Upcoming Filing Cutoff Dates:

• 6/28/2024
• 7/5/2024
• 7/19/2024
• 8/2/2024
• 8/16/2024
• 9/6/2024
• 9/20/2024
• 10/4/2024
• 10/18/2024
• 11/1/2024
• 11/15/2024
• 12/6/2024
• 12/20/2024

Examination/Employment Application (STD 678) must be received or postmarked by the filing date indicated above. Applications postmarked, personally delivered or received via interoffice mail after the filing date will be processed in the next group.

The information below will help you determine which classification(s) is(are) appropriate for you. Applicants must meet the Minimum Qualifications as stated on this bulletin to compete in this examination.

Open and Open, Non-Promotional Examination(s):

• DEPARTMENTAL CONSTRUCTION AND MAINTENANCE SUPERVISOR - Open

For all Classifications, once you have participated in any of the following examinations, you may not recompete for 6 months:

Exam Code(s):

3029

For DEPARTMENTAL CONSTRUCTION AND MAINTENANCE SUPERVISOR, once you have participated in any of the following examinations, you may not recompete for 6 months:

Exam Code(s):

• EX-03029

Submit an Examination/Employment Application (STD 678) to apply for this examination.

Electronic applications can be submitted through your account at www.CalCareers.ca.gov.

You may apply by mail to:

• Department of State Hospitals
  Department of State Hospitals - Sacramento
  Human Resources Office
  1215 O Street, MS 17
  Sacramento, CA 95814
  

Indicate the Examination Code and Classification(s) on your Examination/Employment Application (STD 678).

You may drop off your application and any applicable or required documents at:

• Department of State Hospitals
  Department of State Hospitals - Sacramento
  Human Resources Office
  1215 O Street, MS 17
  Sacramento, CA 95814
  8:00 AM - 5:00 PM

Indicate the Examination Code and Classification(s) on your Examination/Employment Application (STD 678). All applicants must provide proof of identification. Accepted forms of identification are: 1) a photo identification card or 2) two forms of signed identification.

If you require assistance or alternative testing arrangements due to a disability, indicate on your application that you need reasonable accommodation. You will be contacted by a representative of the testing department to make the necessary arrangements. If you have not been contacted by the time you receive notification of testing, please contact the testing department listed in the Contact section of this bulletin.

If you are unable to submit your application or complete the test due to a disability, please contact the testing department listed in the Contact section of this bulletin.

All applicants must meet the education and/or experience requirements as stated on this exam bulletin to be accepted to the examination.

Unless otherwise stated in the Minimum Qualifications, qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as "Either" 1, "or" 2, "or" 3, etc. For example, applicants possessing qualifying experience amounting to 50% of the required time of Pattern 1 and additional experience amounting to 50% of the required time of Pattern 2 may be accepted to an examination as meeting 100% of the overall experience requirement.

Minimum Qualifications

Experience: Two years of engineering or architectural experience comparable to the Associate level in the California state service in one or a combination of the following types of work:

1. In a departmental staff position in charge of the budgeting, scheduling, and planning for a statewide major building construction program; or

2. In a departmental staff position in charge of a statewide major building maintenance and minor construction program; or

3. In a responsible position involving supervision of the construction, or the preparation of plans for, major buildings such as schools, hospitals, or public buildings. and Education: Equivalent to graduation from college with major work in engineering or architecture. (Additional responsible experience in engineering or architecture may be substituted for the required education on a year-for-year basis.)

Applicants must submit their exam applications AND complete the exam during the same cut-off period.  For example, if you submit your exam application on July 8^th, 2024 (which is after the July 5^th, 2024 cut-off) you must complete the exam by July 19^th, 2024.

Filling Cut-Off Dates are listed at the beginning of the exam bulletin.

This examination consists of the following component(s):

Components that are due with your application will be scored and will count toward your final examination result. Failure to submit these items may result in disqualification or elimination from the examination.

A final score of 70% must be attained to be placed on the eligible list.

Complete and submit the following items with your application. These will be scored and count toward your final examination result. Failure to submit these items will result in disqualification from the examination.

Departmental Construction & Maintenance Supervisor: https://www.surveymonkey.com/r/YLCCS8C

Click the above link to take the exam after you have submitted your application.  Exam responses must be received with the corresponding cut-off date as your application.

In addition to evaluating the applicant's relative knowledge, skill and ability as demonstrated by quality and breadth of education/experience, emphasis in each test component will be on measuring competitively, relative to job demands, each applicant's:

Knowledge and Abilities

Knowledge of: Building construction, building details, and materials; operation, care, and maintenance of large plants and facilities and maintenance costs of buildings and equipment; heating, ventilating, and refrigeration systems; water and sewage treatment plants; engineering mathematics as applied to mechanical and electrical equipment; building construction costs; planning and design relating to buildings and mechanical equipment and presenting departmental programs and preparing preliminary cost estimates for budgetary purposes; work of the various building trades; various building codes and safety orders, and rules and regulations pertaining to buildings and institutions; structural engineering design; principles of effective supervision and laying out work of others, and directing them in their work; department's Affirmative Action Program objectives; a manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.

Ability to: Present departmental programs and prepare preliminary cost estimates for budgetary purposes; make field inspections of construction and maintenance operations and detect deviations from plans and specifications, lay out work for others, and direct them in their work; analyze maintenance and construction problems including cost and budgetary estimates; establish and maintain cooperative relations with those contacted in the work; dictate correspondence and prepare technical reports; effectively contribute to the department's affirmative action objectives.

A Servicewide Open eligible list for the DEPARTMENTAL CONSTRUCTION AND MAINTENANCE SUPERVISOR Classification will be established for:

• State of California

The names of successful competitors will be merged onto the eligible list(s) in order of final score regardless of test date. Eligibility expires 12 months after it is established. Applicants must then retake the examination to reestablish eligibility.

