Job Posting: ATTENDANCE CLERK

California Civil Rights Department

JC-457395
-
ATTENDANCE CLERK
OFFICE TECHNICIAN (TYPING)

$3,717.00 - $4,654.00 per Month

Final Filing Date: 11/28/2024

Job Description and Duties

Under the direct supervision from the Staff Services Manager I, the Office Technician – Typing (OT) is responsible for providing day-to-day administrative, clerical, and office support related to timekeeping and human resources. The incumbent's role is critical in maintaining the Human Resources Office’s (HRO) confidential HR files, correspondence, and tracking spreadsheets to assist the HRO with workload management.

You will find additional information about the job in the Duty Statement.

Working Conditions

The demands described here are representative of those that must be met by the incumbent to successfully perform the essential functions of the job with or without a reasonable accommodation.

 

• Requires daily use of a personal computer and related software applications at a workstation.

• Requires ability to complete tasks that typically may require making repetitive hand movements in the performance of daily duties, with or without reasonable accommodations and modifications to facilitate such tasks.

• Requires prolonged use of a workstation for 6.5 to 7 hours per day.

• Requires dependability and excellent attendance records.

• Job may require occasional overtime and work after business hours.

    Minimum Requirements

    You will find the Minimum Requirements in the Class Specification.

    Additional Documents

    Position Details

    Job Code #:
    JC-457395
    Position #(s):
    326-314-1139-959
    Working Title:
    ATTENDANCE CLERK
    Classification:
    OFFICE TECHNICIAN (TYPING)
    $3,717.00 - $4,654.00 A
    # of Positions:
    1
    Work Location:
    Sacramento County
    Telework:
    Hybrid
    Job Type:
    12 Month Limited Term - Full Time

    Department Information

    The Civil Rights Department (CRD or Department) is the civil rights enforcement agency for the State of California. CRD's mission is to protect all people in California from employment, housing and public accommodation discrimination, human trafficking, and hate violence.

     

    The CRD is the largest state civil rights enforcement agency in the country. It enforces the California Fair Employment and Housing Act (FEHA), Unruh Civil Rights Act, Disabled Persons Act, Ralph Civil Rights Act, and the California Trafficking Victims Protection Act. The Department has jurisdiction over both private and public entities operating within the State of California, including corporate entities, private sector companies that contract with the State of California, and all State departments and local governments. 

    The CRD receives, investigates conciliates, and initiates individual and systemic discrimination complaints in its five offices throughout California. CRD litigates individual, class, group and systemic cases in all California jurisdictions, including state and federal courts. It leads education and outreach efforts to stakeholders and the public, and has an active regulatory and legislative program.

    Candidates who reside outside of the State of California may be admitted to the job interview. However, upon job offer, candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded.

    Telework Opportunity

    The California Civil Rights Department supports hybrid work schedules, including telework days, for employees who can perform their essential functions remotely, as operationally allowed. Travel expenses from your home to your assigned headquarters location is considered a normal commute and are not reimbursable.

     *This is a limited term position that may be extended and/or become permanent.

    This position will be located in our Sacramento office.
    651 Bannon Street, Sacramento, CA. 95811

    Department Website: https://calcivilrights.ca.gov/

    Special Requirements

    • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

    Please let us know how you heard about our position by taking this brief survey CRD Human Resources Survey (Rev. Oct 2022) (surveymonkey.com)

    We review your job application to determine if you meet the minimum qualifications. Please ensure to provide detailed information in your application.

     

    https://www.calcareers.ca.gov/CalHRPublic/Landing/NewToStateservice.aspx

    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 11/28/2024

    Who May Apply

    Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

    Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.     Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    California Civil Rights Department
    N/A
    Attn: Alyssa Ramos
    651 Bannon Street Suite 200
    Sacramento, CA 95811

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    California Civil Rights Department
    N/A
    651 Bannon Street Suite 200
    Sacramento, CA 95811
    09:00 AM - 04:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is optional. It may be included, but is not required.
    • Statement of Qualifications - A Statement of Qualifications is required.
      Please provide a response to the following prompt. (No more than 1 page)  

      Please describe your clerical experience.
    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:


    • Effective verbal and written communication skills.

    • Good judgment in handling confidential information.

    • Ability to effectively handle stress and work in a fast-paced environment under tight deadlines.

    • Ability to learn quickly and conform to different processes and procedures.

    • Ability to analyze complex situations and problem-solve.

    Benefits

    There are many benefits to joining our team! We offer competitive pay, advancement opportunities, upward mobility, work-life-balance, and for many positions, flexible hours and remote work options. The State of California offers a competitive and comprehensive benefits package, subject to eligibility, such as:

    School Loan forgiveness under the federal Public Service Loan Forgiveness Program

    Contact Information

    The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

    Department Website: https://calcivilrights.ca.gov/
    Human Resources Contact:
    Alyssa Ramos
    (916) 957-0353
    Alyssa.Ramos@calcivilrights.ca.gov
    Hiring Unit Contact:
    Alyssa Ramos
    (916) 957-0353
    Alyssa.Ramos@calcivilrights.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    EEO OFFICER
    (213) 723-6024
    Brenda.Valle-Balderrama@calcivilrights.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Additional Benefits

    General State Employment Benefits and Protections
    For the latest information on the attractive benefits offered by the state of California, explore the     Health Benefits Summary provided by CalHR.

    Click here to view more information about the outstanding benefits offered to State employees.

    For information regarding available employee benefits, please visit the California State Civil Service Employee Benefits Summary page on the California Department of Human Resources’ website at:  https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx

    Additional Application Instructions

    Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

    All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with “see resume” in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted:
    • "To" and "from" dates (month/day/year)
    • Hours worked per week
    • Private sector job titles
    • Supervisor name and phone number
    • Job duties performed
    • State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles).

    Transcripts: 
    If you are meeting minimum qualifications with education, you must include your unofficial transcript for verification. If selected, you may be required to provide transcripts at the time of hire. Foreign transcripts must include official verification of U.S equivalency prior to appointment by an organization found     here. 

    Personally Identifiable Information:
    Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail
    Drop-off
    Print Job