Job Posting: Chief, External Governmental Affairs

California Governor's Office of Emergency Services

JC-432724
-
Chief, External Governmental Affairs
PROGRAM MANAGER II, OFFICE OF EMERGENCY SERVICES

$8,693.00 - $10,820.00 per Month

Final Filing Date: 6/18/2024

Job Description and Duties

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all.  We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

The California Governor’s Office of Emergency Services (Cal OES) is committed to providing equal access to employment, upward mobility opportunities, and a work environment free from discrimination, harassment, and retaliation.

External Governmental Affairs: Under the general direction of the Deputy Director and Assistant Director, Legislative and Governmental Affairs, the Chief, External Governmental Affairs is responsible for the operations of the Office of International Affairs (OIA) and Office of Tribal Coordination (OTC). This includes responsibilities such as providing direct management oversight to staff, ensuring Cal OES goals and objectives are met, collaboration and coordination with state, local, federal, tribal nations, non-governmental partners, and foreign countries on emergency management, including preparedness, homeland security, and cybersecurity, and other key initiatives. 

In addition, the Chief is responsible to foster relationships with all stakeholders and share informational resources, identify response operation objectives, and coordinate resources during disasters and recovery efforts, as well as assist with coordinating international mutual aid.

Office of Tribal Coordination (OTC): The Chief plans, organizes, directs, implements, and evaluates all activities of OTC which provides critical support to achieving the department’s strategic plan, mission and objectives. The Chief ensures the OTC coordinates activities, including disaster and recovery efforts with Cal OES region, state agencies, locals, federal partners, and non-governmental organizations (NGO) for Tribal Nations.  

Office International Affairs (OIA): The Chief serves as the department’s liaison on all international affairs, including coordinating international delegations, collaborating on binational memorandums of understanding with various countries and develops policy recommendations regarding emergency management, border security, wildfires, and mutual aide.  The Chief prepares the Deputy Director and Assistant Director, Legislative and Governmental Affairs to represent the Director on binational forums, such as the International Affairs and Trade Development Interagency Committee, California Mexico Border Relations Council, the California Chile Council, and works closely with the State Department, Office of Foreign Mission and Consular Corp. As needed, the Chief may be delegated to represent Cal OES in these forums. 

**Pending Budget Approval**

You will find additional information about the job in the Duty Statement.

Working Conditions

Hybrid Telework: This position is eligible for a hybrid work schedule which includes up to two days of remote work per week. Additional in office days may be required based on the business need. Main office located in Mather, CA.

Conflict of Interest: This position is designated under the Conflict of Interest Code. The position is responsible for making or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-432724
Position #(s):
163-131-4923-XXX
Working Title:
Chief, External Governmental Affairs
Classification:
PROGRAM MANAGER II, OFFICE OF EMERGENCY SERVICES
$8,693.00 - $10,820.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

The California Governor’s Office of Emergency Services (Cal OES) is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees.

More information regarding the Office of Policy & Administration/News-Media may be found here: https://www.caloes.ca.gov/office-of-the-director/news-media/

 

The Office of Policy and Admin directorate - With over 38 million residents (12 percent of the US population), the State of California is the most populous state in the nation and has the third largest land area among the states (163,695 square miles). California is culturally, ethnically, economically, ecologically, and politically diverse, and maintains the eighth largest economy in the world with 13 percent of the U.S. gross domestic product. California also faces numerous risks and threats to our people, property, economy, environment and is prone to earthquakes, floods, significant wildfires, prolonged drought impacts, public health emergencies, cybersecurity attacks, agricultural and animal disasters, as well threats to homeland security. Cal OES takes a proactive approach to addressing these risks, threats, and vulnerabilities that form the basis of our mission and has been tested through real events, as well as comprehensive exercises that help us maintain our state of readiness to plan for and mitigate impacts.

The Office of Legislative and Governmental Affairs strengthens public safety and emergency preparedness through collaboration with internal and external stakeholders to develop, manage, and implement Cal OES’ legislative, public In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.safety policy, tribal affairs, international affairs, and executive programs. External Governmental Affairs includes the Office of International Affairs and the Office of Tribal Coordination.

In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.
Department Website: http://www.caloes.ca.gov

Special Requirements

Application Package Requirements
To have your application considered for this job opportunity:
  • List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678. 
  • List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678. 
  • Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
  • You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section). Failure to comply and your application is considered incomplete.
  • SROA and Surplus are encouraged to apply and must submit a copy of their letter.
  • Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.
If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency. 

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.  
 
**A candidate pool may be established for subsequent vacancies.**
**All hires may be subject to a criminal background check.**
**We encourage applicants to apply electronically.**

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/18/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Governor's Office of Emergency Services
Attn: HR Unit - LD
Human Resources Recruitment
10370 Peter A McCuen Boulevard
Mather, CA 95655

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Governor's Office of Emergency Services
HR Unit - LD
Human Resources Recruitment
10370 Peter A McCuen Boulevard
Mather, CA 95655
Please drop off at HR Window; Second Floor. This excludes holidays and weekends.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Experience tracking and monitoring project deadlines.
  • Effectively collaborate with multiple stakeholders.
  • Ability to exercise a high degree of initiative, independence, and flexibility.
  • Ability to effectively work under pressure.
  • Excellent verbal and written communication skills.
  • Governmental functions and organization at the State and local level.
  • Organization, activities, and basic legislation concerning the Office of Emergency Services.
  • Experience coordinating international mutual aid.
  • Experience with development of Binational Memorandum of Understanding (MOU).

Benefits

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:
  • Free Parking
  • On-site Gym and Locker room
  • Electric Carport
  • Excellent CalPERS state pension plan
  • 401(k) and 457(b) Plans
  • Flexible Schedules
  • Generous paid time off
  • Health, dental & vision insurance for the employee or the employee's family
  • Investment in careers development
  • Located near many local eateries, financial institutions, and the Light Rail Station.
Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.caloes.ca.gov
Human Resources Contact:
HR Unit - LD
(916) 845-8321
Recruitments@caloes.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 845-8527
EEO@CalOES.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration. 

A resume in lieu of the SOQ responses may disqualify an applicant from consideration. A standard or generic SOQ may disqualify an applicant from consideration.

Please review the duty statement and the desirable qualifications for the Chief, External Governmental Affairs (PM II).
  • The SOQ should specifically outline how you meet any or all of the desirable qualifications outlined in the job posting and duty statement. 
  • The SOQ shall be no more than two pages, single spaced font. 
PLEASE ANSWER THE FOLLOWING QUESTION(S):
  1. Describe your experience managing multiple teams, including what you did to encourage professional development and growth. Please give an example.
  2. Describe your experience with collaboration between multiple stakeholders.  Please give an example.
For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

Examination Information

To obtain list eligibility please click on the link below:
Program Manager II - Exam 1PB3101

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off