Job Posting: Personnel and Administration Manager

Public Utilities Commission

JC-438412
-
Personnel and Administration Manager
STAFF SERVICES MANAGER I

$6,760.00 - $8,398.00 per Month

Final Filing Date: 7/5/2024

Job Description and Duties

Individuals interested in applying for this vacancy must have eligibility.  If you are new to state service or need to gain eligibility to this classification, please Click here to open the examination bulletin and follow the instructions on “How to apply”.   

The examination is a separate process from applying for this vacancy.  Please be sure to follow all instructions for each process.

Virtual interviews via web portals or phone may be offered as deemed appropriate and feasible by the hiring manager – standard in-person interviews will still be offered if conditions permit. 

The Climate Initiatives, Renewables and Administration Branch is seeking a manager (SSM I) to expand its service to the people and management of the Energy Division in the area of Personnel and Administration. This will involve creating a roadmap of a prioritized path to improving personnel functions within Energy Division to guide hiring and promotional processes as well as support diversity, equity and inclusion. The SSM I will focus on needed foundations to support performance management, hiring and promotional processes and succession planning. The SSM I will support their direct reports and broader team to help them maximize their impact and career potential. For the team within the section the SSM I will provide leadership coaching, as well as assess and recommend training and development experiences for each function. The SSM I will have responsibility to lead internal HR processes, recruitment, internships and fellowships, and associated budget and record-keeping tasks. Broader training activities may also be conducted by this section. This position requires a proactive, self-motivated professional ready to face challenges with agility and resilience.

Under the general direction of the Program Manager, the Staff Services Manager I oversee and supervises the Personnel and Administration section staff in the Energy Division. The incumbent advises, resolves problems and coordinates with division management and staff at all levels to ensure that the division’s needs are met with respect to personnel and administration for the professional staff in the division. Incumbent has overall responsibility for monitoring and prioritizing the workflow of the section staff to ensure a high degree of product and service quality and timely deliverables.

The Staff Services Manager I prioritizes and monitors the work of the section staff to ensure that the division support systems are meeting all goals and objectives as determined by Energy Division Senior Management, and that management and professional staff are supported in hiring, recruiting, retention and administrative tasks. Provides training and development opportunities for section staff consistent with the employee’s classification, training needs and development goals. Attends agency-wide meetings and events to keep apprised of administrative policies, attends monthly management meetings as a participant and to update division management on administrative issues, including personnel and office oversight issues.

The Staff Services Manager I should have a passion for solving problems while being resourceful as well as excellent interpersonal skills, including written and verbal communication skills. In addition, the ability to be discrete as the position requires handling of sensitive personnel matter, such as but not limited to, Personally Identifiable Information.

Please note -- your STD 678 (application form) will be used to determine your qualifications in order to meet the minimum qualification requirements for the advertised classification(s); resumes are optional. Please clearly describe all of your experience related to public utilities and/or transportation in the areas of economics, finance, or policy in the job description field(s) of your STD 678 form, along with the years and months of service. Failure to do so may result in not qualifying for the minimum qualifications for the advertised classification(s).


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You will find additional information about the job in the Duty Statement.

Working Conditions

This advertisement is listed specifically for San Francisco (SF, SAC) location.  All identified locations will be considered as one candidate pool to fill one position.

  • Sacramento location, please apply to JC# 438427 

Apply to only those location(s) in which you are willing to work.

This position requires travel.

CPUC encourages a hybrid workplace model that is designed to accommodate the full range of workplace preferences, to the extent that individual job duties allow. For most Energy Division positions, staff can opt to work largely from home or in an approved alternate work location or work primarily or entirely in a CPUC office. In all cases, though, occasional in-person attendance will be required for on boarding and orientation, certain trainings, team building activities, and collaborative meetings, as specified by management. All State employees must reside in California.

Positions at the CPUC may be eligible for telework under Government Code 14200 for eligible applicants residing in California, and subject to meeting the telework eligibility criteria. Telework Policy CalHR

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-438412
Position #(s):
680-321-4800-XXX
Working Title:
Personnel and Administration Manager
Classification:
STAFF SERVICES MANAGER I
$6,760.00 - $8,398.00
# of Positions:
1
Work Location:
San Francisco County
Telework:
Telework
Job Type:
Permanent, Full Time

Department Information

Energy Division/ Climate Initiatives, Renewables, and Administration Branch/ Personnel and Administration Section:

We are committed to building a diverse and inclusive team and strongly encourage applications from individuals of all backgrounds, identities, and abilities to join our team.

Please visit Energy Division's recruitment page located here: Energy-Division-Recruiting (ca.gov)

Department Website: http://www.cpuc.ca.gov

Special Requirements

Prepare and submit a response for each question below. The SOQ should provide specific details and examples that clearly demonstrate how your training, experience, and education qualifies you for the position. Refer to the job description and duties, and duty statement to prepare your response. Applicants who do not submit a completed SOQ and writing that exceeds the page limit will not be considered or scored. All information in the SOQ is subject to verification. The SOQ must be no smaller than 11-point Arial font, single-spaced, and no more than two pages.

Please write your SOQ to address the following three questions:

  1. Experience providing leadership to people and/or projects, with responsibility for setting objectives, communicating with stakeholders including internal management, measuring outcomes, evaluating results and making necessary changes.
  2. Experience in recommending, developing, and implementing policies and procedures related to personnel matters, promotion processes and succession planning.
  3. Experience analyzing, interpreting, and applying statutes, rules, and regulations especially related to sensitive personnel matters.


It is strongly encouraged to apply through your CalCareer Account at www.jobs.ca.gov

Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.


If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.  An official transcript will be required prior to appointment. 

Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of United States course/degree equivalency by the application deadline.
Foreign education credential evaluation services can be found at https://www.naces.org

Employment information on the STD 678 state application MUST be complete with dates, duties and responsibilities, and contact names and phone numbers of supervisors.  Resumes, or referring to resumes, will not be accepted in place of the completed STD 678.  Applicants who fail to submit a completed STD 678 will not be considered. 

Only the most qualified candidates will be invited to an interview.

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/5/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Public Utilities Commission
Attn: Human Resources Division
505 Van Ness Ave, Room 3008
San Francisco, CA 94102

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Public Utilities Commission
Human Resources Division
505 Van Ness Ave, Room 3008
San Francisco, CA 94102
Monday to Friday Except Holidays.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications - A Statement of Qualifications (SOQ) is required. Please see “Special Requirements” for instructions.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Experience using Microsoft Office (Word, Excel, PowerPoint, Outlook) and other information, case management and online application systems to present data and report outcomes.
  • Experience handling multiple assignments, to prioritize and meet deadlines, and to work well in a team environment.
  • Experience developing budget change proposals for the California State Department of Finance.
  • Experience with California State Personnel processes.

Benefits

Benefits Summary

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: http://www.cpuc.ca.gov
Hiring Unit Contact:
Annette Luu
(415) 703-2846
annette.luu@cpuc.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Main Line
(415) 703-5331
EEOConcerns@cpuc.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job