Per CCR 249.3, this job control may be used to fill subsequent vacancies.
The Inspection Services Division is recruiting to fill one (1) limited term, Administrative Assistant I position within the Office of Farm-to-Fork. This is a 12-month limited term position with the possibility of being extended to a maximum of 24-months or may become permanent.
Under the direction of the Special Assistant, the Administrative Assistant I (AA I) performs a variety of administrative tasks and special projects to assist the Special Assistant in carrying out their administrative duties and responsibilities. The AA I will assist the Office’s leadership in developing criteria on which to evaluate the use of resources including personnel and budgets and make recommendations. The AA I will review and study proposed policy, procedures, and program changes; prepare reports; assists in interpreting Department and institution policies to operating programs, and advises management on possible impact. The AA I may supervise and review the work assignments of office staff. The AA I will support the overall mission and immediate goals of the Office and perform duties as necessary to provide better delivery of program services.
The incumbent must have initiative, good judgement, independent action, timeliness, prioritization of multiple projects, good verbal and written communication skills, proficient computer skills and knowledge of a variety of software, including but not limited to: Microsoft Word, Microsoft Excel, Power Point, Outlook, and internet social media functions. Duties include but are not limited to:
• Review, analyze, evaluate, process, and coordinate various administrative assignments as requested by management.
• Independently prepare responses to requests for information from the Office leadership and other high-level managers by researching the appropriate information and preparing a response for the Special Assistant review.
• Coordinate the transfer process and prepare for the arrival of new staff. Approve forms, prepare chronological documents, notify appropriate Office staff regarding programmatic developments. Ensure communication complies with the Public Records Act and is within Department regulations.
• Serve in the pool of administrative staff resources to enhance institution work efficiencies and staff cross-training across the entirety of the Office including the CNIP, the HRGP, the California Urban Agriculture Grant Program, the Food Hub program, or other Office initiatives.
Candidates may perform these essential functions with or without reasonable accommodation.
You will find additional information about the job in the Duty Statement.
The duties of this job are performed indoors 80% of the time. The incumbent in this position teleworks at least 90% of the time. The incumbent is supplied with the necessary tools and supplies to perform the assigned duties, including, but not limited to, a cell phone, a laptop computer with various software programs, and a multifunction print/scan/copy machine.
Regular or recurring telework may occur as part of the incumbent’s ongoing regular schedule in accordance with CDFA’s Telework Policy. Occasional travel by private vehicle, State vehicle, or public transportation to various locations throughout the State such as conferences, site visits or outreach events may be required. A valid driver’s license is required.
Incumbent must be able to establish and maintain effective working relationships with those contacted during the course of work; work well under pressure, make appropriate decisions and well-thought-out recommendations, work independently in completing assignments and meeting required deadlines.