Job Posting: Event Coordinator

CA Science Center

JC-452267
-
Event Coordinator
EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION

$4,868.00 - $6,093.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

This position is being re-advertised "until filled".
• Applicants who previously applied to JC# 452267 DO NOT NEED to re-apply to this posting. All applications will be reviewed and only the most qualified will be interviewed.

Applications will be reviewed every Friday or until filled.

Exposition Park seeks a dynamic and experienced Event Coordinator who can thrive in a fast-paced and constantly changing environment. Both customer-focused and business-minded, the Event Coordinator serves as the first point of contact for the use of State property for filming, concerts, community gatherings, sporting activities, and parking. The position requires a high-degree of customer service, responsiveness, accuracy, confidentiality, integrity, and independence.

Support Exposition Park’s efforts to welcome millions every year as one of Southern California’s most popular destinations. Recognized for its iconic landmarks, world-class museums, sports, entertainment, science and technology, culture, art and history, Exposition Park is a gem in the heart of Los Angeles. Exposition Park is undergoing an incredible chapter of transformation in its journey toward becoming a premier world destination and host of the LA28 Olympic and Paralympic Games. Join our team to share your passion for the work of Exposition Park and help shape Exposition Park for generations to come.

Join our team to share your passion for the work of Exposition Park and help shape Exposition Park for generations to come.
Please submit your application along with a resume and cover letter outlining your event planning experience. Applications will be reviewed continuously through October 14, 2024, or until filled. No direct calls or emails, besides to HR contacts listed within this advertisement.


You will find additional information about the job in the Duty Statement.

Working Conditions

PLEASE REFER TO DUTY STATEMENT IN THE WORK ENVIRONMENT SECTION.

Weekends are required when an event is permitted by OEPM, rain or shine.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-452267
Position #(s):
314-601-4903-002
Working Title:
Event Coordinator
Classification:
EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION
$4,868.00 - $6,093.00
# of Positions:
1
Work Location:
Los Angeles County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Work Shift:
TBD
Work Week:
Monday - Friday & Weekends

Department Information

The Office of Exposition Park Management (OEPM) is a state department within the California Natural Resources Agency, under the direction of a General Manager, appointed by the Governor. Exposition Park is a 160-acre state property in the heart of Los Angeles, south of downtown. The Park serves millions of visitors annually and is home to a collection of world-class museums, educational and sport facilities, and entertainment venues and open space publicly accessible to over half a million individuals who live within a three-mile radius, and to the millions of residents in the greater Los Angeles area.

The Office of Exposition Park Management's (OEPM) Mission is to provide long-term executive leadership in the development and implementation of park usage policy and day-to-day management, operation, and promotion of Exposition Park for its tenants and the public. In addition to their park-wide supervisory and administrative role, OEPM is supported by three branches: Department of Public Safety; Business and Public Affairs; and Administration and Operations, including fiscal operations.

For more information, visit https://expositionpark.ca.gov/

Special Requirements

The selected candidate will be required to submit to pre-employment hiring clearances which include the following: Department of Justice Livescan fingerprint and medical testing for tuberculosis, within three business days of receipt of a conditional offer of employment.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Temporary Appointments may be considered if conditions warrant. Temporary Appointments may be made to anyone regardless of eligibility. Temporary Appointments may not exceed 9 months and will require eligibility to be obtained through an examination process in order to transition to a permanent appointment.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA Science Center
N/A
Attn: State Human Resources
700 Exposition Park Drive
Los Angeles, CA 90037

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CA Science Center
N/A
State Human Resources
700 Exposition Park Drive
Los Angeles, CA 90037
Loading Dock mail attendant in sealed envelope labeled: CONFIDENTIAL/STATE HR
08:00 AM - 03:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Other - Cover Letter -  Detailing your experience in event planning, including organizing and executing events of various sizes, from small gatherings to large concerts. Highlight your expertise in logistics, scheduling, and any other relevant areas. Please include any knowledge, skills, and abilities you have that align with the desirable qualifications listed in this advertisement.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
• Experience in event planning.
• Knowledge of the physical, organizational, and personnel requirements essential for coordinating major entertainment or commercial events, including event planning, coordination, and project management methods.
• Ability to apply and interpret policies, regulations, and laws effectively.
• Ability to establish and maintain strong relationships with employees and stakeholders.
• Excellent public speaking skills, with the ability to communicate clearly and effectively in front of groups.
• Proficient in presenting ideas and information effectively, both orally and in writing.
• Ability to perform well under pressure and meet tight deadlines.
• Skilled in using tact and good judgment when communicating and collaborating with customers, co-workers, management, and representatives from other government agencies.
• Bilingual Spanish fluency/speaker

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Free parking is available to employees. The building is within close distance to public transportation, including the Metro Expo Line and a variety of restaurants.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Maria Hernandez
(213) 744-7533
HR@californiasciencecenter.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Julia Lugo
(213) 744-7477
jlugo@californiasciencecenter.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

ELIGIBILITY AND ADDITIONAL INFORMATION

To be considered for the job vacancy you MUST satisfy one of the following requirements:
  • List Eligibility – Successfully complete the civil service exam for the classification (see Examination Information section below).
  • Transfer Eligibility – Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).
  • Reinstatement Eligibility – Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).
STATE CLASSIFICATION EXAM INFORMATION:

To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam for Staff Services Analyst. You may apply and take the exam online at CalCareers, copy or click on the following link:   Event Coordinator EX 2249

EDUCATION INFORMATION:

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required prior to appointment.

Foreign Degrees: Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must obtain and submit verification of United States course/degree equivalency by the application deadline. 
Foreign education credential evaluation services can be found at NACES .

* Applications with "SEE RESUME" or "SEE ATTACHED" is not considered. *Faxed or emailed applications are not acceptable.

* MINIMUM QUALIFICATIONS will be verified prior to being scheduled for an interview. Please refer to Minimum Qualifications on the bulletin when applying.

TAU Appointment May Be Considered
What Is A TAU? Temporary Authorization Utilization (TAU): Appointments in a temporary, full-time position that are not hired from a civil service employment list.

When no eligible list exists for the classification of the vacant position, at the time when an employee is needed, this type of TAU appointment is utilized.

Applicants must meet the minimum qualifications for the class. Employees hired in lieu of a permanent are permitted to work up to nine (9) months pending the completion of a new examination for the class.

A TAU in lieu of permanent appointment triggers an examination. The hiring department will host an examination within 2-3 months of the expiration of the appointment. Therefore, the employee should be made aware of this and is encouraged to compete in the examination. The employee must successfully compete in the examination and be reachable in order to continue employment beyond the 9 month limit.

TAU employees are not permanent and do not serve a probationary period.

Additional Application Requirements

Please submit a resume and cover letter detailing your experience in event planning, including organizing and executing events of various sizes, from small gatherings to large concerts. Highlight your expertise in logistics, scheduling, and any other relevant areas. Please include any knowledge, skills, and abilities you have that align with the desirable qualifications listed in this advertisement.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job