Job Posting: Administrative Assistant I

Department of Food & Agriculture

Administrative Assistant I

$4,726.00 - $6,190.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

The Inspection Services Division is recruiting to fill one (1) limited term, Administrative Assistant I position within the Office of Farm-to-Fork. This is a 12-month limited term position with the possibility of being extended to a maximum of 24-months or may become permanent.

Under the direction of the Special Assistant, the Administrative Assistant I (AA I) performs a variety of administrative tasks and special projects to assist the Special Assistant in carrying out their administrative duties and responsibilities. The AA I will assist the Office’s leadership in developing criteria on which to evaluate the use of resources including personnel and budgets and make recommendations. The AA I will review and study proposed policy, procedures, and program changes; prepare reports; assists in interpreting Department and institution policies to operating programs, and advises management on possible impact. The AA I may supervise and review the work assignments of office staff. The AA I will support the overall mission and immediate goals of the Office and perform duties as necessary to provide better delivery of program services.

The incumbent must have initiative, good judgement, independent action, timeliness, prioritization of multiple projects, good verbal and written communication skills, proficient computer skills and knowledge of a variety of software, including but not limited to: Microsoft Word, Microsoft Excel, Power Point, Outlook, and internet social media functions. Duties include but are not limited to:

• Review, analyze, evaluate, process, and coordinate various administrative assignments as requested by management.

• Independently prepare responses to requests for information from the Office leadership and other high-level managers by researching the appropriate information and preparing a response for the Special Assistant review.

• Coordinate the transfer process and prepare for the arrival of new staff. Approve forms, prepare chronological documents, notify appropriate Office staff regarding programmatic developments. Ensure communication complies with the Public Records Act and is within Department regulations.

• Serve in the pool of administrative staff resources to enhance institution work efficiencies and staff cross-training across the entirety of the Office including the CNIP, the HRGP, the California Urban Agriculture Grant Program, the Food Hub program, or other Office initiatives.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement.

Working Conditions

The duties of this job are performed indoors 80% of the time. The incumbent in this position teleworks at least 90% of the time. The incumbent is supplied with the necessary tools and supplies to perform the assigned duties, including, but not limited to, a cell phone, a laptop computer with various software programs, and a multifunction print/scan/copy machine.

Regular or recurring telework may occur as part of the incumbent’s ongoing regular schedule in accordance with CDFA’s Telework Policy. Occasional travel by private vehicle, State vehicle, or public transportation to various locations throughout the State such as conferences, site visits or outreach events may be required. A valid driver’s license is required.

Incumbent must be able to establish and maintain effective working relationships with those contacted during the course of work; work well under pressure, make appropriate decisions and well-thought-out recommendations, work independently in completing assignments and meeting required deadlines.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
Position #(s):
Working Title:
Administrative Assistant I
$4,726.00 - $5,916.00 A
$4,943.00 - $6,190.00 B
# of Positions:
Work Location:
Sacramento County
Job Type:
12 Month Limited Term - Full Time

Department Information

The Inspection Services Division (Division) fulfills its mission by providing professional services which support and contribute to a safe, abundant, quality food supply; environmentally sound agricultural practices; and an equitable marketplace for California agriculture. The Division is comprised of three branches: Center for Analytical Chemistry; Feed Fertilizer & Livestock Drugs Regulatory Services; Inspection & Compliance and, an Administrative unit. Within the Division’s Administration is the Office of Farm-to-Fork (Office) established through Assembly Bill (AB) 2413, which includes the statewide, multi-million-dollar Nutrition Incentive Matching Grant Program with the passing of AB 1321. Through the Budget Act of 2020, the Farm to School Program was established within the Office. The Farm to School program at CDFA supports Farm to School efforts across California by providing grants and technical assistance for schools and supports the California Farm to School Network (CFSN).


Special Requirements

Applicants are required to complete a Statement of Qualifications (SOQ) in addition to completing a standard State application (Examination/Employment Application STD 678). The SOQ is required to elicit information regarding each candidates’ interest and experience in relation to this position. The completed SOQ must address the questions below, should not be more than one page, using Arial, 12 point font size. Applications with SOQs that do not address the questions below will not be considered. Resumes, letters, and other materials will not be considered as responses to the SOQ.

Statement of Qualifications

1. What role do you feel an administrative assistant plays in an office?

2. Please describe your experiences with administrative assistance or similar work?

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Food & Agriculture
Attn: Human Resources Branch JC-411208
1220 N Street, Room 242
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Food & Agriculture
Human Resources Branch JC-411208
1220 N Street, Room 242
Sacramento, CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-411208
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • School Transcripts
  • Statement of Qualifications -

    A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the “Special Requirements” section.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to work on multiple projects simultaneously with positive attitude and attention to detail;

• Ability to communicate clearly with internal and external stakeholders;

• Ability to navigate administrative processes like document routing, writing simple reports, and organizing digital files;

• Proficient with personal computer, and Word and Excel capable.



Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Rachel Alcaraz
(916) 823-7415

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Office of Civil Rights
(916) 654-1005
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications:

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 10/2023 version.


Additional Information:

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications and Training and Development assignments may be considered.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail