Exam Bulletin

Department of State Hospitals

Exam Code: EX-2657

Examination Plans Included:

  • ASSISTANT COORDINATOR OF NURSING SERVICES - Open

Final Filing Date: Applications are accepted on a continuous basis.

Classification Details

ASSISTANT COORDINATOR OF NURSING SERVICES: $5,938.00 - $12,449.00 per Month

View the ASSISTANT COORDINATOR OF NURSING SERVICES classification specification.

Application Instructions

Upcoming Filing Cutoff Dates:

  • 6/28/2024
  • 7/5/2024
  • 7/19/2024
  • 8/2/2024
  • 8/16/2024
  • 9/6/2024
  • 9/20/2024
  • 10/4/2024
  • 10/18/2024
  • 11/1/2024
  • 11/15/2024
  • 12/6/2024
  • 12/20/2024

Examination/Employment Application (STD 678) must be received or postmarked by the filing date indicated above. Applications postmarked, personally delivered or received via interoffice mail after the filing date will be processed in the next group.

Who Should Apply:

The information below will help you determine which classification(s) is(are) appropriate for you. Applicants must meet the Minimum Qualifications as stated on this bulletin to compete in this examination.

Open and Open, Non-Promotional Examination(s):

  • ASSISTANT COORDINATOR OF NURSING SERVICES - Open

For all Classifications, once you have participated in any of the following examinations, you may not recompete for 6 months:

Exam Code(s):

    2657

For ASSISTANT COORDINATOR OF NURSING SERVICES, once you have participated in any of the following examinations, you may not recompete for 6 months:

Exam Code(s):

  • EX-02657

How To Apply:

Submit an Examination/Employment Application (STD 678) to apply for this examination.

Electronic applications can be submitted through your account at www.CalCareers.ca.gov.

You may apply by mail to:

  • Department of State Hospitals
    Department of State Hospitals - Sacramento
    Human Resources Office
    1215 O Street, MS 17
    Sacramento, CA 95814

Indicate the Examination Code and Classification(s) on your Examination/Employment Application (STD 678).

You may drop off your application and any applicable or required documents at:

  • Department of State Hospitals
    Department of State Hospitals - Sacramento
    Human Resources Office
    1215 O Street, MS 17
    Sacramento, CA 95814
    8:00 AM - 5:00 PM

Indicate the Examination Code and Classification(s) on your Examination/Employment Application (STD 678). All applicants must provide proof of identification. Accepted forms of identification are: 1) a photo identification card or 2) two forms of signed identification.

Special Testing Arrangements:

If you require assistance or alternative testing arrangements due to a disability, indicate on your application that you need reasonable accommodation. You will be contacted by a representative of the testing department to make the necessary arrangements. If you have not been contacted by the time you receive notification of testing, please contact the testing department listed in the Contact section of this bulletin.

If you are unable to submit your application or complete the test due to a disability, please contact the testing department listed in the Contact section of this bulletin.

Minimum Qualifications

All applicants must meet the education and/or experience requirements as stated on this exam bulletin to be accepted to the examination.

Unless otherwise stated in the Minimum Qualifications, qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as "Either" 1, "or" 2, "or" 3, etc. For example, applicants possessing qualifying experience amounting to 50% of the required time of Pattern 1 and additional experience amounting to 50% of the required time of Pattern 2 may be accepted to an examination as meeting 100% of the overall experience requirement.

00108132 - ASSISTANT COORDINATOR OF NURSING SERVICES

Possession of the legal requirements to practice as a professional registered nurse in California as determined by the California Board of Registered Nursing. (Applicants who are in the process of securing approval of their qualifications by the California Board of Registered Nursing will be admitted to the examination, but they must possess all legal requirements as determined by the Board before they will be eligible for appointment.) and Either I A Bachelor's Degree in Nursing or a related health field with two years of supervising experience in a facility providing inpatient services for developmentally/mentally disabled patients.


Or II

 

Two years of experience as a Supervising Registered Nurse or Unit Supervisor with evidence of successful completion of a specialized course in performing physical assessment of developmentally or mentally disabled persons.


Or III

 

Two years of experience as a Health Services Specialist with evidence of successful completion of a specialized course in performing physical assessment of developmentally or mentally disabled persons. and

 

One year of documented shift lead experience in a California state hospital.


Or IV

 

Three years of experience in a California state hospital in a nursing classification comparable in level to a Registered Nurse, Range B, (two years of which shall have been in a documented shift lead capacity) with evidence of successful completion of a specialized course in performing physical assessment of developmentally or mentally disabled persons.

