Job Posting: Office Technician (Typing)

State Air Resources Board

Office Technician (Typing)

$3,144.00 - $4,053.00 per Month

Final Filing Date: 2/4/2020

Job Description and Duties

The On Board Diagnostic Branch and In-Use Vehicle Programs Branch, within the Emissions Certification and Compliance Division, whose efforts have dramatically improved air quality in California and nationwide, are seeking a highly motivated and skilled Office Technician (Typing) to play a critical role in providing varied support to the branch chiefs, managers, engineers, scientists, technicians and field representatives.  In addition, the candidate will provide essential general support to the Emissions Certification and Compliance Division Office.

Under the general supervision of the Branch Chiefs, the incumbent, receives and screens incoming telephone calls and visitors; exercises considerable judgment in providing factual/technical information in response to inquiries; reviews and prioritizes incoming correspondence to determine disposition and routing; schedule meetings, maintains the Branch Chiefs’ appointment calendars, edits all correspondence and documents for Branch Chief signature, and routes to the Division Office when necessary; provides secretarial support to Section Managers and staff of the Branches; ensures staff work meets proper format, organization, grammar usage, completeness of content and conformance to Executive Office/Board procedural standards.  The OT also assists with budgetary issues for the Branches; establishes office procedures and updates them as needed.  Independently prioritizes workload in accordance with public hearings, workshops and other critical events; tracks and follow-ups on Branches assignments to ensure deadlines are met;  coordinates travel and meeting arrangements; reviews timesheets and travel claims for accuracy and completeness; assists with interview and hiring procedures of new employees; assists technical staff in preparing Board Hearing staff reports and related documentation; and assists in preparing complex statistical charts, tables, graphs, contracts, interagency agreements, and other legal documents.  

You will find additional information about the job in the Duty Statement.

Working Conditions

EL MONTE LOCATION: CARB has approved the relocation of our El Monte facility to Riverside (within the 92507 zip code). The relocation is currently scheduled to occur in 2021.

  • Requires being in a stationary position consistent with office work for extended periods.
  • Standard office equipment for example, artificial lighting, controlled temperature, etc.
  • Daily use of a personal computer, office equipment, and/or telephone.

    Minimum Requirements

    You will find the Minimum Requirements in the Class Specification.

    Position Details

    Job Code #:
    Position #(s):
    Working Title:
    Office Technician (Typing)
    $3,144.00 - $4,053.00
    # of Positions:
    Work Location:
    Los Angeles County
    Job Type:
    Permanent, Full Time

    Department Information

    The California Air Resources Board (CARB) is charged with protecting the public from the harmful effects of air pollution and developing programs and actions to fight climate change. From requirements for clean cars and fuels to adopting innovative solutions to reduce greenhouse gas emissions, California has pioneered a range of innovative approaches that have set the standard for effective air and climate programs for the nation, and the world.

    CARB values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. CARB believes the diversity of our employees collectively make up one of the world’s most respected environmental organizations. Join CARB and help us improve the lives of all Californians.
    Department Website:

    Special Requirements

    • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the website.

    If using education in order to meet the Minimum Qualifications, you must include a copy of your degree and/or unofficial transcripts in order to be considered for this position.

    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 2/4/2020

    Who May Apply

    Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

    Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
    Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    State Air Resources Board
    Attn: Gena Harmonson
    1001 I Street, 20th Floor
    Sacramento, CA 95814

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    Gena Harmonson
    1001 I Street, 20th Floor
    Sacramento, CA 95814
    Drop off on First Floor and hours don't apply to weekends or state holidays.
    07:30 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is required and must be included.
    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

    The most competitive qualifications include: strong written and verbal communications skills; knowledge of modern office methods, equipment, procedures, and excellent working knowledge of Microsoft Office programs; ability to perform detailed proofing of written products for grammatical, spelling, and formatting errors, perform clerical and technical work, follow directions, evaluate situations accurately, and take effective action  Candidates must be flexible and have the capability to perform under pressure with specific deadlines. Applicants must have the ability to work independently and as a team member with all Division support staff using good judgment at all times. Punctuality, dependability, and good attendance are a must.


    The Benefits of working at CARB:

    • Free Parking
    • Easy Access to Public Transportation
    • Close to major roads and highways
    • Walking distance to a variety of amenities and services (restaurants/fast food, banking, grocery stores, post office, fuel stations, etc.)


    The Benefits of working for the State of California click on the hyperlink:

    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.

    Department Website:
    Human Resources Contact:
    Gena Harmonson
    (916) 324-3294

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    Beverly Bueno
    (916) 323-7053
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


    CARB highly recommends electronic application submission for all their JC (Job Control) postings.  For those applicants who are unable to submit an electronic application, they may be submitted in paper format but must contain the following information on the first page of the application in order to be processed and included in the applicant pool:

    • The JC number listed on the job posting.
    • The classification title
    • Current CalCareer I.D. number (from your CalCareer account under the "CalCareer Account" tab)

     Applicant’s must not include Social Security Numbers, LEAP status information or paperwork, Equal Employment Opportunity information, exam result notices or scores, or medical or criminal history information on any document within their application package.

    Drop off hardcopy applications on the 1st Floor's Visitors' Center, Monday through Friday, 7:30 AM to 3:30PM, the hours don't apply to weekends or state holidays.

    Please do not submit a second application by paper if you submitted an electronic application.

    Failure to follow the application instructions may result in your application not being considered for hire.  


    If you are new to State service, you can follow the link below to view the necessary steps to apply and be eligible for a State position:


    In order to be list eligible through CalHR’s Office Technician (Typing) List you must take, pass, and be in one of the top ranks (your rank is listed in your CalCareer account in the “Exams/Assessments Passed” tab within the relevant exam). The Office Technician (Typing) Exam can be found at the following link: 4PB2402.


    For reference, Minimum Qualifications for the Office Technician (Typing) classification can be found at the following link:

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail