Job Posting: Assistant to Director

Ca Health & Human Services Agency

JC-441001
-
Assistant to Director
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

$5,684.00 - $7,114.00 per Month

Final Filing Date: 7/29/2024

Job Description and Duties

Please Note:  A Statement of Qualifications must be submitted along with your application in order to be considered for this position. Please see "Special Requirements" section for Statement of Qualifications instructions.


Under the general direction of the Executive Director of the Office of Youth and Community Restoration (OYCR), the Associate Governmental Program Analyst (AGPA) provides independent administrative and analytical support to the Office of Youth and Community Restoration at the California Health and Human Services Agency (Agency).


The AGPA will assist the Executive Director and the executive team in executing the duties of the OYCR. The AGPA performs analytical tasks in a variety of administrative support roles and is expected to consistently demonstrate a high degree of initiative; have excellent oral and written communications skills, good judgment and effectiveness in working with or through others; and perform assigned tasks with independence and follow-through. In order to meet deadlines within overlapping timeframes, incumbent must be flexible to changing priorities and be proficient in all Microsoft applications.


The AGPA is expected to engage with the senior leadership from Agency, the departments, offices, other state and local agencies, and stakeholders the OYCR works with Agency and as a result, must demonstrate extreme tact and professionalism to accomplish regular tasks. In addition, this position requires the flexibility to work irregular or extended work hours with short notice, and it may involve occasional travel.


Statewide or regional travel may be required. Telework options may be available.


Telework / Remote Work Information: This position has been designated as eligible for telework. The position may require in-person attendance when requested.

You will find additional information about the job in the Duty Statement.

Working Conditions

This is a remote-centered telework position. A teleworker is considered remote-centered if they work fifty percent (50%) or more of their time from an alternate work location (e.g, employee's home).

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-441001
Position #(s):
799-251-5393-703
Working Title:
Assistant to Director
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$5,684.00 - $7,114.00 A
STAFF SERVICES ANALYST
$3,640.00 - $4,561.00 A
$3,941.00 - $4,933.00 B
$4,726.00 - $5,916.00 C
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

The California Health and Human Services Agency (CalHHS) oversees twelve departments and five offices that provide a range of health care services, social services, mental health services, alcohol and drug services, income assistance, and public health services to Californians from all walks of life. More than 33,000 people work for departments in CHHS at state headquarters in Sacramento, regional offices throughout the state, state institutions and residential facilities serving the mentally ill and people with developmental disabilities.

The state hiring process.  Successful applicants will have passed an examination for this classification or be an existing State Employee with transfer eligibility and will have followed the instructions under the Special Requirements and Required Application Documents section.  Electronic applications are encouraged, and hardcopy applications will be accepted. Hardcopy applications must include the Job Control and Position numbers in the “Explanation” section and be signed and dated.  

Department Website: https://www.chhs.ca.gov

Special Requirements

Statement of Qualifications - Failure to submit Statement of Qualifications (SOQ) or complete questions will be disqualified.


1. Are you able to use the following? And for how many years have you used each of these programs? Outlook, Excel, Power Point, Google, SharePoint.

2. This is fast paced position: describe how you prioritize work load.

3. What is your communication style? What is your preferred way to receive feedback?

4. We have to work with a diverse group of stakeholders, please describe prior work/life experience where you had to work with a diverse group of stakeholders, and how you were able to make sure you responded to them in a manner that inspired positive relationships.

5. If you are unable to make a deadline, how do you go about communicating that to your supervisor?

You are required to complete employment history on the application form (STD 678). You may be disqualified from the recruitment process if the employment history is not complete. Resumes will not take the place of employment history.


If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. If selected, you may be required to provide official transcripts at the time of hire.

Training and Development assignments may be considered based on the availability of eligible candidates and are subject to approval by the Hiring Authority prior to appointment. Training and Development assignments are considered limited term, 12 months, and may be extended up to 24 months or become permanent.

 

Candidates who reside outside of the State of California may be admitted to the job interview, but they must provide proof of residence in California prior to being eligible for appointment.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/29/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Ca Health & Human Services Agency
Attn: Classification & Pay Unit
P. O. Box 944243, MS 8-15-58
Sacramento, CA 94244-2430

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Ca Health & Human Services Agency
Classification & Pay Unit
Department of Social Services
744 P Street, MS 8-15-58
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications -

    (SOQ) Please see the Special Requirements section of this job advertisement for detailed instructions for the Supplemental Questionnaire submission.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:


• Familiarity and/or experience with state or local government operations.

• Familiarity with issues in the juvenile justice system and/or the criminal justice system

• Lived experience within the juvenile care continuum.

• Knowledge of evidence based and promising practices for trauma responsive, culturally respectful, and gender responsive services for youth involved in the justice system.

• Knowledge of innovative community-based solutions and programs for youth involved in the justice system including pre-arrest diversion models in the assigned county and adjacent counties.

• Ability to foster collaboration, mutual respect, and teamwork.

• Ability to communicate orally and in writing in a well-organized, accurate, clear and concise manner.

• Ability to research, develop and evaluate alternatives; analyze data and present ideas and information effectively.

• Detail-oriented with strong analytical skills and effective editing skills; competent with MS Office.

• Ability to maintain poise and good humor while working in a time-sensitive and results-oriented environment.

Benefits

There are many benefits to joining our team!  The State of California has a generous benefits package that includes medical coverage, CalPERS pension upon retirement, two weeks paid vacation per year, two weeks paid sick leave per year, two paid Professional Development Days, one paid Personal Holiday, pre-tax parking fee program.

 

TRANSPORTATION REIMBURSEMENT

  • Public transit (mass transit) passes.
    • 100 percent discount on public transit passes sold by state agencies, up to the monthly exclusion amount provided by the Internal Revenue Service (IRS).
    • 100 percent reimbursement on public transit passes purchased by state employees, up to the monthly exclusion amount provided by the IRS.
  • Vanpool drivers and riders
    • 100 percent reimbursement on the monthly fee, up to the monthly exclusion amount provided by the IRS.

Click here to view all the attractive benefits available to state employees!

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: https://www.chhs.ca.gov
Hiring Unit Contact:
Alani Jackson
(916) 651-0423
Alani.Jackson@chhs.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Office
(916) 657-2326
EEOoffice@dss.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Examination Information

Those interested in obtaining employment with the California Department of Social Services must apply and compete through the State recruitment process.  Applicants who successfully pass the examination will be placed on an eligibility list used to recruit for positions.

To apply for the examination for this position, click on the link below to search for the examination and follow the “How to Apply” instructions in the examination announcement:

CalCareers Exam/Assessment Search

If you already have list eligibility for this classification, you do not need to retake the examination, except when your list eligibility expires. For questions regarding the examination process and/or career opportunities with the California Department of Social Services, please contact the Examination Unit at examinations@dss.ca.gov.

Applicant Survey

Please let us know how you learned about this career opportunity by taking the brief survey that follows:  Recruitment Survey

Do not include any confidential information on any documents (i.e., application, resume, or transcripts) you submit for this job vacancy. Confidential information that should be excluded or removed from these documents include but is not limited to: Social Security Number (SSN), birthday and/or age, photos, student/other ID number, driver’s license number (unless required), basis of eligibility, exam results, LEAP status, and marital status. Confidential information submitted via a CalCareer Account (electronic application) is automatically redacted upon submission.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job