Job Posting: Bay Area Deputy Program Manager

State Coastal Conservancy

JC-452073
-
Bay Area Deputy Program Manager
CONSERVANCY PROJECT DEVELOPMENT MANAGER

$8,847.00 - $10,992.00 per Month

Final Filing Date: 11/1/2024

Job Description and Duties

“Do you love San Francisco Bay, the environment, and managing people? This might be the job for you!”

Deadline date has been extended to 11/1/24.

The position(s) is/are located in Oakland, CA.

The Conservancy Project Team has a job opening for Conservancy Project Development Manager, with an opportunity to fill an additional opening. This advertisement may be used for additional vacancies that may occur at the State Coastal Conservancy during the life of the certification list. Please note: Two duty statements attached; one specifically focused on San Francisco Bay Restoration Authority.

 

The State Coastal Conservancy (SCC) has a rare opportunity for you to join us in protecting California’s iconic lands and waters, restoring vital habitats, and increasing inclusive and equitable enjoyment of the coast and shoreline. This position will work in the SF Bay Area Region of California, covering Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma counties.  

 

The duties of the Conservancy Project Development Manager (CPDM) may include but will not be limited to:

  • Directly supervise up to four Project Development Analysts
  • Work closely with the Regional Manager to make decisions about staff workloads, training needs, and budgets
  • Take a leading role in training new staff
  • Provide direction and guidance to staff regarding ongoing assignments and daily work activities
  • Review Conservancy Board staff recommendations
  • Ensure Conservancy processes are understood, and deadlines are met
  • Approve grant project scopes, budgets, and invoices
  • Approve travel requests, travel expense claims, and all other forms as needed
  • Conduct annual performance appraisals and complete probationary reports
  • Assist Regional Manager with program direction and funding decisions
  • Participate in the Conservancy Management Team
  • As assigned, take the lead on ensuring agency-wide or program-specific policies and initiatives are met within the workgroup
  • Represent the Conservancy and SF Bay Area Program in public settings, meetings, and with other agencies and organizations
  • Directly manage complex projects in the SF Bay Area region to protect, restore and enhance coastal resources, promote resilience to climate change impacts, and increase opportunities for the public to enjoy the coast; or to further any other purposes consistent with the Conservancy’s enabling legislation
  • Act in the absence of the Regional Manager in other supervisory duties.

You will find additional information about the job in the Duty Statement.

Working Conditions

  • This position will be an in-office/remote-office hybrid, with at least two days in-office required.  A computer for teleworking will be provided.
  • Work hours are Monday through Friday, eight hours per day.  Prolonged periods of sitting (or standing, if preferred) are expected.  Position may require repetitive movements in the performance of daily duties.
  • Indoor work is standard and will require working on a computer for up to eight hours per day.
  • Outdoor work is occasionally necessary. Work environment may involve a range of climatic and physical conditions such as exposure to rain, heat, cold, fumes, dust, air contaminants, stinging insects, poison oak, and rattlesnakes.
  • May require working in occasional confrontational situations with project partners, grantees, or members of the public.
  • Travel to meetings and project sites may be required.  Work may involve dealing with a range of traffic conditions
  • Operating a computer system is essential to perform duties.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-452073
Position #(s):
536-200-4815-XXX
536-200-4815-002
Working Title:
Bay Area Deputy Program Manager
Classification:
CONSERVANCY PROJECT DEVELOPMENT MANAGER
$8,847.00 - $10,992.00
# of Positions:
2
Work Location:
Alameda County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Special Requirements

Important Applications Instructions:

  • If you're new to the state application process, please visit 3 Steps to a State Job.
  • Individuals who are new to state service must have list eligibility in order to gain employment with any state agency. To obtain eligibility for this position, please see the “eligibility examination information” section below for more information.
  • The State application (STD 678) is required, and each section must be filled out completely and thoroughly. The Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Please refer to the resource: Work for California Resource: State Application Checklist
  • A Statement of Qualifications (SOQ) is required and must be included. Please see "Statement of Qualifications (SOQ) and Instructions," section below for more information. 
  • Copy of diploma and/or transcripts (official/unofficial) required.  

Applications received without ALL of these required items listed above will not receive further consideration for this position. 

Additional Information:

  • Please DO NOT include any confidential information such as social security number, marital status, ethnicity, age, or disability information on any of the documentation uploaded with your online application.
  • Priority will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.
  • If the classification you are applying for has an education requirement, transcripts (unofficial or official) or degree will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.
  • If you do not hear from us in 5-9 weeks from the final file date, you may assume another applicant has filled the position. You may also reach out to the HR contact listed above for an application status update.


