Job Posting: Executive Assistant

Department of Finance

JC-476884
-
Executive Assistant
EXECUTIVE ASSISTANT

$4,732.00 - $5,924.00 per Month

Final Filing Date: 5/27/2025

Job Description and Duties

Under the direction of the CEA Level C, Program Budget Manager (PBM) and the Staff Services Manager II (SSM II), the Executive Assistant acts as administrative assistant and secretary to the PBM.  The Executive Assistant relieves the PBM of a variety of administrative and office details; provides staff assistance on confidential and sensitive departmental issues; is responsible for office management and provides secretarial assistance to the professional staff under the PBM's unit and performs other related duties as required. 

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-476884
Position #(s):
300-000-1728-XXX
Working Title:
Executive Assistant
Classification:
EXECUTIVE ASSISTANT
$4,732.00 - $5,924.00 L
OFFICE TECHNICIAN (TYPING)
$3,830.00 - $4,792.00 L
# of Positions:
Multiple
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

Are you looking for a position in a fast-paced, prestigious organization with great potential for personal development and career advancement? Would you find working with the top management in State Government and with the State Legislature exciting and rewarding? If so, the Department of Finance offers a broad range of professional career paths in such areas as budgeting, accounting and auditing, information technology, economic and population research, and general administration.

Look no further, apply today!
Department Website: http://www.dof.ca.gov

Special Requirements

Both levels are considered. The complexity of the duties will be modified to be consistent with the classification of the candidate hired.

Finance operates under a hybrid telework model, which requires employees to work in the office (report to headquarters) for a minimum of two days during the workweek. The hybrid policy is subject to change, and additional in-office days may be required at management's discretion.

As of July 1, 2025, Finance employees will be required to work in the office a minimum of 4 days a week. The hybrid policy is subject to change, and additional in-office days may be required at management's discretion.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/27/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Finance
DOF Human Resources Office
Attn: Erika Gonzalez
915 L Street, Suite 1235
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Finance
DOF Human Resources Office
Erika Gonzalez
915 L Street, Suite 1235
Sacramento, CA 95814
Human Resources Office is closed from 12:00pm-1:00pm (PST) daily.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications - The SOQ is a narrative discussion that identifies how education, training, experience, and/or skills correlate to the identified desirable qualifications and qualify you for this position. Please include specific examples and limit your SOQ to one page in length with a font size no smaller than 11 pt. Resume and/or Cover Letter do not take the place of the SOQ.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Service-oriented with strong interpersonal skills, including the ability to gain confidence and cooperation of others in order to establish and maintain good working relationships.
  • Proven time management, including the demonstrated ability to plan, organize, and prioritize a sensitive/complex workload.
  • Ability to work with strict deadlines, under pressure, and easily adapt to changing priorities.
  • Dependability, flexibility, reliability, patience, poise, and tact.
  • Ability to communicate effectively in order to exchange information and/or provide direction to staff and others.
  • Good independent judgment, initiative, and creativity.
  • Ability to coordinate work with others.
  • Expertise with Microsoft Office Suite.
  • Willingness to work overtime on short notice on occasions.

Benefits

For general information related to benefits with the State of California, please click here: State Employees - CalHR Benefits Website.

Finance employees are excluded from collective bargaining and are eligible to receive the following enhanced benefits:

  • Enhanced medical, dental, and disability benefits
  • Employer paid Life Insurance
  • Additional hour of Vacation/Annual Leave
  • Excluded employees are not subject to State Disability Insurance payroll withholding

For more details about employee benefits, visit the Department of Finance’s website here.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.dof.ca.gov
Human Resources Contact:
Erika Gonzalez
(916) 323-4071
Erika.Gonzalez@dof.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Kelly Teeple
(916) 445-3368
Kelly.Teeple@dof.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications

The SOQ is a narrative discussion that identifies how education, training, experience, and/or skills correlate to the identified desirable qualifications and qualify you for this position. Please include specific examples and limit your SOQ to one page in length with a font size no smaller than 11 pt. Resume and/or Cover Letter do not take the place of the SOQ.

Examination Information

To establish eligibility for the Executive Assistant classification, you must take and pass the online Executive Assistant exam and meet the minimum qualifications for the Executive Assistant classification. 

To establish eligibility for the Office Technician (Typing) classification, you must take and pass the online Office Technician (Typing) exam and meet the minimum qualifications for the Office Technician (Typing) classification.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job