Job Posting: Office Technician

State Air Resources Board

JC-172877
-
Office Technician
OFFICE TECHNICIAN (TYPING)

$3,144.00 - $4,053.00 per Month

Final Filing Date: 9/21/2019

Job Description and Duties

We are seeking a resourceful and personable Office Technician (Typing) to carry out a variety of administrative functions within the Administrative Oversight Section (AOS), which provides administrative and clerical support to the Industrial Strategies Division.  The division has primary responsibility within the California Air Resources Board (CARB) for:  climate change, fuels, air toxics, energy, waste, and air district oversight.  Along with other members of the AOS team, the selected candidate will provide organizational, logistical and administrative support for the division's five branches, and backup support for the Division Office and branches as needed.  Duties will include: daily engagement with program and other support staff on a wide variety of tasks, including: scheduling meetings and workshops; maintaining electronic calendars; making travel arrangements and preparing travel expense claims; formatting and proofreading drafts and final copies of letters, memos, and reports; and organizing, creating and tracking a variety of assignments.  Additionally duties will include organizing and maintaining paper and electronic files; screening and referring incoming calls from the public and other agencies; distributing incoming mail and sending correspondence; ordering and maintaining supplies; scanning documents and making copies; monitoring copier and printer functions; preparing other administrative forms and reports; and other duties as required.  The Office Technician (Typing) will perform a variety of general office work and will be required to have particular in-depth knowledge regarding the branch policies and procedures.

You will find additional information about the job in the Duty Statement.

Working Conditions

Required being in a stationary position, consistent with office work, for extended periods.
Standard office environment, for example, artificial lighting, controlled temperature, etc.)
Position is located in a high-rise building.
Daily use of a personal computer, office equipment, and/or telephone.
Be able to move and carry office materials weighing up to 30 pounds short distances.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-172877
Position #(s):
673-450-1139-803
Working Title:
Office Technician
Classification:
OFFICE TECHNICIAN (TYPING)
$3,144.00 - $4,053.00
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

The California Air Resources Board (CARB) is charged with protecting the public from the harmful effects of air pollution and developing programs and actions to fight climate change. From requirements for clean cars and fuels to adopting innovative solutions to reduce greenhouse gas emissions, California has pioneered a range of innovative approaches that have set the standard for effective air and climate programs for the nation, and the world.

CARB values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive.  CARB believes the diversity of our employees collectively make up one of the world’s most respected environmental organizations.  Join CARB and help us improve the lives of all Californians.

Department Website: http://www.arb.ca.gov

Special Requirements

  • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

If using education in order to meet the Minimum Qualifications, you must include a copy of your degree and/or unofficial transcripts in order to be considered for this position.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 9/21/2019

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Air Resources Board
Attn: Gena Harmonson
1001 I Street, 20th Floor
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Gena Harmonson
1001 I Street, 20th Floor
Sacramento, CA 95814
Drop off in the First Floor's Visitors' Center and hours don't apply to weekends or state holidays.
07:30 AM - 03:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Other - Cover Letter is required and must be included.
    Please include a cover letter specifying why you would like to work for CARB and how your experience and/or education qualifies you for this position.
  • Other - Typing Certificate is required and must be included.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The most competitive candidate will possess excellent organizational skills; a demonstrated ability to communicate effectively and follow oral and written directions; and an interest in assuming increasing levels of responsibility.  In addition, the successful candidate will have the ability and motivation to consistently produce work with a high degree of accuracy, including demonstrated proficiency in the areas of spelling, grammar, and punctuation.  The ability to reliably follow through on written and verbal instructions is essential.  Due to the multi-faceted nature of the work within the division, the successful candidate will have the ability to participant as an effective team member, meet deadlines under pressure, and respond to changing priorities.  A friendly, cooperative, professional attitude within CARB and the skills to tactfully deal with the public are essential.

Knowledge of: modern office methods, equipment, and procedures, and a working knowledge of Microsoft Office programs, especially Word, Excel and Access.

Ability to:  read and write English at a level required for successful job performance, including detailed proofing of written products for grammatical, spelling, and formatting errors; perform clerical and technical work; follow directions; evaluate situations accurately, and take effective action; learn and apply laws, rules, regulations, procedures, and policies; make arithmetic calculations with speed and accuracy; meet and deal tactfully with the public and co-workers, face-to-face, by telephone and by e-mail.

The candidate will have a history of courteous conduct in the workplace, including dealing with challenging stakeholders and presenting themselves in a professional manner.

Benefits

The Benefits of working at CARB in the CalEPA building:

  • Exercise/Wellness Classes during Lunch Hour
  • Onsite Gym and Exercise Equipment
  • Onsite Locker and Shower Facilities
  • Onsite Daycare Facility
  • Onsite Cafeteria
  • Indoor Bicycle Lockers
  • Nearby Public Transportation
  • Nearby Third Party Parking Facility

 

The Benefits of working for the State of California click on the hyperlink:


Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.arb.ca.gov
Human Resources Contact:
Gena Harmonson
(916) 324-3294
Gena.Harmonson@arb.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Beverly Bueno
(916) 323-7053
EEOP@arb.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

HARDCOPY APPLICATION SUBMISSION

CARB highly recommends electronic application submission for all their JC (Job Control) postings.  For those applicants who are unable to submit an electronic application, they may be submitted in paper format but must contain the following information on the first page of the application in order to be processed and included in the applicant pool:

• The JC number listed on the job posting.
• The classification title
• Current CalCareer I.D. number (from your CalCareer account under the "CalCareer Account" tab)

NOTE:
 Applicant’s must not include Social Security Numbers, LEAP status information or paperwork, Equal Employment Opportunity information, exam result notices or scores, or medical or criminal history information on any document within their application package.

Drop off hardcopy applications on the 1st Floor's Visitors' Center, Monday through Friday, 7:30 AM to 3:30PM, the hours don't apply to weekends or state holidays.

Please do not submit a second application by paper if you submitted an electronic application.

Failure to follow the application instructions may result in your application not being considered for hire.

ADDITIONAL HIRING INFORMATION

If you are new to State service, you can follow the link below to view the necessary steps to apply and be eligible for a State position: https://jobs.ca.gov/CalHRPublic/Landing/Jobs/Steps.aspx.

 

In order to be list eligible through CalHR’s Office Technician (Typing) List you must take, pass, and be in one of the top ranks (your rank is listed in your CalCareer account in the “Exams/Assesments Passed” tab within the relevant exam). The Office Technician (Typing) Exam can be found at the following link: https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD= 4PB2402.

 

For reference, Minimum Qualifications for the Office Technician (Typing) classification can be found at the following link: http://calhr.ca.gov/state-hr-professionals/Pages/1441.aspx.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off