Job Posting: Assistant Project Director

California Health and Human Services Office of Technology and Solutions Integration

JC-438632
-
Assistant Project Director
INFORMATION TECHNOLOGY MANAGER I

$8,849.00 - $11,857.00 per Month

Final Filing Date: 7/11/2024

Job Description and Duties

The Electronic Visit Verification (EVV) Phase II Project (also known as California EVV or CalEVV) is a multi-departmental effort with five sponsoring departments under the California Health and Human Services Agency (CalHHS). CalEVV was driven by a federal mandate. The CalEVV Solution is a telephone and computer-based method that electronically verifies in-home service visits for personal care services (PCS) and home health care services (HHCS) provided under the Medi-Cal State Plan and all Medicaid waiver programs. CalEVV was implemented in 2022 and is currently in the maintenance and operations (M&O) phase.

You will find additional information about the job in the Duty Statement.

Working Conditions

This position provides telework opportunities, including the ability to work remotely.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-438632
Position #(s):
791-719-1405-001
Working Title:
Assistant Project Director
Classification:
INFORMATION TECHNOLOGY MANAGER I
$8,849.00 - $11,857.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

The California Health and Human Services Office of Technology and Solutions Integration (CalHHS OTSI) provides project management, oversight, procurement, and support services for a multi-billion-dollar portfolio of high criticality projects. We are passionate about the people of California who receive vital health and human services by the successful delivery of our large, complex information technology (IT) systems. We are a trusted leader and work toward common goals by sharing knowledge, learning, and building consensus to implement solutions.

Whether you’re interested in the field of IT or administrative support services, we offer excellent opportunities and a collaborative work environment. So, come build a career at the CalHHS OTSI!

Headquartered in the Natomas area of Sacramento, we offer free parking, many convenient shopping and dining options, a comfortable work environment and beautiful office facilities.

Check out our jobs website and social media sites:
 OTSI Jobs Site
 LinkedIN
www.osi.ca.gov

Special Requirements

Possession of minimum qualifications will be verified prior to interview and/or appointment. If you are meeting minimum qualifications with education, you must include your unofficial transcripts/diploma for verification. Sealed Official transcripts are required upon appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/11/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Health and Human Services Office of Technology and Solutions Integration
Attn: Human Resources Division: JC 438632
2495 Natomas Park Drive, Suite 530
Sacramento, CA 95833

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Health and Human Services Office of Technology and Solutions Integration
Human Resources Division: JC 438632
2495 Natomas Park Drive, Suite 530
Sacramento, CA 95833
Monday - Friday place in drop-off box in Suite 515
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Other - A Supplemental Questionnaire is required. Please see the Supplemental Questionnaire Instructions below.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

1) Excellent verbal and written communication skills, and ability to facilitate conversations with a diverse group of stakeholders.
2) Lead and manage a complex large-scale statewide IT project using project management best practices, agile and waterfall methodologies.
3) Experience working with Software as a Service (SaaS) applications and Commercial-off-the-Shelf (COTS) solutions.
4) Experience managing and leading a matrix team of state employees from different departments, vendor resources, and other stakeholders.
5) Ability to be flexible and creative in a changing environment with competing priorities.
6) Knowledge of Project Management Institute, Project Management Body of Knowledge (PMI PMBOK), CA Project Management Framework (CA PMF).
7) Knowledge of the federal budget cycle and approval processes, specifically the Advanced Planning Document (APD) process.
8) Experience managing State’s budget cycle and approval process and the relationships and dependencies between budgets/fiscal and project operations, procurements, contracts, and reporting.
9) Experience managing state requirements for information technology, administration, procurement, contracting, policies, and regulations.
10) Experience working with the State’s control agencies and decision-making authorities and processes.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Supplemental Questionnaire

A Supplemental Questionnaire consists of a series of questions and a mechanism for obtaining an applicant’s qualifications and experience in job-related areas. The Supplemental Questionnaire must be titled “Supplemental Questionnaire” at the top of the first page, typed in a minimum of 12-point font, single spaced, on standard sized paper (8.5" X 11"), and no more than 2 page(s) in length. Applications submitted without the required Supplemental Questionnaire will be considered incomplete and will not be considered for this position.


1) Describe your knowledge and experience with an example where your project management skills and technical expertise helped effectively overcome a day-to-day challenge? How did you navigate the complexity, balancing the technical aspects with effective project management to ensure smooth operations and timely deliverables?

2) Describe your experience managing projects during the Maintenance and Operations phase? Please describe a successful improvement initiative you led.

3) Describe your knowledge and experience with an example with the State and federal budget cycles. Include details on processes, timelines, and the relationships and dependencies between budgets/fiscal and project operations, procurements, contracts, reporting, etc. that you have used managing budget and contracts.

4) This project includes five sponsor departments and several control agencies. Describe who were your stakeholders and what steps did you take to develop and maintain collaborative working relationships with a diverse group of project stakeholders in your previous work.

Additional Information

This position is designated as required to file a Statement of Economic Interest (Form 700) under the California Health and Human Services Agency Conflict of Interest Code. The position is responsible for the making, participating in the making, or using his or her official position to influence the making of governmental decisions that may potentially have a material effect on his or her personal financial interests. The appointee is required to complete a Form 700 within 30 days after his or her appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job