to act independently, open-mindedness, flexibility, and tact.

Position Description

00105393 - ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

Incumbents are assigned to work on a broad range of governmental and managerial problems that may be interdisciplinary in nature. Incumbents may be assigned to work as field representatives in complex and controversial intergovernmental negotiations. Incumbents conduct and/or review analytical studies and surveys; formulate procedures, policies, and program alternatives; make recommendations on a broad spectrum of administrative and program-related problems; review and analyze proposed legislation and advise management on the impact or potential impact; may act as team leaders or coordinate the efforts of representatives of various governmental agencies on larger projects; represent the State or a given department as assigned; and perform other related duties.

For information regarding position location(s), please refer to the Eligible List Information section.

Examination Information

This examination consists of the following component(s):

Component OrderComponent TypeComponent DuePercentage of Final Score
1CalHR Online ExamN/A100%

A final score of 70% must be attained to be placed on the eligible list.

In addition to evaluating the applicant's relative knowledge, skill and ability as demonstrated by quality and breadth of education/experience, emphasis in each test component will be on measuring competitively, relative to job demands, each applicant's:

Knowledge of:
  1. Principles, practices, and trends of public and business administration, management, and supportive staff services such as budgeting, personnel, and management analysis.
  2. Government functions and organization.
  3. Methods and techniques of effective conference leadership.
Ability to:
  1. Reason logically and creatively and utilize a variety of analytical techniques to resolve complex governmental and managerial problems.
  2. Develop and evaluate alternatives.
  3. Analyze data and present ideas and information effectively both orally and in writing.
  4. Consult with and advise administrators or other interested parties on a wide variety of subject-matter areas.
  5. Gain and maintain the confidence and cooperation of those contacted during the course of work.
  6. Coordinate the work of others, act as a team or conference leader.
  7. Appear before legislative and other committees.

Eligible List Information

A Servicewide Open eligible list for the ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Classification will be established for:

  • State of California

The names of successful competitors will be merged onto the eligible list(s) in order of final score regardless of test date. Eligibility expires 12 months after it is established. Applicants must then retake the examination to reestablish eligibility.

Resulting Eligibility List(s) will be used to fill vacancies throughout the State of California.

Veterans' Preference will be granted for this examination. Veterans' Preference is an assistance program for veterans, veteran widows and widowers, and spouses of 100% disabled veterans who seek employment with the state. Veterans' Preference is also extended to currently serving military members nearing their retirement or separation date.

You are not eligible for Veteran's Preference if you are:

  • A veteran who has been dishonorably discharged or released.
  • A veteran, widow or widower of a veteran, or spouse of a 100 percent disabled veteran who currently has permanent civil service status. (Permanent civil service status is the status of an employee who is lawfully retained in his/her position after completion of the applicable probationary period. This does not include limited term).

Veterans' Preference is codified in Government Code Sections 18973 – 18979.

Veteran status is verified by the California Department of Human Resources (CalHR). Directions to apply for Veterans' Preference are on the Veterans' Preference Application (Std. Form 1093), which is available at www.CalCareers.ca.gov, and the Department of Veterans Affairs.

Career Credits are not granted for examination(s) administered on an Open basis or a Promotional basis.

Associate Governmental Program Analyst Training and Experience Exam Preview

Instructions
Using the rating scales provided, you will self-rate your experience in performing specific job-related tasks and the level at which they were performed.

Respond to each of the following statements by indicating how the statement applies to you. You are required to respond to every statement by marking one option for both of the two scales provided.

In responding to each statement, you may refer to your FORMAL EDUCATION, FORMAL TRAINING COURSES, OR WORK EXPERIENCE whether paid or volunteer.

Tasks
  1. Facilitating meetings with groups and teams to coordinate and meet project, program, or organizational objectives 
  2. Collaborating with customers or clients to provide service and meet service expectations 
  3. Directing and guiding customers and stakeholders on various processes to provide information and/or resolve issues 
  4. Addressing problems or customer complaints regarding policies, procedures, and/or services/products 
  5. Calming and diffusing situations with difficult or upset individuals in the course of completing work assignments 
  6. Leading work groups or teams to accomplish work assignment objectives and goals 
  7. Providing consultative services, status reports, and recommendations to staff members, management, and customers 
  8. Responding to inquiries from customers, stakeholders, or the public 
  9. Writing job-related memos, letters, and correspondence 
  10. Developing and editing instructional materials to clarify procedures such as work standards, project parameters, office procedures, and computer operations 
  11. Writing technical reports documenting project and program assignments and activities such as program evaluation results, research findings, progress reports and/or timeline and resource requirements for projects 
  12. Editing documents and written materials to ensure accuracy and completeness 
  13. Conducting research (e.g., internet, library) to retrieve and compile information and data for projects or assignments 
  14. Collecting information to respond to inquiries and research questions 
  15. Interpreting technical materials (such as policies and procedures, law, contracts, etc.) to apply information to program/project activities 
  16. Analyzing collected data to prepare summaries 
  17. Organizing and compiling data and information into reports to ensure accurate and clear documentation 
  18. Analyzing and evaluating problems or issues related to the progress and completion of work projects or assignments to determine impact, assess alternatives for resolution, and/or formulate action plans 
  19. Establishing work plans and timelines for the completion of work tasks, assignments, and projects 
  20. Analyzing and evaluating the effectiveness of programs, policies, or procedures to improve efficiency or make recommendations 
  21. Providing status and progress reports of current work assignments to management, staff, and internal and external stakeholders 
  22. Serving as liaison to coordinate communication between management, staff, and internal and external stakeholders 
  23. Using word processing software to prepare memos, correspondence, and other documents and materials 
  24. Creating spreadsheets to compile, compute, organize, and present data and statistics for use in reports 
  25. Using electronic database (information storage and retrieval systems) applications to enter, organize, track, and retrieve information 
  26. Using email applications to communicate and/or schedule meetings 
  27. Verifying the completeness and accuracy of forms and documents 
  28. Monitoring and tracking resources related to projects, programs, and/or work activities

Testing Departments

  • State of California

Contact Information

Questions regarding this examination should be directed to:

State of California
CalCareer Service Center
1810 16th Street
Sacramento, CA 95811
Phone: (866) 844-8671
CalCareer@calhr.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Drug Free Statement

It is an objective of the State of California to achieve a drug-free State work place. Any applicant for State employment will be expected to behave in accordance with this objective, because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.

General Information

Examination and/or Employment Application (STD 678) forms are available at the California Department of Human Resources, local offices of the Employment Development Department, and through your CalCareer Account (www.CalCareers.ca.gov).

If you meet the requirements stated on this examination bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described in this bulletin will be rated against a predetermined job-related rating, and all applicants who pass will be ranked according to their scores.

State of California reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all applicants will be notified.

General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgment, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. In open examinations, investigation may be made of employment records and personal history and fingerprinting may be required.

Eligible Lists: Eligible lists established by competitive examination, regardless of date, must be used in the following order: 1) sub-divisional promotional, 2) departmental promotional, 3) multi-departmental promotional, 4) service-wide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in one to four years unless otherwise stated on the bulletin.

High School Equivalence: Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways: 1) passing the General Education Development (GED) Test; 2) completion of 12 semester units of college-level work; 3) certification from the State Department of Education, a local school board, or high school authorities that the competitor is considered to have education equivalent to graduation from high school; or 4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.

Accepted applicants must provide proof of identification at each in-person test session. Acceptable identification consists of a photo identification card or two forms of signed identification.
Application Methods:
Electronic (Your CalCareer Account)