Please note:

In response to increases in COVID-19 cases, California Department of Human Resources (CalHR) is implementing COVID-19 testing of all unvaccinated state employees working on site as an additional health and safety standard to protect the state workforce and the public it serves.

Job Posting: MEDICAL RECORD DIRECTOR

Department of State Hospitals - Napa

JC-314011
-
MEDICAL RECORD DIRECTOR
STAFF SERVICES MANAGER I

$6,403.00 - $7,954.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

DSH-Napa has a vacancy for a Staff Services Manager 1. This is a Permanent, full-time position.  This position acts as the Department Head in the Health Information Management Department reporting directly to the Assistant Hospital Administrator.  Applicants must be dependable and have strong communication skills.  Extensive knowledge of the requirements of the Joint Commission, Licensing, CMS, and other regulatory agencies in regard to the operations of Medical Records are highly desirable.  The ability to effectively collaborate with leadership and staff from other departments is essential for success in this position.  Desirable knowledge and experience includes Health Insurance Portability and Accountability Act of 1996, the Privacy Requirements of Patient Information, possession of Registration with the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or possession of certification by the American Health Information Management Association as a Registered Health Information Technician (RHIT), or the ability to be eligible for the exam.

 

 Please be certain that your application package is thorough and completely describes your work experience. Applications may be pre-screened. Only the most qualified candidates that meet the minimum qualifications will be scheduled for a hiring interview. All interested qualified candidates that meet the recruitment criteria should submit Form STD 678 Employment Application to the Human Resources – Examination/Hiring Unit.  Applications will be accepted until position is filled. This posting will also consider Training and Development (T&D).


Multiple cut-off dates are set for application submission: July 6, 2022, July 21, 2022, August 4, 2022, August 18, 2022, September 1, 2022, September 15, 2022, September 29, 2022, October 13, 2022, and October 27, 2022.  Applications received after a cut-off date will be processed for the next cut-off.

To ensure that your application will be considered for this recruitment the following items are required:

  • You must complete the STD. 678 Employment Application in its entirety and include, “Staff Services Manager 1– JC# 314011” in the “Job Title(s)” section of the application. 

  • Duties Performed and Supervisor’s name and Contact information must be completed on the STD 678 -Incomplete applications will not be considered.

  • Attach a copy of proof of degree and transcripts if education is required to meet the minimum qualification

  • If applicable, you must include copies of any documents that will support you meet the minimum qualifications for this classification (e.g. Training and Development Assignment or out-of-class experience approved and documented in your Department’s Personnel Office). Failure to do so may disqualify you from this process. 

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-314011
Position #(s):
480-521-4800-001
Working Title:
MEDICAL RECORD DIRECTOR
Classification:
STAFF SERVICES MANAGER I
$6,403.00 - $7,954.00
# of Positions:
1
Work Location:
Napa County
Job Type:
Permanent, Full Time

Department Information

Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness.  Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.

All Hospital Locati
ons:

Effective October 1, 2021, in accordance with California Department of Public Health (CDPH) State Public Health Order of August 5, 2021, all workforce members in DSH state hospitals are required to be fully vaccinated with a COVID-19 vaccination regimen. Prior to your first day, you will be required to fill out a COVID-19 Vaccination Consent Form.

Effective March 1, 2022, in accordance with CDPH State Public Health Order of December 22, 2021, hospital workforce members currently eligible for booster doses must have received their booster dose.

  • If you are fully vaccinated, you must provide evidence of vaccination prior to your start date.
  • If you are not fully vaccinated, you have the option to receive a vaccine from one of the State Hospitals prior to your start date.
  • If you are not fully vaccinated and choose to complete a request for an exemption, you must submit this exemption and receive approval prior to your start date.
  • If you are not yet eligible for a booster, you must be in compliance no later than 15 days after the recommended timeframe for receiving the booster dose.


 All State Hospital Locations:

Please note that start dates will be dependent upon if and when proof of vaccination or exemption requirements are submitted timely and approved.

Face Coverings

While working on-site, employees must follow current face covering guidance as issued by CDPH.

Department Website: http://www.dsh.ca.gov/napa

Special Requirements

Possession of Registration with the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or possession of certification by the American Health Information Management Association as a Registered Health Information Technician (RHIT).

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals - Napa
Attn:
2100 Napa/Vallejo Hwy
Napa, CA 94558

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals - Napa
Exam / Hiring Unit
2100 Napa/Vallejo Hwy
Napa, CA 94558
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Benefit information may be obtained by visiting the California Department of Human Resources website at www.calhr.ca.gov and to the California Public Employees Retirement System website for Health Benefits at www.calpers.ca.gov.

Free Parking

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.dsh.ca.gov/napa
Human Resources Contact:
Jerlyne Kobylka
(707) 253-5266
Jerlyne.Kobylka@dsh.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Tiffani Emerson Morris
(707) 312-6255
tiffani.emersonmorris@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off