Job Posting: Deputy Executive Officer

State Coastal Conservancy

JC-442129
-
Deputy Executive Officer
C. E. A.

$9,755.00 - $11,807.00 per Month

Final Filing Date: 8/20/2024

Job Description and Duties

“Love the California Coast, the environment, supervising people, and public agency management? This might be the job for you!”

The State Coastal Conservancy is seeking an experienced leader to join our Executive Management team as the Deputy Executive Officer, CEA, range A.

Reporting to and assisting the Executive Officer, the Deputy Executive Officer develops and implements Conservancy grant programs, including the Climate Ready and Wildfire Resilience Programs; develops and tracks the Conservancy’s Strategic Plan; provides management support to large, complex projects; represents the Conservancy to governing boards, control and oversight agencies, elected officials, public agencies, tribes, community groups, and key stakeholders; supervises several staff and provides mentorship to other managers and staff; directs and oversees matters regarding the Conservancy’s budget, funding, incoming grants and other fund sources; develops and implements agency policies; and organizes the executive team and management team of the Conservancy.  

The selected candidate is required to have broad knowledge of various laws, rules, policies, and procedures in management of state agencies; work cooperatively with others; respond to emergency demands on short notice; exercise a high degree of initiative, independence of action and originality; demonstrate tact and a high degree of good independent judgment; communicate effectively; easily adapt to changing priorities; supervise a team of direct reports and indirect staff; be dependable; and have excellent time management skills.

You will find additional information about the job in the Duty Statement.

Working Conditions

  • Position is in a high-rise building (Oakland, CA Headquarters)
  • Work on a computer up to 8 hours per day, Monday through Friday.
  • The Conservancy has a telework policy for Headquarter (HQ) employees, that allows staff to telework up to 3 days per week. A computer for telework use can be provided if needed.
  • A computer for telework use for both HQ and permanently remote staff can be provided if needed.
  • Travel is required throughout California for meetings and site visits, with overnight stays necessary on occasion.
  • Work environment may involve a range of climatic and physical conditions such as exposure to rain, heat, cold, fumes, dust, air contaminants, stinging insects, poison oak, and rattlesnakes.
  • Work environment may involve some exposure to hazards or physical risks, which will require following basic safety precautions.
  • May need to work around water or ambulate on uneven and/or slippery surfaces.
  • May need to stoop, bend, reach, lift, twist, turn, kneel, squat, grasp, or lift-up to 15 pounds.
  • Work activities may require working in confrontational situations with project partners, grantees, or members of the public.
  • Work hours may be varied; may require overtime.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

    Additional Documents

    Position Details

    Job Code #:
    JC-442129
    Position #(s):
    536-100-7500-002
    Working Title:
    Deputy Executive Officer
    Classification:
    C. E. A.
    $9,755.00 - $11,807.00 A
    # of Positions:
    1
    Work Location:
    Alameda County
    Telework:
    Hybrid
    Job Type:
    Career Executive Assignment - Non Tenured, Full Time

    Special Requirements

    A Statement of Qualifications (SOQ) is required.  The examination process for this position consists of a Standard State Application (std. 678), Resume, and a SOQ evaluation.  The SOQ will be used to evaluate how your education & training experience and skills qualify you for the position.  The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing.  

     

    The SOQ must address the following questions: Your name must be at the top of each page.  Be sure to include the questions below with your responses.  Answers are limited to no more than three (3) pages with a minimum 12-point font and at least one-inch margins.  If your responses to the five (5) questions are greater than three (3) pages, only the first three (3) pages will be reviewed.

    1. Describe at least two situations where you served in a leadership role and/or motivated others toward the development and accomplishment of a goal. What was involved, what did you do, and what was the outcome?
    2. Describe your experience working with governing boards, public agency executives, and with elected officials.
    3. Describe your experience with financial management, identifying funding sources, and building and maintaining a healthy budget, within the State of California or in other organizations.
    4. Describe your managerial experience working with staff to promote leadership and accountability, set expectations, develop goals, and encourage professional growth.
    5. Describe how your experience, education, and/or training on supporting diversity, equity, and inclusion in the workplace has prepared you to be an effective and engaging executive in a diverse work environment.


     

    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 8/20/2024

    Who May Apply

    Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    State Coastal Conservancy
    Attn: Human Resources
    1515 Clay Street, Floor 10
    Oakland, CA 94612

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    State Coastal Conservancy
    Human Resources
    1515 Clay Street, Floor 10
    Oakland, CA 94612
    08:00 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is required and must be included.
    • Statement of Qualifications -

      Your Statement of Qualifications (SOQ) is REQUIRED AS PART OF THE EXAMINATION PROCESS and must be submitted to be considered for this position.  Candidates who fail to submit a SOQ will be eliminated from the examination process.  Please read the "Special Requirements" section above for further information.

    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Examination Qualification Requirements

    All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

    Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

    General Qualifications

    State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

    Knowledge and Abilities

    Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

    Applicants must possess the ability to perform high administrative and policy-influencing functions effectively. Such overall ability is demonstrated by the following more specific knowledge and ability requirements:

    (a) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; personnel management techniques; the department's or agency's equal employment opportunity objectives; and a manager's role in the equal employment opportunity program.

    (b) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures, and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislative and Executive Branches; analyze complex problems and recommend effective courses of action; prepare and review reports; and effectively contribute to the department's or agency's equal employment opportunity objectives.

    These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

    CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

    CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

    CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    • Broad administrative or program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies. Demonstrate knowledge of state policies, rules & standards.
    • Ability to gain the confidence and support of all levels of management and provide effective advice or recommendations.
    • Experience in recommending, developing, and implementing policies and procedures, and taking effective action.
    • Experience communicating with executive level, other state department, and Agency.
    • Commitment to actively practicing fair behavior that is free from implicit bias.
    • Experience with an inclusive work environment where diversity of thought is valued and encouraged.
    • Ability to forecast and manage departmental and administrative budgets.
    • Ability to collaborate with others to achieve mutual goals and meet the State Coastal Conservancy and external stakeholder’s strategic goals and objectives.
    • Ability to communicate professionally and effectively both verbally and in writing.
    • Managerial experience that demonstrates the ability to successfully apply organizational leadership, communicate clearly, facilitate decision-making, promote teamwork, and define and achieve success.
    • Experience in setting a culture of learning and growth for all employees, where new challenges are welcomed, and the work product improves from a desire to learn and grow new ideas and new work process to support the State Coastal Conservancy.

    Examination Information

    If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

    A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

    The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

    Hiring interviews for the Job may be conducted with the most qualified candidates.

    The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

    Special Testing Arrangements

    If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

    Benefits

    Benefit information can be found on the CalHR website and the CalPERS website.

    State Coastal Conservancy employees may be eligible for benefits. Health benefits and leave programs are available for most permanent, full-time employees, and some permanent, part-time employees. Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements negotiated between the State of California and employee organizations that define wages, hours, and terms and conditions of employment. https://www.calhr.ca.gov/Pages/CaliforniaState-Civil-Service-Employee-Benefits-Summary.aspx

    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.

    Department Website: https://scc.ca.gov/
    Human Resources Contact:
    Cindy Chen
    (510) 286-0552
    cindy.chen@scc.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    Helen Kang
    (510) 286-4349
    helen.kang@scc.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    ADDITIONAL INFORMATION

     

    • Please do not include any confidential information such as social security number, marital status, ethnicity, age, or disability information on any of the documentation uploaded with your online application.

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail
    Drop-off
    Print Job