Job Posting: Candidate Filing and Election Night Reporting

Secretary of State

Candidate Filing and Election Night Reporting

$5,684.00 - $7,114.00 per Month

Final Filing Date: 2/26/2024

Job Description and Duties

The California Secretary of State’s Elections Division is seeking to fill multiple permanent, fulltime Associate Governmental Program Analyst (AGPA) positions in the Candidate Filing and Election Night Reporting program. The hiring manager is willing to consider Staff Services Analyst for recruitment purposes. A Training and Development Assignment will be considered. Successful T&D candidates may be appointed to the classification at the end of the assignment. 


Candidate Filing and Elections: The incumbent will work as part of a team of professionals performing tasks directly related to Candidate Filing including processing candidate filing forms, training election officials on election codes and laws, and assembling the Certified List of Candidates. Assist the Statewide Election Coordinator and Special Election Coordinator with duties related to the to the organization of statewide elections and collaboration of special elections within California.


Election Night: The incumbent will be responsible completing the semi-official (election night) and official canvasses; testing the election night database; participating in election night preparations and activities; developing, compiling, and analyzing results of election-related surveys.


Additional Duties: Preparing legislative bill analysis impacting elections in California, communicating with county election officials, participating in outreach events, drafting correspondence to stakeholders as well as working on special projects as required.


Desirable Qualifications:

  • Strong English grammar, spelling, proofing, and writing skills
  • Demonstrated ability to appropriately apply current laws, rules, policies, and procedures
  • Demonstrated ability to work independently with excellent follow-through on tasks and assignments
  • Demonstrated ability to analyze and solve complex problems and recommend an effective course of action, perform completed staff work, and establish priorities for the completion in accordance with sound time-management methodology
  • Effective communication and organizational skills
  • Aptitude for working under pressure and meeting tight deadlines

Statement of Qualifications: Applicants must submit a Statement of Qualifications detailing how they meet the “Desirable Qualifications” listed above. The Statement of Qualifications must be no more than two (2) pages typed, using business professional font, font size, and formatting. Applications submitted without a Statement of Qualifications will not be considered. Resumes are optional but will not be accepted in lieu of a Statement of Qualifications.

You will find additional information about the job in the Duty Statement.

Working Conditions

This position provides hybrid telework opportunities based upon the agency’s telework policy and business needs.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
Position #(s):
Working Title:
Candidate Filing and Election Night Reporting
$5,684.00 - $7,114.00 A
$3,640.00 - $4,561.00 A
$3,941.00 - $4,933.00 B
$4,726.00 - $5,916.00 C
# of Positions:
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

The Office of the Secretary of State (SOS) consists of nearly 600 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.

Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.

For more information about the SOS, please visit

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/26/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Secretary of State
Attn: Natalie Venegas
1500 11th St - 4th Floor - Suite 475
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Secretary of State
Natalie Venegas
1500 11th St - 4th Floor - Suite 475
Sacramento, CA 95814
Please drop off applications at the first floor lobby rotunda
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications -

    Please provide your statement of qualifications response by following the directions as described above.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.


Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Natalie Venegas
(916) 653-6974

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Ashley Boyer
(916) 653-6974
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail