Exam Bulletin - Supervising Administrative Analyst (AS)

Department of Finance

Exam Code: EX-4147

Examination Plans Included:

  • SUPERVISING ADMINISTRATIVE ANALYST (ACCOUNTING SYSTEMS) - Promotional

Final Filing Date: 3/21/2025

Classification Details

SUPERVISING ADMINISTRATIVE ANALYST (ACCOUNTING SYSTEMS): $9,293.00 - $11,078.00 per Month

View the SUPERVISING ADMINISTRATIVE ANALYST (ACCOUNTING SYSTEMS) classification specification.

Application Instructions

Final Filing Date: 3/21/2025.

Examination/Employment Application (STD 678) must be received or postmarked by the filing date indicated above. Applications postmarked, personally delivered or received via interoffice mail after the filing date will not be accepted.

Who Should Apply:

The information below will help you determine which classification(s) is(are) appropriate for you. Applicants must meet the Minimum Qualifications as stated on this bulletin to compete in this examination.

Promotional Examination(s):

  • SUPERVISING ADMINISTRATIVE ANALYST (ACCOUNTING SYSTEMS) - Promotional

In addition to meeting the Minimum Qualifications, competition is limited to individuals who meet at least one of the following filing criteria:

  • 1. Have a permanent civil service appointment with a promotional testing department (see Testing Departments), or
  • 2. Are current or former employees of the legislature for 2 or more years as defined in Government Code 18990, or
  • 3. Are current or former non-elected exempt employees of the executive branch for 2 or more consecutive years as defined in Govt. Code 18992, or
  • 4. Are persons retired from the United States military honorably discharged from active duty with a service disability or honorably discharged from active duty as defined in Government Code 18991. Applicants must provide a copy of discharge papers (DD 214) for verification purposes at the time of application.

Under certain circumstances other employees may be allowed to compete under provisions of Rules 234, 235 and 235.2. California Code of Regulations Rules 233, 234, 235.2 and 237 contain provisions regarding civil service status and eligibility for promotional examinations.

How To Apply:

Submit an Examination/Employment Application (STD 678) to apply for this examination.

Electronic applications can be submitted through your account at www.CalCareers.ca.gov.

You may apply by mail to:

  • Dianne Havens
    Department of Finance
    Human Resources
    915 L Street
    Sacramento, CA 95814

Indicate the Examination Code and Classification(s) on your Examination/Employment Application (STD 678).

You may drop off your application and any applicable or required documents at:

  • Department of Finance
    Human Resources
    915 L Street
    Sacramento, CA 95814
    8:00 AM - 5:00 PM
    Please note that the HR Office is closed for lunch from 12:00PM to 1:00PM.

Indicate the Examination Code and Classification(s) on your Examination/Employment Application (STD 678). All applicants must provide proof of identification. Accepted forms of identification are: 1) a photo identification card or 2) two forms of signed identification.

The following items must be submitted with your Examination/Employment Application form. Failure to submit these items may result in rejection of your application.

  • Transcript (Official or Unofficial)

Special Testing Arrangements:

If you require assistance or alternative testing arrangements due to a disability, indicate on your application that you need reasonable accommodation. You will be contacted by a representative of the testing department to make the necessary arrangements. If you have not been contacted by the time you receive notification of testing, please contact the testing department listed in the Contact section of this bulletin.

If you are unable to submit your application or complete the test due to a disability, please contact the testing department listed in the Contact section of this bulletin.

Minimum Qualifications

All applicants must meet the education and/or experience requirements as stated on this exam bulletin to be accepted to the examination.

Unless otherwise stated in the Minimum Qualifications, qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as "Either" 1, "or" 2, "or" 3, etc. For example, applicants possessing qualifying experience amounting to 50% of the required time of Pattern 1 and additional experience amounting to 50% of the required time of Pattern 2 may be accepted to an examination as meeting 100% of the overall experience requirement.

00105301 - SUPERVISING ADMINISTRATIVE ANALYST (ACCOUNTING SYSTEMS)

Minimum Qualifications

Either I

One year of experience in California state service performing duties of a Senior Administrative Analyst (Accounting Systems).

Or II

Experience: Five years of progressively responsible technical accounting experience, at least three years of which must have involved responsible participation in devising and installing major accounting systems, including two years of experience in a supervisory capacity. and

Education: Either

1. Equivalent to graduation from college, with specialization in accounting; or

2. Completion of either:

a. A prescribed professional accounting curriculum given by a residence or correspondence school of accountancy, including courses in elementary and advanced accounting, auditing, cost accounting business law; or

b. The equivalent of 16 semester hours of professional accounting courses given by a collegiate-grade residence institution, including courses in elementary and advanced accounting, auditing, and cost accounting; and three semester hours of business law. Successful completion of the State Fund Accounting Course administered by the Department of Finance, shall receive credit for three semester hours toward the required accounting courses.

