Instructions:
Rate your knowledge and experience performing specific job-related tasks.
Task:
1. Oversee warehouse activities and the use of equipment to ensure compliance and safe and proper operation.
2. Use Microsoft Office to create various documents, such as Word and Excel, to provide information, submit requests for approval, write justifications, and track and document information.
3. Analyze written documents (such as contracts, invoices, service orders, specifications, etc.) for accuracy and completeness, track information, and/or grant authorization.
4. Create statistical data and spreadsheets using projected expense reports to track and monitor the budget.
5. Research product information and write justifications to submit to appropriate personnel for procurement process approval.
6. Track the acquisition value of all components for each purchase (such as description, serial numbers, model numbers, location, and assigned reporting unit) when receiving capitalized assets and sensitive equipment.
7. Maintain equipment inventory by keeping track of the purchasing process and investigating and resolving errors.
8. Determine vendor costs by evaluating vendor price, service, timeframe, product availability, and business qualifications to award the purchase to the most qualified vendor.
9. Review and collect vendor purchase estimates and/or printing requests to perform cost analyses and make decisions.
10. Revise and update schedules, resource requirements, and other task-related information to document project information.
11. Make sure mandatory reports are completed within the required timelines by evaluating their content, quality, and format.
12. Determine whether repairs are routine maintenance, minor capital expenditures, or special repairs based on policies, procedures, governing rules, mandates, and laws.
13. Analyze and document contracted vendor performance in comparison with service contracts for a variety of facility contracts and service calls.
14. Ensure budgetary compliance by auditing maintenance equipment, purchases, and contract invoices.
15. Provide direction and achieve objectives by delegating work to staff based on the functional areas involved, workload levels, and individual expertise and skill.
16. Assist in the hiring process by conducting interviews and evaluating candidates for appointment to fill identified vacant positions.
17. Oversee training and development of staff to expand their knowledge and ensure efficiency and compliance with established rules and regulations.
18. Evaluate employee performance utilizing the progressive discipline process to address and/or correct performance deficiencies.
Knowledge, Skill, or Ability:
1. Knowledge of materials, equipment, methods, and occupational classifications.
2. Knowledge of principles, procedures and techniques of assisting in the administration of a large complex of service support functions
3. Knowledge of principles and practices of personnel management to effectively supervise and develop staff.
4. Knowledge of State and Federal laws pertaining to general services operation to ensure compliance.
5. Knowledge of contracting principles, practices, rules, and regulations to develop and review specifications and create service agreements.
6. Knowledge of safety principles.
7. Knowledge of project management principles to manage the progress of a variety of administrative programs and project activities.
8. Knowledge of a supervisor’s role in the Equal Employment Opportunity (EEO) program in hiring and employee development to maintain a work environment that is free of discrimination and harassment.
9. Knowledge of record keeping and reporting principles.
10. Knowledge of licensing and certification requirements which affect facility operation and administration.
11. Knowledge of a hospital organization.
12. Knowledge of Equal Employment Opportunity (EEO) objectives.
13. Ability to plan, organize, direct, and evaluate the work of personnel.
14. Ability to identify the need for and implement changes in delivery of services.
15. Ability to effectively promote equal opportunity in employment and hiring.
16. Ability to maintain accurate and detailed records of work-related activities and accounting functions.
17. Ability to communicate information clearly and concisely in writing.
18. Ability to orally communicate clearly, in person or by telephone, to a variety of audiences (e.g., vendors, contractors, stakeholders) of varying abilities.
19. Ability to develop standards, procedures, and/or policies.
20. Ability to maintain attention to detail and accuracy when counting, reviewing work, balancing monies, and documenting transactions.
21. Ability to read and comprehend written materials (e.g., reports, memos and letters).
22. Ability to use word processing and spreadsheet software (e.g., Microsoft Word and Excel) to develop and format documents.
23. Ability to analyze situations accurately and take effective action.
24. Ability to effectively contribute to the department’s Equal Employment Opportunity (EEO) objectives.
