Job Posting: HUMAN RESOURCES ASSISTANT

CA Coastal Commission

JC-437198
-
HUMAN RESOURCES ASSISTANT
MANAGEMENT SERVICES TECHNICIAN

$3,353.00 - $4,743.00 per Month

Final Filing Date: 7/3/2024

Job Description and Duties

Employment Processes – 30%


Maintain an effective tracking system for probationary reports, Individual Development Plan (IDP), Notice of Personnel Action (NOPA), MSA, Range Change, etc. Send forms to the appropriate staff in a timely manner. Maintain and keep up-to-date employee rosters by submitting the form STD607 to SCO in a timely manner (if required), updating the roster cards, as appropriate and printing/updating the Personnel Action Report (PAR). Maintain the Official Personnel Folders (OPF) by filing documents in the appropriate subfolders using established office standards, conducting regular audits for any misfiled documents, and adhering to the established records retention schedule.

Provide AO1 verification when requested by state agencies. Complete verifications of employment (VOE) via phone or in writing, as appropriate. Schedule and conduct OPF file reviews when requested.

Benefits – 20%

Assist employees with general questions regarding benefits. Process various benefit forms through the appropriate portals. Provide extensive support in administering the annual open enrollment period for benefits.

Leave Balance Tracking - 20%

Maintain leave balance databases (CLAS & Tempo) by reviewing timesheets thoroughly and approving or rejecting them, as appropriate.  Through a monthly audit process, work with the Personnel Supervisor II to ensure accuracy of leave usage and balances after the data is keyed and processed.  Maintain time sheets for records management in accordance with Records Retention Schedule.  Research and assist in the resolution process if a leave usage/accrual discrepancy is discovered. Assist employees and/or supervisors regarding questions with filling out their timesheets in Tempo.

Reception – 10%

Monitor the HR main telephone line and respond to inquiries in a timely manner. Check the voicemail on a regular basis and clear messages, as appropriate. Monitor the HR general and Personnel Transactions email inboxes, respond to messages or direct them to the appropriate staff.

Other Responsibilities include, but are not limited to – 15%

  • File personnel documents, as assigned.
  • Mail – open, date-stamp and distribute.
  • Maintain supplies including office supplies (paper, toners, service calls, etc.), volunteer packets, new employee packets, new Commissioner packets, etc.
  • Fax, duplicate, collate, and distribute human resources material as necessary.
  • Set up and maintain office files and file materials.

Environmental Justice, Equity, Diversity, and Inclusion – 5%

  • Participates in tasks, trainings, outreach, and other activities that support implementation of the agency’s Justice, Equity, Diversity and Inclusion (JEDI) plan, which aims to create an inclusive workplace that allows staff from diverse backgrounds to thrive and improves agency outreach and public engagement. For example, this may include attending quarterly JEDI calls, sitting on interview panels, contributing to, or attending staff trainings on, JEDI issues such as on implicit bias, presenting at outreach events at locations with greater diversity, and providing input on hiring practices.

 

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-437198
Position #(s):
348-101-5278-XXX
Working Title:
HUMAN RESOURCES ASSISTANT
Classification:
MANAGEMENT SERVICES TECHNICIAN
$3,353.00 - $4,201.00 A
$3,786.00 - $4,743.00 B
# of Positions:
1
Work Location:
San Francisco County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

The California Coastal Commission is a small state agency responsible for protecting and enhancing California’s coast and ocean resources. It does so through careful planning and regulation of environmentally sustainable development, rigorous use of science, strong public participation, education, and effective intergovernmental coordination. 

The California Coastal Commission values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees and their unique ideas inspire innovative solutions to further our mission of protecting and enhancing California’s coast and ocean for present and future generations. 

We have district offices in Arcata, San Francisco (headquarters), Santa Cruz, Ventura, Long Beach, San Diego and a small legislative office in Sacramento.

Department Website: https://www.coastal.ca.gov

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/3/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA Coastal Commission
Attn: Human Resources
455 Market St. Suite 300
San Francisco, CA 94105

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CA Coastal Commission
Human Resources
455 Market St. Suite 300
San Francisco, CA 94105
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Other - Writing Sample (5 pages or less)
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

A successful Management Services Technician can communicate with people from different backgrounds and education levels. Candidates with a bachelor’s degree in Business Administration or a related field are preferred. The following skills are essential to getting the job done: human resources

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: https://www.coastal.ca.gov
Hiring Unit Contact:
Sherry Zabala
(415) 904-5431
sherry.zabala@coastal.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Melanie Wong
(415) 904-5433
melanie.wong@coastal.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job