Job Posting: Administrative Assistant

22nd DAA/Del Mar Fairgrounds

Administrative Assistant

$4,726.00 - $5,916.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

Under the general direction of the Office Manager, the Administrative Assistant provides administrative support to management, staff, and the public by handling a variety of tasks to ensure that all interactions between the organization and the public are positive and productive. This position serves to increase the capacity of the assigned department administrator, carrying out assignments on their own initiative without detailed instruction, gathering information to help make decisions or recommendations, and providing polite and professional assistance via phone, email, and mail.

You will find additional information about the job in the Duty Statement.

Working Conditions

Work is primarily performed in a standard office environment with artificial light and climate control. While performing this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to walk, use hands and fingers to operate standard office equipment, push and pull file drawers and move bank boxes up to 25 pounds. At times, work activities can involve walking and standing on foot for long periods. Work activities also require the employee to read, write, and speak English at a level required for successful job performance.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
Position #(s):
Working Title:
Administrative Assistant
$4,726.00 - $5,916.00 A
# of Positions:
Work Location:
San Diego County
In Office
Job Type:
Permanent, Full Time

Department Information


The 22nd District Agricultural Association manages and operates the Del Mar Fairgrounds on behalf of the State of California, and is governed by a nine-member board appointed by the governor. Fairgrounds operations are primarily funded by revenues generated by hosting events, the largest being the annual San Diego County Fair.


We are a timeless community treasure where all can flourish, connect, and interact through year-round exceptional experiences.


We connect our community through shared interests, diverse experiences, and service to one another in an inclusive, accessible, and safe place with an emphasis on entertainmentrecreationagriculture, and education.


We will be the community’s iconic place for social interaction and cultural expression, honoring traditions, embracing innovation, celebrating excellence, and having fun.

Check us out at

Special Requirements

To be considered for this position, applicants must either:
1) be reachable on an employment list (*List Eligible),  
2) have transfer eligibility, or  
3) have reinstatement eligibility.

*In order to have list eligibility, you MUST take/have taken and passed an exam/assessment within the past 12-months. Your eligibility is listed in your CalCareer account under the “eligibility” tab. To access the Exam/Assessment for Administrative Assistant I please click on the link below:

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

22nd DAA/Del Mar Fairgrounds
Attn: HR Exams/Certs
2260 Jimmy Durante Blvd. Del Mar, CA 92014
Del Mar, CA 92014

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

22nd DAA/Del Mar Fairgrounds
HR Exams/Certs
2260 Jimmy Durante Blvd. Del Mar, CA 92014
Del Mar, CA 92014
09:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications -
    1. Describe how your education and experience qualifies you as the best person for this job.
    2. Describe your approach to prioritizing your work and provide examples of your project management skills

    3. List software that you have used in the workplace or school and indicate your level of knowledge and/or expertise.

    4. Describe a time when you overcame obstacles to achieve a goal.

    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    • Three or more years serving in an administrative support role
    • Three or more years project management experience
    • Experience coordinating meetings and/or calendars
    • Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
    • Proficiency in Microsoft Teams
    • Excellent written and interpersonal communication skills
    • Attention to detail and problem-solving skills
    • Bachelor’s degree or higher
    • Ability to work independently


    Our Amazing Perks!

    There are many benefits to joining our team, we have a Comprehensive Employee's Benefits Package which includes: Health and wellness benefits (e.g., medical, dental, vision, etc.); Time off benefits (e.g., paid vacation, sick leave, professional development days, personal holidays, 11-paid holidays per year, etc.); Financial security benefits (e.g., California Public Employees' Retirement (CalPERS) pension upon retirement, 401(k), life insurance for excluded employees: supervisors / managers, etc.).

    To learn more about benefits for State employees, visit the CalHR Website at:   


    Transcripts:  If you are meeting minimum qualifications with education in conjunction with experience to satisfy the minimum qualifications, applicants must attach a copy of their degree / transcripts / accounting curriculum (unofficial or official) to their application.  

    All applicants are required 
    to submit a copy of their transcripts with all the required courses underlined and/or their diploma, if applicable.  Applicants must also submit ALL degrees that apply to their application, i.e., if you submit a Master’s Degree you must also submit proof of your Bachelor’s Degree All documents will be verified 

    Foreign transcripts must include official verification of U.S equivalency prior to appointment by an organization found here. This is the responsibility of the applicant to provide this information.

    Official transcripts will be required when selected candidate is offered the job, if applicable.


    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail