Exam Bulletin - Personnel Supervisor II

State of California

Exam Code: EX-1987

Examination Plans Included:

  • PERSONNEL SUPERVISOR II - Open

Final Filing Date: Applications are accepted on a continuous basis.

Classification Details

PERSONNEL SUPERVISOR II: $5,905.00 - $7,393.00 per Month

View the PERSONNEL SUPERVISOR II classification specification.

Application Instructions

This is not a timed examination. If you request a Reasonable Accommodation, your account will be locked and you will not be able to proceed with the examination until the request is processed.

Applications are accepted on a continuous basis.

Who Should Apply:

The information below will help you determine which classification(s) is(are) appropriate for you. Applicants must meet the Minimum Qualifications as stated on this bulletin to compete in this examination.

Open and Open, Non-Promotional Examination(s):

  • PERSONNEL SUPERVISOR II - Open

For all Classifications, once you have participated in any of the following examinations, you may not recompete for 12 months:

Exam Code(s):

    1987

For PERSONNEL SUPERVISOR II, once you have participated in any of the following examinations, you may not recompete for 12 months:

Exam Code(s):

  • EX-01987

How To Apply:

Submit an Examination/Employment Application (STD 678) to apply for this examination.

Electronic applications can be submitted through your account at www.CalCareers.ca.gov.

Special Testing Arrangements:

If you require assistance or alternative testing arrangements due to a disability, indicate on your application that you need reasonable accommodation. You will be contacted by a representative of the testing department to make the necessary arrangements. If you have not been contacted by the time you receive notification of testing, please contact the testing department listed in the Contact section of this bulletin.

If you are unable to submit your application or complete the test due to a disability, please contact the testing department listed in the Contact section of this bulletin.

Minimum Qualifications

All applicants must meet the education and/or experience requirements as stated on this exam bulletin to be accepted to the examination.

00101314 - PERSONNEL SUPERVISOR II

One year of experience in the California state service performing the duties of a Personnel Supervisor I or a Personnel Services Supervisor II.

Position Description

00101314 - PERSONNEL SUPERVISOR II

This is the second supervisory level in the series with full charge of all transactions functions. Through subordinate supervisors, incumbents plan, organize, and direct the work of the department's transactions program. There may be functional supervision over lower-level Personnel Specialists in geographically separated locations.

Additional Desirable Qualifications

Familiarity with automated systems.

For information regarding position location(s), please refer to the Eligible List Information section.

Examination Information

We recommend using Chrome, Firefox, or Edge for optimal performance when accessing the examination.

This examination consists of the following component(s):

Component OrderComponent TypeComponent DuePercentage of Final Score
1CalHR Online ExamN/A100%

A final score of 70% must be attained to be placed on the eligible list.

In addition to evaluating the applicant's relative knowledge, skill and ability as demonstrated by quality and breadth of education/experience, emphasis in each test component will be on measuring competitively, relative to job demands, each applicant's:

Knowledge of:
  1. Current office methods, procedures, equipment, and basic math principles
  2. Laws, rules, regulations, and bargaining contract provisions affecting personnel record keeping, personnel transactions, payroll, and certification processes used in State departments
  3. A supervisor's responsibility for promoting equal opportunity in hiring and employee development and promotion, and for maintaining a work environment that is free of discrimination and harassment
Ability to:
  1. Think logically, multitask, and apply laws, rules, regulations, and bargaining contract provisions concerning personnel transactions
  2. Independently interpret and use reference material
  3. Give and follow directions
  4. Gather data
  5. Design and prepare tables, spreadsheets, and charts
  6. Advise employees of their rights
  7. Consult with supervisors on alternative actions which they may take on various transaction situations
  8. Communicate effectively
  9. Operate a computer keyboard/terminal
  10. Establish and maintain cooperative working relations with those contacted during the course of the work
  11. Organize and prioritize work
  12. Create/draft correspondence
  13. Maintain personnel records
  14. Represent the department on intra/interdepartmental teams
  15. Coordinate a variety of personnel/payroll transactions
  16. Research critical transactions and recommend alternative solutions
  17. Plan, organize, direct, and evaluate the work of subordinate staff
  18. Analyze work processes, evaluate suggestions, and develop and implement effective courses of action
  19. Effectively present ideas and recommendations
  20. Develop subordinate staff and assess training and developmental needs
  21. Effectively promote equal opportunity in employment and maintain a work environment that is free of discrimination and harassment

Eligible List Information

A Servicewide Open eligible list for the PERSONNEL SUPERVISOR II Classification will be established for:

  • State of California

The names of successful competitors will be merged onto the eligible list(s) in order of final score regardless of test date. Eligibility expires 18 months after it is established. Applicants must then retake the examination to reestablish eligibility.

Resulting Eligibility List(s) will be used to fill vacancies throughout the State of California.

Veterans' Preference will be granted for this examination. Veterans' Preference is an assistance program for veterans, veteran widows and widowers, and spouses of 100% disabled veterans who seek employment with the state. Veterans' Preference is also extended to currently serving military members nearing their retirement or separation date.