Veterans' Preference will be granted for this examination. Veterans' Preference is an assistance program for veterans, veteran widows and widowers, and spouses of 100% disabled veterans who seek employment with the state. Veterans' Preference is also extended to currently serving military members nearing their retirement or separation date.

You are not eligible for Veteran's Preference if you are:

• A veteran who has been dishonorably discharged or released.
• A veteran, widow or widower of a veteran, or spouse of a 100 percent disabled veteran who currently has permanent civil service status. (Permanent civil service status is the status of an employee who is lawfully retained in his/her position after completion of the applicable probationary period. This does not include limited term).

Veterans' Preference is codified in Government Code Sections 18973 – 18979.

Veteran status is verified by the California Department of Human Resources (CalHR). Directions to apply for Veterans' Preference are on the Veterans' Preference Application (Std. Form 1093), which is available at www.CalCareers.ca.gov, and the Department of Veterans Affairs.

Career Credits are not granted for examination(s) administered on an Open basis or a Promotional basis.

Instructions:

Rate your knowledge and experience performing specific job-related tasks.

Tasks:

1: Oversee and/or coordinate activities in the completion of minor construction program.

2: Manage new projects from conception to completion.

3: Exercise functional oversight and give technical advice to the maintenance personnel on operations and maintenance techniques for facilities and grounds.

4: Manage capital outlay projects, directly or through subordinate staff, (e.g., repair, maintenance improvement, etc.).

5: Coordinate work associated with emergency repairs and special projects, (i.e., project design and planning, construction support, and funding issues).

6: Resolve nonconforming project design or change orders issues to ensure projects are completed according to specifications.

7: Confer with stakeholders and decision makers to determine specific projects and their scope.

8: Develop a plan to maintain, repair, renovate, and/or construct facilities (e.g., annual repair and maintenance plan, Five Year Infrastructure Plan, etc.).

9: Participate in the planning, development, and/or implementation of various projects (e.g., repair projects, construction projects).

10: Consult with staff to initiate actions effectively.

11: Schedule work assignments and set priorities to accommodate changes in operational needs.

12: Provide consultation to stakeholders and decision makers in determining future requirements in programming, planning for additional facilities, and/or repairs to existing facilities.

13: Consult with designers, estimators, and various control agencies (i.e., authorities with jurisdiction) to develop and justify project scope and budget estimates.

14: Make decisions regarding changes required while in the field per policies and contract documents.

15: Prepare documents to effect transfer of funds for various work projects.

16: Make field visits for observation of construction and maintenance projects to monitor project schedule and ensure overall project compliance.

17: Maintain control to keep costs within budgeted amounts.

18: Serve as the representative and subject matter expert before state regulatory and local agencies.

19: Present projects for preliminary estimates.

20: Prepare technical reports and/or dictate correspondence to comply with laws, rules, codes, and regulations.

Knowledge, Skill, or Ability:

1: Knowledge of building construction, building details, and materials.

2: Knowledge of contract documents as pertaining to construction project scope describing a project’s objectives, millstones, deliverables and outcomes.

3: Knowledge of sentence structure and spoken language rules for the English language (as a technical language).

4: Knowledge of planning relating to facility construction and maintenance.

5: Knowledge of construction and maintenance principles.

6: Knowledge of project management practices and principles.

Skill

7: Skilled in architectural experience.

8: Skilled in major building maintenance and minor construction.

9: Skilled in construction management.

10: Ability to perform the duties under pressure, at a high level to make critical decisions.

11: Ability to prioritize workload to complete projects and assignments within scope, schedule, and budget.

12: Ability to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments.

13: Ability to recognize potential impacts of decisions and determine appropriate courses of action.

14: Ability to resolve conflict, establishing and maintaining cooperative and professional relationships.

15: Ability to make field inspections of construction and maintenance operations.

16: Ability to detect deviations from plans and specifications in order to redirect resources to correct the deficiency.

17: Ability to delegate and direct the work of others.

18: Ability to analyze maintenance and construction problems which could include cost and budgetary estimates.

19: Ability to adhere to policy and procedures to ensure consistency and conformity with goals and objectives of project.

20: Ability to demonstrate flexibility and adapt to changes that may impact pre-established timelines and courses of action.

21: Ability to utilize interpersonal skills and/or soft skills (i.e., emotional intelligence) to obtain cooperation of others.

22: Ability to develop and cultivate a productive working rapport with decision makers (i.e., Manage Upward).

• Department of State Hospitals
• State of California

Questions regarding this examination should be directed to:

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Examination and/or Employment Application (STD 678) forms are available at the California Department of Human Resources, local offices of the Employment Development Department, and through your CalCareer Account (www.CalCareers.ca.gov).

If you meet the requirements stated on this examination bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described in this bulletin will be rated against a predetermined job-related rating, and all applicants who pass will be ranked according to their scores.

Department of State Hospitals reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all applicants will be notified.

General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgment, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. In open examinations, investigation may be made of employment records and personal history and fingerprinting may be required.

Eligible Lists: Eligible lists established by competitive examination, regardless of date, must be used in the following order: 1) sub-divisional promotional, 2) departmental promotional, 3) multi-departmental promotional, 4) service-wide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in one to four years unless otherwise stated on the bulletin.

High School Equivalence: Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways: 1) passing the General Education Development (GED) Test; 2) completion of 12 semester units of college-level work; 3) certification from the State Department of Education, a local school board, or high school authorities that the competitor is considered to have education equivalent to graduation from high school; or 4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.

Accepted applicants must provide proof of identification at each in-person test session. Acceptable identification consists of a photo identification card or two forms of signed identification.