Job Posting: Administration and Finance Analyst

Natural Resources Agency

JC-448567
-
Administration and Finance Analyst
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

$5,855.00 - $7,327.00 per Month

Final Filing Date: 1/2/2025

Job Description and Duties

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST – Administration and Finance Analyst / Ocean Protection Council / California Natural Resources Agency  

The reporting location for this position is Sacramento, CA. This position will work under the direction of the Staff Services Manager I (Supervisory).   

The California Ocean Protection Council (OPC) is hiring an Associate Governmental Program Analyst to provide critical support for grant administration, accounting, and other administrative duties, as needed, to support projects that advance ocean and coastal health.  Applicants should have strong attention to detail, high-level proficiency with Microsoft Office Suite (including Word, Excel and Outlook), and experience related to bookkeeping, using state financial systems (including FI$Cal), invoice processing, budgets, or other related work.  The ability to work in a fast-paced environment, maintain a strong attention to detail, and prioritize tasks is a must.

OPC is a Cabinet-level state policy body that works to ensure healthy coastal and ocean ecosystems by advancing innovative, science-based policy and management, making strategic investments, and catalyzing action through partnerships and collaboration.  We prioritize an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination.  


Flexible Work Schedule: This position is considered Remote-Centered, which means incumbent would telework 50% or more of the time within a work month from an alternate work location. The position incumbent can telework with a management approved telework agreement and schedule. OPC staff are required to work from CNRA headquarters located in Sacramento a minimum of two days a week, on Mondays and Tuesdays.  

The incumbent’s work schedule will be Monday to Friday from 8:30 a.m. to 5:00 p.m.

 

Training and Development Assignments may be considered.

 

For further information regarding this position, please contact Kaitlyn Kalua at Kaitlyn.kalua@resources.ca.gov.   

 

This recruitment may be used to fill identical vacancies which may occur within 180 days of the Final Filing Date of this job posting.


CNRA values diverse employees working together, and prioritizes an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. https://resources.ca.gov/

Please Note: Due to postal service delays, electronic submission of application is recommended. 

Note: New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.


You will find additional information about the job in the Duty Statement.

Working Conditions

• This position is eligible for telework, in accordance with CAL FIRE’s telework policy, and will be required to report to the office as needed/required. The successful candidate must reside in California upon appointment.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-448567
Position #(s):
534-001-5393-028
Working Title:
Administration and Finance Analyst
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$5,855.00 - $7,327.00 A
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

The California Natural Resources Agency (CNRA) is a state cabinet-level agency in the government of California. Through its 40 departments, conservancies, boards, commissions, councils, and museums, the California Natural Resources Agency is responsible for protecting historical, natural, and cultural sites, monitoring and controlling state lands and waterways, and regulating fish and game use.

The current Secretary for the California Natural Resources is Wade Crowfoot and he serves as a member of Governor Gavin Newsom’s cabinet. As Secretary, Crowfoot oversees an agency of over 25,000 employees charged with protecting and managing California’s diverse resources.

Mission statement: To restore, protect and manage the state's natural, historical and cultural resources for current and future generations using creative approaches and solutions based on science, collaboration and respect for all the communities and interests involved.

Special Requirements


All job applicants must provide their employment history on the application form (State Application STD 678) rather than attaching a resume to the form, otherwise the application may be considered incomplete.

1. Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

2. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

The minimum qualifications can be found in the Associate Governmental Program Analyst classification specifications.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/2/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Natural Resources Agency
N/A
Attn: Classification and Hiring - Personnel Technician
c/o Department of Forestry and Fire Protection
P.O. Box 944246
Sacramento, CA 94244-2460

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Natural Resources Agency
N/A
Classification and Hiring - Personnel Technician
c/o Department of Forestry and Fire Protection
710 Riverpoint Court. Ste. 250
West Sacramento, CA 95605
08:00 AM - 04:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications - A Statement of Qualifications (SOQ) is REQUIRED and must be submitted with your application to be considered for this position. Failure to include the Statement of Qualifications as required shall result in disqualification from the hiring process. Please see the section labeled "Statement of Qualifications" for further information.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Kaitlyn Kalua
(000) -
Kaitlyn.Kalua@resources.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Reasonable Accommodation Coordinator
(916) 894-9567
Genavina.Mabary@fire.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications

Applicants must include a Statement of Qualifications for this recruitment. You must provide specific information in your response(s) which demonstrates how your knowledge, skills, and training meet the needs of this position.

 

The SOQ must have each response numbered, single-spaced and using 12-point Arial font. You must indicate your Name and Job Control Number at the top of the page.


Please answer the following:

1. Describe your experience (including number of years and examples of tasks) with public grants or contracts administration, bookkeeping, invoice processing, budgets, or other relevant tasks.

2. Describe your experience with financial accounting systems, including any experience with FI$Cal or other public financial accounting systems.

3. Describe your experience working with external facing partners and/or internal colleagues. Provide an example of how you have worked with others to resolve or elevate issues to appropriate management or leadership.

4. Describe your experience working in a fast-paced environment with a heavy workload. How do you prioritize your work to ensure accuracy and timely completion of high-quality tasks?

ADDITIONAL INFORMATION & APPLICATION INSTRUCTIONS

To be considered for the job vacancy you MUST satisfy one of the following requirements:

 

  1. List Eligibility – Successfully complete the civil service exam for the classification of Associate Governmental Program Analyst. Click here for more information on how to apply for the Associate Governmental Program Analyst. NOTE: Please refer to the exam bulletin for the frequency of administration of this exam.

 

  1. Transfer Eligibility – Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications.

 

  1. Reinstatement Eligibility – Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications.

 

In some special circumstances, candidates who meet the Minimum Qualifications for the position, but do not have one of the types of eligibility listed above, may be hired. This is rare, and the preferred method of appointment is through eligibility.


Applications must be postmarked by the United States Postal Service (USPS) or depositing with a parcel delivery or courier service no later than the final filing date specified by the job vacancy announcement, provided that the parcel contains proof of a timely deposit with the parcel delivery or courier service or

- Date stamped at the appropriate office of the appointing power no later than the final filing date specified by the job vacancy announcement

or

- Electronically transmitted no later than 11:59 p.m. Pacific Time on the final filing date specified on the job vacancy announcement.

For the purposes of determining whether an application has been filed within the time as set forth above, any dates printed on mobile barcodes or equivalent mobile print technology shall not be considered postmarks and, as such, are not acceptable proof of the date the application was filed.

A completed State Application (STD. 678), a Resume, and any other relevant documents (e.g. transcript copies, copies of degree(s), cover letter, etc.) should be submitted electronically via your CalCareer Account, by U.S. mail, or by dropping your application package off. Both addresses are listed in this Job Advertisement.

Please reference Job Control 448567 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section on the STD. 678. SROA and surplus candidates should submit a copy of their letter with their application. Please note you can only apply for one Job Control per application submission.  

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job