Job Posting: Budget and Administration Analyst

Public Utilities Commission

JC-461207
-
Budget and Administration Analyst
STAFF SERVICES ANALYST

$3,749.00 - $6,093.00 per Month

Final Filing Date: 1/5/2025

Job Description and Duties

Individuals interested in applying for this vacancy must have eligibility.  If you are new to state service or need to gain eligibility to this classification, please Click here to open the examination bulletin and follow the instructions on “How to apply”.   

The examination is a separate process from applying for this vacancy.  Please be sure to follow all instructions for each process.

Virtual interviews via web portals or phone may be offered as deemed appropriate and feasible by the hiring manager – standard in-person interviews will still be offered if conditions permit. 

Under supervision of the Staff Services Manager I (Supervisor), the Staff Services Analyst (SSA) will be responsible for implementation of various tasks related to administrative, budgetary, contractual and Energy Division recruitment support under the Budget and Administration section, including gathering and analyzing data and materials to assist in planning and implementation of travel and training activities, assisting in submitting and processing staff travel and training reimbursement claims, analyzing accounting and financial reports, assisting with organizing and conducting in-house workshop and training events. This position works with various levels of staff and management to assist with procurement and recruitment operations, and perform analysis of the contract documents, as well as assist in coordination with the internal and external stakeholders, staff in all divisions, and vendors/supplies. Responsibilities require independent research, analysis, and the use of independent judgment to interpret and apply statutes, regulations and policies and procedures. The incumbent will consider diversity, equity, and inclusion in policy analysis, stakeholder engagement, and internal processes.

Please note, your STD 678 (application form) will be used to determine your qualifications in order to meet the minimum qualification requirements for the advertised classification(s). Please clearly describe all of your experience related to public utilities and/or transportation in the areas of economics, finance, or policy in the job description field(s) of your STD 678 form, along with the years and months of service. Failure to do so may result in not qualifying for the minimum qualifications for the advertised classification(s).

CLICK HERE to share with the California Public Utilities Commission how you first learned about this position, this will assist us in our recruitment efforts.

You will find additional information about the job in the Duty Statement.

Working Conditions

Please note that this position requires an in-office presence of at least three (3) days per week.

This position requires travel.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-461207
Position #(s):
680-321-5157-003
Working Title:
Budget and Administration Analyst
Classification:
STAFF SERVICES ANALYST
$3,749.00 - $4,698.00 A
$4,059.00 - $5,081.00 B
$4,868.00 - $6,093.00 C
# of Positions:
1
Work Location:
San Francisco County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

Energy Division/ Climate Initiatives, Renewables, and Administration Branch/ Budget and Administration:

Please visit Energy Division's recruitment page located here: Energy-Division-Recruiting for further job opportunities.

We are committed to building a diverse and inclusive team and strongly encourage applications from individuals of all backgrounds, identities, and abilities to join our team.

Department Website: http://www.cpuc.ca.gov

Special Requirements

Prepare and submit a response for each question below. The SOQ should provide specific details and examples that clearly demonstrate how your training, experience, and education qualifies you for the position. Refer to the job description and duties, and duty statement to prepare your response. Applicants who do not submit a completed SOQ and writing that exceeds the page limit will not be considered or scored. All information in the SOQ is subject to verification. The SOQ must be no smaller than 11-point Arial font, single-spaced, and no more than two pages.

Please write your SOQ to address the following three questions:

  1. Describe your experience working in budgets, contracts, administration, accounting and/or personnel areas. Please provide examples.
  2. Describe your experience assisting with travel and training planning and organization, and coordination with internal and external stakeholders. Please provide examples.
  3. Describe your problem-solving ability and research skills. Please provide examples.

The SOQ should provide specific details and examples that clearly demonstrate your qualifications. SOQs will be evaluated based on the content and writing ability, using standardized rating criteria. Competitive applicants will be invited to attend an interview. Applicants who do not submit a completed SOQ will not be considered.

For assistance in completing the SOQ, you may want to consider watching the following video: Basics of Writing a Strong Statement of Qualifications.

It is strongly encouraged to apply through your CalCareer Account at www.jobs.ca.gov

Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.  An official transcript will be required prior to appointment. 

Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of United States course/degree equivalency by the application deadline.
Foreign education credential evaluation services can be found at https://www.naces.org

Employment information on the STD 678 state application MUST be complete with dates, duties and responsibilities, and contact names and phone numbers of supervisors.  Resumes, or referring to resumes, will not be accepted in place of the completed STD 678.  Applicants who fail to submit a completed STD 678 will not be considered. 

Only the most qualified candidates will be invited to an interview.

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/5/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Public Utilities Commission
N/A
Attn: Human Resources Division
505 Van Ness Ave, Room 3008
San Francisco, CA 94102

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Public Utilities Commission
N/A
Human Resources Division
505 Van Ness Ave, Room 3008
San Francisco, CA 94102
Monday to Friday Except Holidays.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications - A Statement of Qualifications (SOQ) is required. Please see “Special Requirements” for instructions.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Knowledge and experience with MS Excel, Word, PowerPoint, Outlook, Accounting systems.
  • Ability to manage multiple priorities and work well under pressure to meet the deadlines.
  • Attention to details and ability to achieve accuracy and thoroughness when accomplishing tasks.
  • Experience with performing independent research and providing recommendations.
  • Punctual, motivated with excellent organizational skills.
  • Ability to work independently, as well as in a team environment.
  • Excellent analytical skills.
  • Excellent writing and verbal skills.
  • Excellent time-management skills.

Benefits

Benefits Summary

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: http://www.cpuc.ca.gov
Hiring Unit Contact:
Medea Tsitskishvili
(916) 210-1821
Medea.Tsitskishvili@cpuc.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Main Line
(415) 703-5331
EEOConcerns@cpuc.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job