Job Posting: Agency Procurement Officer / Assistant Deputy Director, Enterprise Operations Division

California Health and Human Services Office of Technology and Solutions Integration

JC-439577
-
Agency Procurement Officer / Assistant Deputy Director, Enterprise Operations Division
C. E. A.

$11,778.00 - $14,032.00 per Month

Final Filing Date: 9/5/2024

Job Description and Duties

Under the general direction of the California Health and Human Services Agency (CalHHS) Deputy Chief Information Officer and the Office of Technology and Solutions Integration (OTSI) Deputy Director, Enterprise Operations Division (EOD), the CalHHS Agency Procurement Officer (APO) / Assistant Deputy Director, Enterprise Operations is a member of the CalHHS and OTSI executive staff, has a dual role, and is responsible for:
• CalHHS APO: The Agency role entails procurement oversight and advisory by serving as the procurement executive for CalHHS. The APO is responsible for developing and promulgating state-compliant, agency-wide policies related to procurement, contracting and vendor management for contracts related to technology and data solutions. The APO produces procurements that are cost-effective, coordinated, and aligned with CalHHS and the State’s strategic objectives.
• Assistant Deputy Director, EOD: Responsible for the Acquisition and Contracting Services Division (ACSD) within OTSI: The OTSI role providing procurement strategic leadership by providing support to CalHHS and its member departments for high complexity procurements.

    You will find additional information about the job in the Duty Statement.

    Working Conditions

    This position provides telework opportunities, including the ability to work remotely.

    Minimum Requirements

    This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

      Position Details

      Job Code #:
      JC-439577
      Position #(s):
      791-222-7500-001
      Working Title:
      Agency Procurement Officer / Assistant Deputy Director, Enterprise Operations Division
      Classification:
      C. E. A.
      $11,778.00 - $14,032.00 B
      # of Positions:
      1
      Work Location:
      Sacramento County
      Telework:
      Hybrid
      Job Type:
      Career Executive Assignment - Non Tenured, Full Time

      Department Information

      The CalHHS OTSI provides project management, oversight, procurement, and support services for a multi-billion-dollar portfolio of high criticality projects. We are passionate about the people of California who receive vital health and human services by the successful delivery of our large, complex information technology (IT) systems. We are a trusted leader and work toward common goals by sharing knowledge, learning, and building consensus to implement solutions.

      Whether you’re interested in the field of IT or administrative support services, we offer excellent opportunities and a collaborative work environment. So, come build a career at the CalHHS OTSI!

      Headquartered in the Natomas area of Sacramento, we offer free parking, many convenient shopping and dining options, a comfortable work environment and beautiful office facilities.

      Check out our jobs website and social media sites:
      OTSI Jobs Site
      LinkedIN
      www.osi.ca.gov

      Special Requirements

      A CEA Examination is required as part of the application package and will consist of a review of the candidate's Statement of Qualifications (SOQ) that describes their education, training, experience, knowledge, skills, and abilities as they relate to the desirable qualifications listed for this position; and serves as documentation of each candidate's ability to present information clearly and concisely in writing. The SOQ serves as documentation of each candidate's ability to present information clearly and consicely in writing. 

      **Applicants who do not follow the SOQ instructions and/or do not answer the responses as stated in the Examination Information section of this posting will not be considered.**

      Application Instructions

      Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

      Final Filing Date: 9/5/2024

      Who May Apply

      Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

      How To Apply

      Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

      Address for Mailing Application Packages

      You may submit your application and any applicable or required documents to:

      California Health and Human Services Office of Technology and Solutions Integration
      Attn: Human Resources Division: JC 439577
      2495 Natomas Park Drive, Suite 530
      Sacramento, CA 95833

      Address for Drop-Off Application Packages

      You may drop off your application and any applicable or required documents at:

      California Health and Human Services Office of Technology and Solutions Integration
      Human Resources Division: JC 439577
      2495 Natomas Park Drive Suite 515
      Monday-Friday 8a-5p place in drop-off box
      Sacramento, CA 95747
      Monday - Friday
      08:00 AM - 05:00 PM

      Required Application Package Documents

      The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

      • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
      • Resume is required and must be included.
      • Statement of Qualifications -

        A Statement of Qualifications is required. Please see the Statement of Qualifications Instructions below. 

      Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

      Examination Qualification Requirements

      All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

      Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

      General Qualifications

      State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

      Knowledge and Abilities

      Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

      • Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.
      • Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

      These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

      CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

      CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

      CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

      Desirable Qualifications

      In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

      Vision – Understands the context and mission of the Department, both internally and externally. Aware of critical issues and anticipates future needs. Has the ability to organize for success; understands how to facilitate functional needs and structure to achieve strategic plans.