This Job Posting will be used for this and other permanent and/or limited term vacancies that may occur at the State Coastal Conservancy (SCC) during the life of the certification list.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 11/1/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Coastal Conservancy
Inge Sorensen
Attn: Inge Sorensen
1515 Clay Street, Floor 10
Oakland, CA 94612

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

State Coastal Conservancy
Inge Sorensen
Inge Sorensen
1515 Clay Street, Floor 10
Oakland, CA 94612
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications - A Statement of Qualifications (SOQ) is REQUIRED and must be submitted to be considered for this position. 
    Please read the "STATEMENT OF QUALIFICATIONS" SECTION and three SOQ promptions in this section. A Statement of Qualifications (SOQ) or Supplemental Questionnaire is required to apply and is a way for the hiring manager to learn about the applicants qualificatons and experience in the job-related areas. 
    Work4CA: How to Write a Statement of Qualifications
  • Other -
    Copy of Diploma and or Transcripts (Official or Unofficial) is REQUIRED.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Experienced Project Manager at the Conservancy Project Development Analyst II level or higher.
  • Knowledge of Division 21 of California Public Resources Code, coastal access, restoration, land protection, and land use.
  • Strong organizational skills and ability to effectively track staff workload and regional budgets.
  • Excellent oral communication skills and ability to write accurately and concisely.
  • Ability to maintain good working relationships with staff, partners, and grantees.
  • Strong supervisory and leadership skills to maintain a positive work environment and support staff.
  • Experience working with underserved communities and diverse audiences and responding to concerns and issues through either work or lived experience.
  • Bilingual speaker of a language used by large numbers of people in California.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

State Coastal Conservancy employees may be eligible for benefits. Health benefits and leave programs are available for most permanent, full-time employees, and some permanent, part-time employees. Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements negotiated between the State of California and employee organizations that define wages, hours, and terms and conditions of employment. https://www.calhr.ca.gov/Pages/CaliforniaState-Civil-Service-Employee-Benefits-Summary.aspx

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://scc.ca.gov/
Human Resources Contact:
Cindy Chen
(510) 286-0552
cindy.chen@scc.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Helen Kang
(510) 286-4349
helen.kang@scc.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

ELIGIBILITY EXAM INFORMATION

If you are new to the State Service, you must be added to an employment list to be eligible for hiring. SCC will be appropriating/using the Coastal Program Manager eligibility list for the Conservancy Project Development Manager position. Applicants must meet the minimum qualifications of the Coastal Program Manager and Conservancy Project Development Manager in order to take the exams.
Coastal Program Analyst Series - CalHR
Conservancy Project Development Series - CalHR

See the following link for directions on taking the CalHR eligibility exam and link to the exam: 
  • If you are not currently on the Coastal Program Manager eligibility list, please take the online exam here: https://calcareers.ca.gov/JOBSGEN/0PBJS.PDF
  • NOTE: Please make sure to read the exam bulletin before taking the exams.
  • The eligibility exam is a Training and Experience Evaluation of your knowledge, skills, and abilities. Your answers to the exam questions are not shared with the hiring team. Qualified candidates must be in a reachable rank (ranks 1, 2, or 3) on the employment list for Coastal Program Manager list as well as meet the minimum qualifications of the CPDM classification.
  • Transfer Eligibility – A candidate must have current employment with the State of California in the same classification or in a classification that is comparable in order to transfer to this position. If in a different classification, you must meet the minimum qualifications for this position (see Minimum Qualifications section and associated links above).
  • Reinstatement Eligibility – A candidate is eligible for reinstatement if they have previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).

STATEMENT OF QUALIFICATIONS

Develop a Statement of Qualification (SOQ) to respond to the following. The SOQ must be no more than two pages, with Arial font at least size 10, and at least one-half inch margins. Failure to include an SOQ will disqualify you from consideration. Describe your experience:

  1. Describe your leadership experience and include the following types of examples as much as possible: Taking initiative to address a problem; managing and leading teams of people; and serving as a supervisor.
  1. Describe your experience developing, leading, and implementing natural resource enhancement projects with technical and sensitive policy issues; include discussion of climate change adaptation and integrating public access as applicable.
  1. Describe your experience organizing and facilitating public and stakeholder meetings, explaining project process and benefits, responding to concerns and issues from stakeholders, and gaining consensus.
  1. Describe your experience developing budgets for projects, managing program budgets, and applying for and managing external grants.
  2. Describe your experience applying justice, equity, diversity, and/or inclusion principles on an organization and project level.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job