Position Description

00105301 - SUPERVISING ADMINISTRATIVE ANALYST (ACCOUNTING SYSTEMS)

Assists in planning, organizing, directing, and coordinating a staff engaged in analytical studies in the field of management or administration, including studies of the accounting and data processing systems, organization, policies, procedures, and practices of State agencies; provides advice and consultation to State officials on administrative or management problems; directs the gathering of data on the effective use of machines, and other equipment and supplies and interprets such data; works with the Budget Division, confers with departmental officials, and conducts special studies when requested, to determine the validity of departmental request or proposals; devises measurements of unit costs based on detailed cost analysis; studies both intradepartmental and statewide lines of authority and responsibility to secure more effective administration; secures, trains, and evaluates the performance of personnel and takes or recommends appropriate action; directs the maintenance and revision of the State Manual for the Uniform System of Accounting; and prepares or supervises the preparation of reports.

Under general direction, in the Department of Finance, to assist in planning, directing, and coordinating the work of a staff of analysts engaged in the development and installations of accounting and data processing systems and the conduct of special studies of fiscal problems; to provide consultation service to State agencies; to supervise the maintenance of the State's uniform accounting systems; and to do other related work.

For information regarding position location(s), please refer to the Eligible List Information section.

Examination Information

This examination consists of the following component(s):

Component OrderComponent TypeComponent DuePercentage of Final Score
1Supplemental ReportAfter Acceptance100%

A final score of 70% must be attained to be placed on the eligible list.

In addition to evaluating the applicant's relative knowledge, skill and ability as demonstrated by quality and breadth of education/experience, emphasis in each test component will be on measuring competitively, relative to job demands, each applicant's:

Knowledge and Experience

Knowledge of: Accounting principles and practices; governmental accounting, budgeting and fiscal management; principles of organization, administration, and management; uniform accounting system and the financial organization and procedures of the State of California; principles of public administration; principles and techniques of personnel management and supervision; principles and procedures of automatic data processing systems; Department's Affirmative Action Program objectives; a manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.

Ability to: Formulate, revise and adapt accounting systems; apply management principles and methods, including the principles and office layout, the making of time and cost studies, preparing work flow charts, and the measuring of workloads; plan, organize, direct, and coordinate the work of a technical and clerical staff; establish and maintain cooperative relationships with administrative officers and others contacted in the work; analyze data and draw sound conclusions; speak and write effectively; analyze situations accurately and adopt an effective course of action; effectively contribute to the Department's affirmative action objectives.

Eligible List Information

A Departmental Promotional eligible list for the SUPERVISING ADMINISTRATIVE ANALYST (ACCOUNTING SYSTEMS) Classification will be established for:

  • Department of Finance

The list(s) will be abolished 12 months after being established, unless the needs of the State and conditions of the list(s) warrant a change in this period.

Resulting Eligibility List(s) will be used to fill vacancies in

  • Sacramento County

Veterans' Preference is not granted for promotional examinations.

Career Credits are not granted for examination(s) administered on an Open basis or a Promotional basis.

Testing Departments

  • Department of Finance

Contact Information

Questions regarding this examination should be directed to:

Department of Finance
Dianne Havens
Department of Finance
915 L Street, Suite 1235
Sacramento, CA 95814
Phone: (916) 323-4071
exams@dof.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Drug Free Statement

It is an objective of the State of California to achieve a drug-free State work place. Any applicant for State employment will be expected to behave in accordance with this objective, because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.

General Information

Examination and/or Employment Application (STD 678) forms are available at the California Department of Human Resources, local offices of the Employment Development Department, and through your CalCareer Account (www.CalCareers.ca.gov).

If you meet the requirements stated on this examination bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described in this bulletin will be rated against a predetermined job-related rating, and all applicants who pass will be ranked according to their scores.

Department of Finance reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all applicants will be notified.

General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgment, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. In open examinations, investigation may be made of employment records and personal history and fingerprinting may be required.

Eligible Lists: Eligible lists established by competitive examination, regardless of date, must be used in the following order: 1) sub-divisional promotional, 2) departmental promotional, 3) multi-departmental promotional, 4) service-wide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in one to four years unless otherwise stated on the bulletin.

High School Equivalence: Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways: 1) passing the General Education Development (GED) Test; 2) completion of 12 semester units of college-level work; 3) certification from the State Department of Education, a local school board, or high school authorities that the competitor is considered to have education equivalent to graduation from high school; or 4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.

Accepted applicants must provide proof of identification at each in-person test session. Acceptable identification consists of a photo identification card or two forms of signed identification.
Application Methods:
Electronic (Your CalCareer Account)
By Mail
In Person (see bulletin for details)
Alternate Application Process

While we recommend that you utilize your CalCareer Account to take advantage of all the tools available, you may choose to apply for this examination without using your account. In this case, print and complete the Exam Application Package Checklist and include it if you submit a hard copy application.

Exam Application Package Checklist

Blank Application Form (STD678)

Accommodation Request (STD679)