Exam Bulletin - Materials and Stores Supervisor

State of California

Exam Code: EX-1903

Examination Plans Included:

  • MATERIALS AND STORES SUPERVISOR - Open

Final Filing Date: Applications are accepted on a continuous basis.

Classification Details

MATERIALS AND STORES SUPERVISOR: $4,167.00 - $5,256.00 (A) per Month
MATERIALS AND STORES SUPERVISOR: $4,573.00 - $5,768.00 (B) per Month

View the MATERIALS AND STORES SUPERVISOR classification specification.

Application Instructions

This is not a timed exam. If you request a Reasonable Accommodation your account will be locked and you will not be able to proceed with the exam until the request is processed.

Applications are accepted on a continuous basis.

Who Should Apply:

The information below will help you determine which classification(s) is(are) appropriate for you. Applicants must meet the Minimum Qualifications as stated on this bulletin to compete in this examination.

Open and Open, Non-Promotional Examination(s):

  • MATERIALS AND STORES SUPERVISOR - Open

For all Classifications, once you have participated in any of the following examinations, you may not recompete for 9 months:

Exam Code(s):

    1903

For MATERIALS AND STORES SUPERVISOR, once you have participated in any of the following examinations, you may not recompete for 9 months:

Exam Code(s):

  • EX-01903

How To Apply:

Submit an Examination/Employment Application (STD 678) to apply for this examination.

Electronic applications can be submitted through your account at www.CalCareers.ca.gov.

Special Testing Arrangements:

If you require assistance or alternative testing arrangements due to a disability, indicate on your application that you need reasonable accommodation. You will be contacted by a representative of the testing department to make the necessary arrangements. If you have not been contacted by the time you receive notification of testing, please contact the testing department listed in the Contact section of this bulletin.

If you are unable to submit your application or complete the test due to a disability, please contact the testing department listed in the Contact section of this bulletin.

Minimum Qualifications

All applicants must meet the education and/or experience requirements as stated on this exam bulletin to be accepted to the examination.

Unless otherwise stated in the Minimum Qualifications, qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as "Either" 1, "or" 2, "or" 3, etc. For example, applicants possessing qualifying experience amounting to 50% of the required time of Pattern 1 and additional experience amounting to 50% of the required time of Pattern 2 may be accepted to an examination as meeting 100% of the overall experience requirement.

00101503 - MATERIALS AND STORES SUPERVISOR

Either 1
One year of experience performing the duties equivalent in level to a Materials and Stores Specialist in California state service.

Or 2
Three years of experience in a supply room or warehouse in work involving the receipt, storage, issuance, and shipping of varied supplies or food commodities. (Experience applied toward this requirement must include at least one year of supply room or warehouse responsibilities equivalent in level and responsibilities to Materials and Stores Specialist.)

Position Description

00101503 - MATERIALS AND STORES SUPERVISOR

This is the working level supervisor in the series. A Materials and Stores Supervisor may either (1) supervise the receipt, storage, issuance, and shipping of a volume of varied supplies requiring complex storage practices in a large redistribution or point-of-use warehouse or supply room, including supervision over a group of assistants; or (2) in an assigned geographic area, to have charge of a large volume of equipment, stores and supplies for a State agency, and to be responsible for the maintenance of control records on the movement of equipment including supervision over a group of assistants; or (3) assume equivalent duties and responsibilities in assisting a higher grade warehousing manager.

Special Personal Characteristics
Strength, good physical agility, and willingness to do heavy manual labor.

Additional Desirable Qualifications
Education equivalent to completion of the twelfth grade; completion of college-level work in the fields of accounting and/or business administration.

For information regarding position location(s), please refer to the Eligible List Information section.

Examination Information

We recommend using Chrome, Firefox, or Edge for optimal performance when accessing the examination.

This examination consists of the following component(s):

Component OrderComponent TypeComponent DuePercentage of Final Score
1CalHR Online ExamN/A100%

A final score of 70% must be attained to be placed on the eligible list.

In addition to evaluating the applicant's relative knowledge, skill and ability as demonstrated by quality and breadth of education/experience, emphasis in each test component will be on measuring competitively, relative to job demands, each applicant's:

Knowledge of:
  1. Modern warehousing methods and practices, including the keeping of, receiving, shipping, and inventory records 
  2. Freight rates and classifications 
  3. Office of Procurement specifications 
  4. Regulations involved with consolidated freight shipments, stock array systems 
  5. Freight claim procedure 
  6. Inventory and quality control
  7. Operation of motorized material handling equipment
  8. Department's Affirmative Action Program objectives 
  9. A manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives
Ability to:
  1. Read and write English at a level required for successful job performance 
  2. Perform heavy physical labor 
  3. Operate motorized material handling equipment 
  4. Estimate possible future demands of various supplies based upon past needs 
  5. Work independently 
  6. Work and communicate effectively with those contacted in the work 
  7. Direct the work of others
  8. Keep accurate records and prepare reports of work done
  9. Analyze situations accurately and take effective action
  10. Determine whether incoming supplies meet the standards set up in the Office of Procurement and agency specifications 
  11. Supervise the work of a group of assistants 
  12. Effectively contribute to the department's affirmative action objectives

