Job Posting: Payroll Analyst

CA Housing Finance Agency

JC-437497
-
Payroll Analyst
STAFF SERVICES ANALYST

$3,640.00 - $5,916.00 per Month

Final Filing Date: 7/2/2024

Job Description and Duties

This is a repost of previous JC - 434689. If you applied to that JC before, you do not need to reapply. 

*HYBRID TELEWORK SCHEDULES ARE AVAILABLE. THE AMOUNT OF TELEWORK IS AT CALHFA’S DISCRETION. IN-PERSON ATTENDANCE WILL BE REQUIRED WEEKLY AND IS BASED ON OPERATIONAL NEEDS.*

At CalHFA we embrace a culture that is diverse, equitable, and inclusive for everyone by building an organization that is as diverse as the communities we serve. CalHFA believes that diversity provides a competitive advantage, strengthens our innovative capacity, and enhances our ability to succeed and grow.


DIVISION DESCRIPTION
The Administration Division is responsible for the administrative functions of the California Housing Finance Agency (CalHFA), which includes Equal Employment Opportunity, Human Resources, Labor Relations, Transactions, Classification & Pay, Examinations, Workforce Development, Performance Management, Training, Business Services, Procurement, Records Management, Fleet, Security and Inventory Control, Mail, and Central Scan Facility.

POSITION SUMMARY
Under supervision of the Staff Services Manager I (SSM I) and in accordance with established procedures, the Staff Services Analyst (SSA) is assigned progressively more complex and difficult transaction duties in a variety of personnel transaction areas, applying applicable laws, rules, regulations, procedures, and policies with careful attention to detail. The incumbent maintains collegial and cooperative working relationships with all internal and external business partners.

Please note:
All candidates must submit a completed Examination/Employment Application (STD 678). Candidates who do not thoroughly complete or provide adequate information in the EMPLOYMENT HISTORY SECTION will not be considered for employment.

**CANDIDATES THAT ARE NEW TO STATE EMPLOYMENT WILL BE HIRED AT THE MINIMUM SALARY RANGE OF THE CLASSICATION.**


Please let us know how you learned about this career opportunity by taking a brief survey.

You will find additional information about the job in the Duty Statement.

Working Conditions

CalHFA is a high-rise building conveniently located in downtown Sacramento with access to public transportation (light rail and bus) and freeways (I-5, 99, and Business 80). It is a block from Downtown Commons (DOCO), the Golden 1 Center, and many restaurants. CalHFA employees also have access to the gym located in the building.


Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-437497
Position #(s):
693-823-5157-XXX
Working Title:
Payroll Analyst
Classification:
STAFF SERVICES ANALYST
$3,640.00 - $4,561.00 A
$3,941.00 - $4,933.00 B
$4,726.00 - $5,916.00 C
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Facility:
Headquarters

Department Information

California Housing Finance Agency
ADMINISTRATION DIVISION
Transactions Unit

CalHFA has again been certified as a Great Place To Work for 2023. Join CalHFA and help us to advance and continue our mission of investing in diverse communities with financing programs that help more Californians to have a place to call home.

OUR VISION
All Californians living in homes they can afford.

OUR MISSION
Investing in diverse communities with financing programs that help more Californians have a place to call home.

For more than 40 years, the California Housing Finance Agency (CalHFA) has supported the needs of renters and homebuyers by providing financing and programs so more low to moderate income Californians have a place to call home. Established in 1975, CalHFA was chartered as the state's affordable housing lender. The Agency's Multifamily Division finances affordable rental housing through partnerships with jurisdictions, developers and more, while its Single Family Division provides first mortgage loans and down payment assistance to first-time homebuyers. CalHFA is a completely self-supporting state agency, and its bonds are repaid by revenues generated through mortgage loans, not taxpayer dollars.
Department Website: https://www.calhfa.ca.gov

Special Requirements

In order to be considered for this job vacancy, you must satisfy one of the following requirements:


BE LIST ELIGIBLE:

Successfully complete the competitive State civil service exam pertaining to this classification at  Staff Services Analyst

 

OR


BE TRANSFER ELIGIBLE:

Have current employment with the State of California in the same classification or in a classification that is comparable (employees who wish to be considered based on transfer eligibility must meet the minimum qualifications of the classification per DPA Rule 250)

 

OR


BE REINSTATEMENT ELIGIBLE:

Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/2/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA Housing Finance Agency
Attn: CA Housing Finance Agency
500 Capitol Mall, Suite 1400
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CA Housing Finance Agency
Mai Mai
500 Capitol Mall, Suite 1400
Sacramento, CA 95814
08:30 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • School Transcripts
  • Supplemental Application -

    All interested applicants are required to submit a Supplemental Questionnaire (SQ) with their application. Please follow the instructions provided in the Supplemental Questionnaire (SQ)Section below. Failure to follow the instruction will eliminate you from the interview process.

    When completing your SQ, please DO NOT provide a single narrative response. Each SQ question should be addressed separately (i.e., first provide a complete and independent response to question #1, then a complete and independent response to question #2, etc.) for consideration. Additionally, each response should be numbered to clearly indicate which SQ question you are responding to. Resume do not take place of the SQ.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://www.calhfa.ca.gov
Human Resources Contact:
Mai Mai
(916) 326-8015
mmai@calhfa.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Jennifer LeBoeuf
(916) 326-8075
jleboeuf@calhfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Supplemental Questionnaire Instructions


Failure to answer the highlighted question(s) below will disqualify an applicant from consideration.

Résumés, cover letters or a prewritten Supplemental Questionaire that does not answer the question(s) below will not be accepted in place of the required Supplemental Questionaire.

The Supplemental Questionaire must:
  • Be in 12-point font
  • Be no more than ONE (1) page in length
  • Include the question(s) with your response.
Please provide a detailed and relevant response to the question(s) below.

1. Describe a time when you dealt with a difficult customer and how you handled the situation.

2. Describe a time when you had a tight deadline; how did you balance completing the assignment and other work responsibilities while assuring the accuracy of the work?

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job