You are not eligible for Veteran's Preference if you are:

  • A veteran who has been dishonorably discharged or released.
  • A veteran, widow or widower of a veteran, or spouse of a 100 percent disabled veteran who currently has permanent civil service status. (Permanent civil service status is the status of an employee who is lawfully retained in his/her position after completion of the applicable probationary period. This does not include limited term).

Veterans' Preference is codified in Government Code Sections 18973 – 18979.

Veteran status is verified by the California Department of Human Resources (CalHR). Directions to apply for Veterans' Preference are on the Veterans' Preference Application (Std. Form 1093), which is available at www.CalCareers.ca.gov, and the Department of Veterans Affairs.

Career Credits are not granted for examination(s) administered on an Open basis or a Promotional basis.

Personnel Supervisor II Training and Experience Examination Preview

Instructions:
Rate your experience performing specific job-related tasks.

Respond to each of the following statements by indicating how the statement applies to you. You are required to respond to every question and provide relevant examples. Also, indicate the references who can verify the information provided.

In responding to each statement, you may refer to your WORK EXPERIENCE, whether paid or volunteer, and FORMAL TRAINING COURSES you have completed.

PLEASE NOTE: This examination is designed to gain an overall assessment of your experience and training as it directly relates to the duties and the knowledge, skills and abilities required for this position. Possession of specific training is not required to be successful in this examination; however, such achievements may substitute for desirable levels of experience. All components of this examination have been carefully validated by tying them directly to job requirements and documenting their relevance to the position.

Tasks
  1. Acting as a lead by mentoring staff in the performance of various personnel and/or payroll related duties.
  2. Conducting personnel and/or payroll related training and providing guidance to staff ensuring compliance with various laws, rules, regulations, and Memorandum of Understanding.
  3. Acting as a subject matter expert regarding difficult and complex personnel and payroll matters by providing guidance and expertise to various entities (e.g., employees, management, stakeholders, control agencies).
  4. Maintaining the confidentiality of employees' personnel and payroll information (e.g., work areas, email, conversations, work materials).
  5. Processing a variety of personnel and/or payroll program transactions (e.g., Family Medical Leave Act, California Family Rights Act, benefits, reconciling leave and pay) to ensure efficient unit operation.
  6. Providing guidance and direction to transactions staff for daily assignments to ensure work is completed in timely manner.
  7. Processing and/or maintaining employment records related to events such as hiring, termination, leaves, transfers, or promotions.
  8. Handling stressful situations in a professional and tactful manner while resolving disagreements using excellent communication, customer service and interpersonal skills.
  9. Participating in and/or initiating the Progressive Disciplinary process to correct/improve an employee’s performance/behavior or address issues of substandard performance.
  10. Documenting staff performance by using performance evaluations and/or probationary reports to identify improvement opportunities, occurrences of noncompliance, and staff accomplishments.
  11. Facilitating the hiring process by interviewing, evaluating, and scoring candidates and initiating the hiring-related paperwork.
  12. Overseeing the training and professional development of staff by assessing training needs to ensure all training requirements are met.
  13. Assigning and delegating work to subordinate staff to ensure the office/unit operates effectively.
  14. Reviewing a variety of personnel and/or payroll program transactions (e.g., Family Medical Leave Act, California Family Rights Act, benefits, reconciling leave and pay) to ensure efficient unit operation.
  15. Developing and revising internal procedures to provide direction to staff to ensure consistency, compliance and conformity with various laws, rules, regulations, policies and procedures.

Testing Departments

  • State of California

Contact Information

Questions regarding this examination should be directed to:

State of California
CalCareer Service Center
1810 16th Street
Sacramento, CA 95811
Phone: (866) 844-8671
CalCareer@calhr.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Drug Free Statement

It is an objective of the State of California to achieve a drug-free State work place. Any applicant for State employment will be expected to behave in accordance with this objective, because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.

General Information

Examination and/or Employment Application (STD 678) forms are available at the California Department of Human Resources, local offices of the Employment Development Department, and through your CalCareer Account (www.CalCareers.ca.gov).

If you meet the requirements stated on this examination bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described in this bulletin will be rated against a predetermined job-related rating, and all applicants who pass will be ranked according to their scores.

State of California reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all applicants will be notified.

General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgment, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. In open examinations, investigation may be made of employment records and personal history and fingerprinting may be required.

Eligible Lists: Eligible lists established by competitive examination, regardless of date, must be used in the following order: 1) sub-divisional promotional, 2) departmental promotional, 3) multi-departmental promotional, 4) service-wide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in one to four years unless otherwise stated on the bulletin.

High School Equivalence: Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways: 1) passing the General Education Development (GED) Test; 2) completion of 12 semester units of college-level work; 3) certification from the State Department of Education, a local school board, or high school authorities that the competitor is considered to have education equivalent to graduation from high school; or 4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.

Accepted applicants must provide proof of identification at each in-person test session. Acceptable identification consists of a photo identification card or two forms of signed identification.
Application Methods:
Electronic (Your CalCareer Account)