 

Position Description

00108132 - ASSISTANT COORDINATOR OF NURSING SERVICES

Typical Tasks
In conjunction with program management, the Assistant Coordinator of Nursing Services provides direction and functional supervision to the nursing and clinical staff where applicable to assure that minimum staffing standards are met; serves as a resource for staff and interprets nursing policies and procedures to level-of-care staff as they relate to services provided; assists in all emergencies, takes charge, and coordinates staff in handling internal disasters or crises where the safety and welfare of residents and staff are in jeopardy; assists in making decisions regarding clients' return to the facility; works with outside law enforcement agencies when necessary, or makes any other arrangements appropriate for the situation; represents the facility and program management in dealing with specific labor relation issues; coordinates and conducts in-service nursing training; investigates and reports unusual occurrences and directs corrective action as necessary; arranges emergency transfers of ill/injured clients to community hospitals; in case of deaths, contacts Coroner's Office, other necessary community facilities, and coordinates disposition arrangements; initiates or arranges emergency nursing procedures, such as emergency lifesaving procedures; serves as the central information and coordinating source after normal business hours; is responsible for the maintenance and distribution of restricted pharmaceutical products; and works with the Medical Officer of the Day on all issues related to the nursing care of clients.

Special Personal Characteristics

Demonstrated leadership ability; self-confidence; sympathetic and objective understanding of the problems of developmentally or mentally disabled persons; and tact and emotional stability.

For information regarding position location(s), please refer to the Eligible List Information section.

Examination Information

Applicants must submit their exam application AND complete the exam during the same cut-off period. For example, if you submit your exam application on July 8, 2024 (which is after the July 5, 2024 cut-off) you must complete the exam by July 19, 2024.

Filing cut-off dates are listed at the beginning of the exam bulletin.


This examination consists of the following component(s):

Component OrderComponent TypeComponent DuePercentage of Final Score
1Supplemental ReportWith Application100%

Components that are due with your application will be scored and will count toward your final examination result. Failure to submit these items may result in disqualification or elimination from the examination.

A final score of 70% must be attained to be placed on the eligible list.

Complete and submit the following items with your application. These will be scored and count toward your final examination result. Failure to submit these items will result in disqualification from the examination.

Click the above link to take the exam after you have submitted your application. Exam responses must be received by the corresponding cut-off date of your application.

In addition to evaluating the applicant's relative knowledge, skill and ability as demonstrated by quality and breadth of education/experience, emphasis in each test component will be on measuring competitively, relative to job demands, each applicant's:

Knowledge of: Professional nursing principles, practices, and techniques, particularly those related to physical care; policies, rules, regulations, and procedures of hospital organization; concepts and methods of consultation; principles and practices used in-training nursing services staff; administration of medication and narcotics; labor relations, i.e., contracts, grievances, and complaint handling; and State hospital mentally and developmentally disabled program policies and procedures.

 

Ability to: Analyze situations accurately and take prompt, effective action; observe and evaluate the quality of nursing care, make nursing recommendations, and develop a plan of care; evaluate staffing needs based on hospital procedures and take action to assure staffing minimums; perform evaluations and audits of services provided; and communicate effectively.

Eligible List Information

A Departmental Open eligible list for the ASSISTANT COORDINATOR OF NURSING SERVICES Classification will be established for:

  • Department of State Hospitals

The names of successful competitors will be merged onto the eligible list(s) in order of final score regardless of test date. Eligibility expires 12 months after it is established. Applicants must then retake the examination to reestablish eligibility.

Resulting Eligibility List(s) will be used to fill vacancies in

    Veterans' Preference will be granted for this examination. Veterans' Preference is an assistance program for veterans, veteran widows and widowers, and spouses of 100% disabled veterans who seek employment with the state. Veterans' Preference is also extended to currently serving military members nearing their retirement or separation date.

    You are not eligible for Veteran's Preference if you are:

    • A veteran who has been dishonorably discharged or released.
    • A veteran, widow or widower of a veteran, or spouse of a 100 percent disabled veteran who currently has permanent civil service status. (Permanent civil service status is the status of an employee who is lawfully retained in his/her position after completion of the applicable probationary period. This does not include limited term).

    Veterans' Preference is codified in Government Code Sections 18973 – 18979.

    Veteran status is verified by the California Department of Human Resources (CalHR). Directions to apply for Veterans' Preference are on the Veterans' Preference Application (Std. Form 1093), which is available at www.CalCareers.ca.gov, and the Department of Veterans Affairs.

    Career Credits are not granted for examination(s) administered on an Open basis or a Promotional basis.

    Training & Experience Examination Preview

    Instructions:
    Rate your knowledge performing specific job-related tasks, knowledge skill or ability.