      Leadership – Able to inspire, motivate, and guide staff and subordinate managers toward accomplishment of goals.

      Creativity and Flexibility – Applies new ways of thinking. Has the ability to solve problems, present new ideas, and develop new approaches to achieve the Department’s mission. Capable of adapting quickly to changing needs.

      Credibility, Integrity, and Accountability – Models high standards of honesty, integrity, trust, openness, and respect of individuals. Has the ability to make decisions and be accountable for those decisions. Has the flexibility to balance between literal adherence to rules and the use of policy as a guide. Also has the ability to delegate to subordinate managers and staff, provide guidance, and hold them accountable.

      Communication – Able to interact and communicate effectively with staff, Executive staff, and control agencies. Understands that people process information differently; takes initiative to build and maintain relationships; and seeks and understands cultural differences. Has clear expression of ideas, thoughts, and expectations. Is an active and empathetic listener; effectively communicates management decisions to staff.

      Teamwork and Collaboration – Actively participates to strategically achieve the Department’s mission and goals and encourages diversity of opinions. Enhances their own ability and the ability of others to contribute. Functions effectively in a matrix management approach and collaborates with others to mobilize and manage resources effectively.

      Staff Development – Recognizes that people are the Department’s greatest resource. Can clearly identify and define needs of the Department, attract appropriate candidates, and evaluate and select the most qualified. Takes the time to develop and encourage staff and subordinate managers to achieve their true potential. Encourages staff and managers to develop personally and professionally and to participate in decision making.

      Diversity – It is important that our management team understand and is sensitive to the diversity of the people we serve. The Department’s management team should also reflect diversity.

      Examination Information

      If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

      A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

      The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

      Hiring interviews for the Job may be conducted with the most qualified candidates.

      The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

      Special Testing Arrangements

      If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

      Benefits

      The State of California offers a comprehensive benefits package that includes Health, Vision, Dental, Retirement, and an array of other options. For more information on the benefits offered by the State of California, please click below:

      CalHR Benefits Summary 

      CalHR Salary and Benefits Information

      CalPERS Retirement Information

      CalPERS Employer Contributions

      Contact Information

      The Human Resources Contact is available to answer questions regarding the position or application process.

      Human Resources Contact:
      Celia Ramirez
      (916) 263-1837
      celia.ramirez@osi.ca.gov

      Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

      EEO Contact:
      Nicole Antonopoulos, EEO Officer
      (916) 263-0729
      EEOinfo@osi.ca.gov
      California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

      Statement of Qualifications (SOQ) Instructions

      A Statement of Qualifications (SOQ) is required. Please note that resumes, cover letters, and/or any other documents do not take the place of the SOQ.  Applicants who fail to submit or complete the SOQ as instructed and/or fail to submit all the required documents may be eliminated from the examination process.

      The SOQ serves as documentation of your ability to present information clearly and concisely in writing. In your SOQ, describe your experience, knowledge, and competencies as they relate to each of the items listed below. The SOQ must be no more than three (3) in length, typed, using 12-point Arial font on standard, letter-sized paper with one (1)-inch margins.

      1. The State of California’s procurement process, including, but not limited to the following: the State of California’s Information Technology (IT) procurement process, the State of California’s non-IT procurement process, leading and/or conducting competitive and leveraged procurements, contract management, and vendor management.
      2. Please describe your knowledge and experience with ensuring your team provides excellent customer service, including, but not limited to: ensuring excellent customer service is provided by your team, communicating diplomatically, and building and maintaining positive working relationships with California Health and Human Services, Office of Technology and Solutions Integration, state, federal, private entities, and other partners.  
      3. Please describe your knowledge and experience with identifying, understanding, and managing stakeholder business needs, including identifying issues and their impacts; how to best navigate organizational, political, administrative, and fiscal factors; and identifying, presenting, and implementing solutions.
      4. Personnel supervision/management, including, but not limited to: leadership styles and techniques, organizing and motivating groups, coaching staff, principles and practices of personnel management, managing/developing employee performance, and administrative functions (e.g., budget, planning, etc.).
      5. Project management, including, but not limited to the following: risk assessment, risk mitigation, facilitation, negotiation, promoting collaboration among diverse stakeholders, and managing strategies, tasks, and schedules.

      Additional Information

      This position is designated as required to file a Statement of Economic Interest (Form 700) under the California Health and Human Services Agency Conflict of Interest Code. The position is responsible for the making, participating in the making, or using his or her official position to influence the making of governmental decisions that may potentially have a material effect on his or her personal financial interests. The appointee is required to complete a Form 700 within 30 days after his or her appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

      Equal Opportunity Employer

      The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

      It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

      Application Methods:
      Electronic (Using your CalCareer Account)
      By Mail
      Drop-off