Eligible List Information

A Servicewide Open eligible list for the MATERIALS AND STORES SUPERVISOR Classification will be established for:

  • State of California

The names of successful competitors will be merged onto the eligible list(s) in order of final score regardless of test date. Eligibility expires 12 months after it is established. Applicants must then retake the examination to reestablish eligibility.

Resulting Eligibility List(s) will be used to fill vacancies throughout the State of California.

Veterans' Preference will be granted for this examination. Veterans' Preference is an assistance program for veterans, veteran widows and widowers, and spouses of 100% disabled veterans who seek employment with the state. Veterans' Preference is also extended to currently serving military members nearing their retirement or separation date.

You are not eligible for Veteran's Preference if you are:

  • A veteran who has been dishonorably discharged or released.
  • A veteran, widow or widower of a veteran, or spouse of a 100 percent disabled veteran who currently has permanent civil service status. (Permanent civil service status is the status of an employee who is lawfully retained in his/her position after completion of the applicable probationary period. This does not include limited term).

Veterans' Preference is codified in Government Code Sections 18973 – 18979.

Veteran status is verified by the California Department of Human Resources (CalHR). Directions to apply for Veterans' Preference are on the Veterans' Preference Application (Std. Form 1093), which is available at www.CalCareers.ca.gov, and the Department of Veterans Affairs.

Career Credits are not granted for examination(s) administered on an Open basis or a Promotional basis.

Materials and Stores Supervisor Training and Experience Exam Preview

Instructions:
Rate your experience performing specific job-related tasks.

Respond to each of the following statements by indicating how the statement applies to you. You are required to respond to every question and provide relevant examples. Also, indicate the references who can verify the information provided.

In responding to each statement, you may refer to your WORK EXPERIENCE, whether paid or volunteer.

  1. Reviewing purchase documents and storeroom supply orders to ensure distribution to the designated area within the organization.
  2. Receiving and inspecting equipment, supplies, and/or commodities to determine order accuracy.
  3. Loading and/or unloading trucks or other common carriers safely using appropriate equipment/vehicles (e.g., forklift, pallet jack, hand truck).
  4. Organizing warehouse stores to ensure space is used efficiently.
  5. Notifying vendors and/or shipping companies of delivery discrepancies, unacceptable merchandise, and/or damaged goods by phone, email, or in person.
  6. Utilizing Material Safety Data Sheets (MSDS) to safely store and handle potentially hazardous chemicals, materials, and supplies.
  7. Planning work schedules and assigning duties to maintain the operational needs of the warehouse.
  8. Facilitating safety meetings to ensure all staff are made aware of current safety laws and procedures.
  9. Prioritizing the work activities of employees to ensure critical timelines are met.
  10. Overseeing the inventory process including reconciling discrepancies and/or maintaining adequate supply levels.

Testing Departments

  • State of California

Contact Information

Questions regarding this examination should be directed to:

State of California
CalCareer Service Center
1810 16th Street
Sacramento, CA 95811
Phone: (866) 844-8671
CalCareer@calhr.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Drug Free Statement

It is an objective of the State of California to achieve a drug-free State work place. Any applicant for State employment will be expected to behave in accordance with this objective, because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.

General Information

Examination and/or Employment Application (STD 678) forms are available at the California Department of Human Resources, local offices of the Employment Development Department, and through your CalCareer Account (www.CalCareers.ca.gov).

If you meet the requirements stated on this examination bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described in this bulletin will be rated against a predetermined job-related rating, and all applicants who pass will be ranked according to their scores.

State of California reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all applicants will be notified.

General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgment, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. In open examinations, investigation may be made of employment records and personal history and fingerprinting may be required.

Eligible Lists: Eligible lists established by competitive examination, regardless of date, must be used in the following order: 1) sub-divisional promotional, 2) departmental promotional, 3) multi-departmental promotional, 4) service-wide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in one to four years unless otherwise stated on the bulletin.

High School Equivalence: Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways: 1) passing the General Education Development (GED) Test; 2) completion of 12 semester units of college-level work; 3) certification from the State Department of Education, a local school board, or high school authorities that the competitor is considered to have education equivalent to graduation from high school; or 4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.

Accepted applicants must provide proof of identification at each in-person test session. Acceptable identification consists of a photo identification card or two forms of signed identification.

Application Methods:
Electronic (Your CalCareer Account)