Job Posting: Administration and Business Operations Section Manager

Department of Public Health

JC-431024
-
Administration and Business Operations Section Manager
STAFF SERVICES MANAGER II (SUPERVISORY)

$7,420.00 - $9,219.00 per Month

Final Filing Date: 5/21/2024

Job Description and Duties

The Administration and Business Operations Section Manager (Staff Services Manager (SSM) II), works under the general direction of the Assistant Deputy Director (ADD) and Deputy Director (DD) for the Legislative and Governmental Affairs (LGA) office at CDPH. This role oversees the Fiscal and Legislative staff, ensuring accuracy, optimizing services, and meeting department performance requirements. The manager actively plans, organizes, coordinates, directs, supervises, and evaluates the legislative, administrative, fiscal, and funding operations within the LGA. Key responsibilities include managing the LGA budget, and planning, forecasting, and monitoring CDPH fiscal bill analyses, budgets, and expenditures. This pivotal leadership position is essential for providing strategic oversight and leadership in legislative and fiscal management, ensuring alignment with departmental goals and compliance with governmental regulations. The manager fosters an environment of professional growth, effective communication, and strategic execution, guiding, mentoring, and evaluating the team responsible for managing the LGA’s legislative and fiscal activities.

This position is pending HR approval.

The attached duty statement indicates whether this position is eligible for telework. All employees who telework are required to be California residents in accordance with Government Code 14200, and may be required to report to a CDPH office, when needed. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

 

Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/CDPHRecruitment 

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-431024
Position #(s):
580-030-4801-XXX
Working Title:
Administration and Business Operations Section Manager
Classification:
STAFF SERVICES MANAGER II (SUPERVISORY)
$7,420.00 - $9,219.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.

This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by optimizing and stabilizing funding sources and ensuring timely and precise responses to legislative inquiries.  

Special Requirements

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY).  Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

 

A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control # 431024 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

 

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at www.CalCareers.ca.gov. Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

 

If you are unable to submit your application electronically through your CalCareers account, please email apply@cdph.ca.gov for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or, a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/21/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Public Health
Attn: Classification & Certification Unit
P.O. Box 997378
MS 1700-1702
Sacramento, CA 95899-7378

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Public Health
Classification & Certification Unit
1615 Capitol Avenue Suite 73.430
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Other - Please see Supplemental Questionnaire instructions below at end of posting.  Any applications received that do not provide a written response to the SQ may be rejected.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

  • Fiscal Expertise: Experience in budget preparation, fiscal oversight, and financial reporting within a government or large organizational setting. Ability to conduct coach staff on fiscal analysis, budget management and compliance with state budget regulations. 
  • Strategic Leadership: Proven leadership abilities in managing teams and steering complex projects to fruition. 
  • Communication Proficiency: Exceptional skills in writing and verbal communication, capable of effectively engaging with stakeholders and presenting complex information clearly. 
  • DEI Commitment: Demonstrated commitment to diversity, equity, and inclusion, with a track record of integrating these principles into policymaking and organizational practices. 
  • Administrative and Personnel Experience: Experience in overseeing administrative functions such as purchasing, invoice processing, and office management. Demonstrated ability to lead personnel management activities, including hiring, training, and performance evaluation, with a focus on developing and mentoring staff.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Human Resources Division
(916) 445-0983
apply@cdph.ca.gov
Hiring Unit Contact:
Keri Fulton
(279) 667-1403
keri.fulton@cdph.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Office
(916) 445-0938
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Supplemental Questionnaire (SQ) Instructions

Applicants are required to submit a Supplemental Questionnaire as part of their application. Responses should be no more than three (3) pages, typed in Arial 12-point font, and must include each question, numbered in the same order as they appear below. Applications that do not include the Supplemental Questionnaire will not be considered.

  1. Tell us why you’re interested in the position.  
  2. Describe how you integrate principles of equity and inclusion into your leadership and how you have coached your team to implement these principles in their day-to-day work and decision-making process.  
  3. Describe how you leverage your expertise in fiscal management, personnel handling and administrative duties to mentor and develop your team.  Please include specific strategies you employed to enhance their skills and how you measured the success of your team.  

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job