    Tasks:
    1. Assist with management to provide 24-hour direction of hospital wide staffing in order to ensure consistency with policies and procedures.
    2. Develop a system to track compliance for assigned staff related to mandated training, annual health evaluations, status of professional licenses, and annual performance evaluations to ensure safe and effective unit operations.
    3. Assist with the review of facility nursing procedures, Administrative Directives, Title 22 regulations, and other state and federal laws.
    4. Assist with the revision of Nursing Procedures and Administrative Directives as necessary based on the needs of the facility.
    5. Assist in establishing a quality assurance as necessary to report on specific nursing indicators (e.g., medication variance, staffing) through quarterly auditing.
    6. Assist in preparing reports, communications, memos and other tasks including staffing and acuity analysis, project reports, management reports and care delivery analysis.
    7. Evaluate the quality of nursing services through evaluations and audits and make recommendations to ensure appropriate patient care.
    8. Evaluate nursing practice issues that may interfere with unit operations and provide training and consultation as required.
    9. Prepare or review reports to identify problem areas (e.g., patient concerns, environmental issues, health and safety issues, plant operations) and assist in making proposals for corrective action in cooperation with plant operations.
    10. Provide consultation to all facility personnel regarding nursing service issues related to regulatory agency laws and standards of care to ensure efficient unit operations.
    11. Assist in determining training needs and ensure that appropriate training is provided to staff in cooperation with the facility’s training department.
    12. Assist in screening and coordinating all after hours patient admissions as necessary in order to ensure safe and effective unit operations.
    KSAPCs:
    1. Knowledge of professional nursing principles, practices, and techniques used in the assessment, care, and treatment of patients.
    2. Knowledge of concepts and methods of consultation to provide accurate clinical direction others on nursing services rendered.
    3. Knowledge of training methods and techniques used for preparing assigned staff to transition into their position and/or learn new policies and procedures.
    4. Knowledge of methods to diffuse crisis/public safety situations that may occur in a hospital setting.
    5. Knowledge of medication administration procedures and approved medical terminology.
    6. Knowledge of principles, methodology, and measures for nursing diagnoses, treatment, and rehabilitation of mental dysfunctions and developmental disabilities.
    7. Knowledge of the growth and development processes and age based competence for adult and geriatric populations.
    8. Knowledge of emergency and disaster procedures in cases of fire, bomb threat, riot and civil disaster to support the safety of nursing staff.
    9. Knowledge of criteria for appropriately using and removing restraint and/or seclusion equipment.
    10. Ability to evaluate the progress and performance of assigned staff using objective measures to ensure that it meets the quality and timeliness of facility standards.
    11. Ability to interpret medical records to obtain information regarding patient care.
    12. Ability to observe and evaluate the quality of nursing care, make nursing recommendations, and develop a plan of care.
    13. Ability to plan, oversee and direct the work activities of subordinate staff and employees.
    14. Ability to assist/evaluate staffing needs of the nursing services unit based on hospital procedures.
    15. Ability to perform evaluations and audits of nursing services provided by the facility and recommend improvements as necessary.
    16. Ability to analyze data in regards to nursing care and develop outcomes to improve the facility and introduce innovation.


    Testing Departments

    • Department of State Hospitals

    Contact Information

    Questions regarding this examination should be directed to:

    Department of State Hospitals
    Department of State Hospitals - Sacramento
    Human Resources Office
    1215 O Street, MS 17
    Sacramento, CA 95814
    Phone: (916) 654-2351

    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    Drug Free Statement

    It is an objective of the State of California to achieve a drug-free State work place. Any applicant for State employment will be expected to behave in accordance with this objective, because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.

    General Information

    Examination and/or Employment Application (STD 678) forms are available at the California Department of Human Resources, local offices of the Employment Development Department, and through your CalCareer Account (www.CalCareers.ca.gov).

    If you meet the requirements stated on this examination bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described in this bulletin will be rated against a predetermined job-related rating, and all applicants who pass will be ranked according to their scores.

    Department of State Hospitals reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all applicants will be notified.

    General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgment, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. In open examinations, investigation may be made of employment records and personal history and fingerprinting may be required.

    Eligible Lists: Eligible lists established by competitive examination, regardless of date, must be used in the following order: 1) sub-divisional promotional, 2) departmental promotional, 3) multi-departmental promotional, 4) service-wide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in one to four years unless otherwise stated on the bulletin.

    High School Equivalence: Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways: 1) passing the General Education Development (GED) Test; 2) completion of 12 semester units of college-level work; 3) certification from the State Department of Education, a local school board, or high school authorities that the competitor is considered to have education equivalent to graduation from high school; or 4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.

    Accepted applicants must provide proof of identification at each in-person test session. Acceptable identification consists of a photo identification card or two forms of signed identification.

    Application Methods:
    Electronic (Your CalCareer Account)
    By Mail
    In Person (see bulletin for details)
    Alternate Application Process

    While we recommend that you utilize your CalCareer Account to take advantage of all the tools available, you may choose to apply for this examination without using your account. In this case, print and complete the Exam Application Package Checklist and include it if you submit a hard copy application.

    Exam Application Package Checklist

    Blank Application Form (STD678)

    Accommodation Request (STD679)