Job Posting: Vendor Performance Analyst

Department of Health Care Services

JC-458503
-
Vendor Performance Analyst
INFORMATION TECHNOLOGY SPECIALIST II

$8,374.00 - $11,220.00 per Month

Final Filing Date: 12/9/2024

Job Description and Duties

Why Join DHCS?

The DHCS Enterprise Strategy and Services Branch has a great opportunity for an experienced IT professional with a broad and varied technology background to proactively and holistically lead and support enterprise architecture activities that guide the development and management of a portfolio of solutions. If you love challenges and want to put your critical thinking, strategic and problem solving skills to work, this could be the opportunity you seek.


About this Role:

Under the general supervision of the section chief, Information Technology Manager I (ITM I), the Vendor Performance Analyst is responsible for overseeing and managing the performance of vendors to ensure they meet or exceed contractual obligations and service level agreements. This role involves developing performance metrics, conducting regular evaluations, and fostering strong relationships with vendors to drive continuous improvement and operational excellence. This position requires extensive knowledge of IT vendor management practices to ensure that vendors are performing as expected, and aligned with DHCS' IT strategy. This role is important in maintaining DHCS' overall performance and efficiency. The duties for this position are focused in the Business Technology Management and Information Technology and Project Management domains.

 

You will find additional information about the job in the Duty Statement.

Working Conditions

This position is currently a hybrid telework position and you will be required to come into the headquarters office twice a week. In-office days will be at the discretion of your manager in accordance with DHCS guidelines. You may also be required to work in the office occasionally and/or travel to support the needs of Enterprise Technology Services and to attend mandatory meetings. The remote status may be subject to change. 

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-458503
Position #(s):
802-383-1414-XXX
Working Title:
Vendor Performance Analyst
Classification:
INFORMATION TECHNOLOGY SPECIALIST II
$8,374.00 - $11,220.00 A
# of Positions:
Multiple
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

DHCS is California’s health care safety net, helping millions of low-income and disabled Californians each and every day.

DHCS' purpose is to provide equitable access to quality health care leading to a healthy California for all.

DHCS is a dynamic organization with ambitious goals and talented, committed employees. We work hard every day to fulfill our vital responsibility to support the delivery of quality health care to Californians. DHCS is committed to addressing disparities within our organization and communities through efforts toward greater diversity, equity, and inclusion. This is accomplished, in part, by a commitment toward employing a diverse workforce that reflects the many communities we serve, and by promoting and enforcing equal employment opportunity.

Take a look at some of DHCS' recent projects and happenings that our Department has accomplished in the DHCS Newsroom.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 12/9/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Health Care Services
Mailing
Attn: Certification Technician JC-458503
M.S. 1300
P.O. Box 997411
Sacramento, CA 95899-7411

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Health Care Services
Drop-Off
Certification Technician JC-458503
1501 Capitol Avenue, Suite 71.1501
Sacramento, CA 95814
Drop-off location is open weekdays; closed on weekends and holidays
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications -
    Your Statement of Qualifications (SOQ) serves as documentation of each candidate’s ability to present information clearly and concisely in writing. We request that you refrain from using Artificial Intelligence assistance while crafting your response. This allows us to evaluate and comprehend your personal writing style, communication skills, and abilities accurately.

    The SOQ must be typed, no more than one page (1) in length and 12 pt. Arial. The SOQ must address the following:

    Can you provide an example of how you’ve developed or refined performance metrics?

    •Discuss any experience you have in creating or improving performance metrics to better evaluate vendor effectiveness.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • The ability to analyze data, identify trends, and derive actionable insights is essential
  • Experience with project management and contract management can help in overseeing vendor performance improvements initiatives and ensuring the project stay on track
  • Understanding best practices in vendor management, including performance metrics, contract management, and risk assessment
  • The ability to address and resolve performance issues or discrepancies with vendors is vital in maintaining effective vendor relationships
  • Effective communication, business acumen, decision making, problem-solving skills, excellent customer services, organizational skills with attention to details
  • Ability to work independently and as part of a team, making sound decisions while in a fast-paced environment with tight deadlines and routine changes in priorities and assignments
  • Ability to develop and foster good working relationships and provide excellent customer service to internal and external stakeholders
  • Ability to develop processes and procedures
  • Experience working with control agencies
  • A strong ability to research, understand, interpret, and articulate applicable laws, rules and regulations. Able to provide clear, concise, and effective written action and documentation to support decisions
  • Experience in managing large IT projects and vendor performance management.

Benefits

DHCS is dedicated to creating an innovative workplace for its team members that is inclusive, diverse, and interactive! Here are a few of the ways we stay engaged with our team:

· Continuous and ongoing training
· Diversity, Equity, and Inclusion program activities
· Employee Assistance Program (EAP)

 Additionally, as a team member of the State of California, you may be eligible for many benefits, such as:

  • Alternative work schedules
  • Flexible work hours
  • Remote work options
  • Medical benefits, including health, dental, and vision insurance
  • Paid holidays: 11 paid State holidays, 1 personal paid holiday, and 2 professional development days.
  • Pension where employees contribute monthly, as does the Department
  • Health insurance in retirement
  • Employee Assistance Program
  • Loan forgiveness under the federal Public Service Loan Forgiveness Program

Full benefits information can be found on CalHR's California State Civil Service Employee Benefits Summary

DHCS 2023-2027 Strategic Plan provides more information about our commitment to serving Californians and organizational excellence.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Marie Seavers
(916) 713-8107
Marie.seavers@dhcs.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 440-7370
civilrights@dhcs.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Completing the application

A completed state application (STD. 678) and any documents list under “Required Application Documents” must be submitted with your application package. Applicants who are relying on additional documentation (e.g. transcripts, copy of degrees, certifications, licenses, etc.) in order to prove that they meet the minimum qualifications listed in the Classification Specification must submit those documents with their application package. Failure to submit these documents may result in your application being disqualified. Applications must include a description of the duties performed for each position held; reference to a resume in place of a description of the duties performed will not be accepted.

Here is the link to the exam bulletin for CLASSIFICATION
Information Technology Specialist II Exam (ca.gov)

If applying electronically, please note that CalCareers no longer allows applicants to withdraw their applications. If you need assistance to withdraw your application, please contact the Recruitment Section at Recruit@dhcs.ca.gov 

For all other questions regarding your CalCareer account, please contact CalHR’s CalCareers Unit at (866) 844-8671 or CalCareer@calhr.ca.gov

Simple Application Steps

If you are interested in this position, complete the following simple steps:

1. Review the education and experience minimum qualifications (MQ’s) of the Information Technology Specialist II.  See the Minimum Requirements section above.

2. Complete the state application by clicking “Apply Now” above. See below for detailed application instructions.

3. Submit your application package with all required documents - see the "Required Application Package Documents" section below.

4. Once you have applied, take the Information Technology Specialist Examination.

Testing and Exam Information

*IMPORTANT**

Candidates must ensure they have the experience and/or education for the minimum qualifications (MQ) prior to taking the exam for this classification.  Please ensure you met and exceeded the required time when using experience to meet the MQs.  For example, one year of experience would be January 1, 2023 through January 1, 2024.  Taking the exam prior to January 1, 2024, would result in you not meeting the MQs. You may not round up your time and should not take the exam prior to meeting the full required experience. Taking an exam prematurely will make you ineligible. You may be subject to a penalty period that could be up to one year.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job