Job Posting: Administrative Specialist JO#6463

Judicial Council of California

JC-483928
-
Administrative Specialist JO#6463
ADMINISTRATIVE SPECIALIST

$5,450.00 - $7,629.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 7/24/2025

Job Description and Duties

RESPONSIBILITIES

  • Upload budget requests into the state’s FI$Cal Hyperion budgeting system.
  • Run and review reports of data entered into the Hyperion budget system for validation of the upload data after each adjustment is entered.
  • Run and consolidate Hyperion, Peoplesoft, and other reports to merge and create one report for validation across all systems.
  • Create and maintain a log of budget requests.
  • Review all purchase orders in the PeopleSoft system to identify capital outlay and support requisitions and run budget check on all requisitions.
  • Assist with tracking, coordination, and logging of requests for legislative bill fiscal impact analysis.
  • Assist with preparation and make recommendations for continuous improvement of the legislative bill analysis process.
  • Prepare, maintain and distribute BCP/COBCP binders, legislative binders, and tracking documents.
  • Administer and maintain electronic and paper filing system for the Governor’s Budget drills, BCPs, capital outlay project requests and COBCPs.
  • Maintain unit calendar and schedule meetings as needed for management.
  • Maintain and update Budget Services internal SharePoint site for announcements, budget services forms/templates and other pertinent Budget Services information.
  • Maintain and monitor shared Budget Services email inbox.

Working Conditions

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. The Sacramento office is located minutes from downtown, just north of Discovery Park.

 

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s Sacramento office at least two days per week, based on their office leader’s direction, and reside in the area surrounding this location.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

Additional Documents

Position Details

Job Code #:
JC-483928
Position #(s):
156-100-3013-XXX
Working Title:
Administrative Specialist JO#6463
Classification:
ADMINISTRATIVE SPECIALIST
$5,450.00 - $7,629.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

OVERVIEW

The Judicial Council of California is accepting applications for the position of Administrative Specialist in the State Budget unit of the Budget Services Sacramento office.  

 

The Administrative Specialist provides essential administrative support to the State Budget unit staff to ensure timely submission of budget documents necessary to the budget development process. This support includes entering budget details into the state’s FI$Cal Hyperion budget system, running reports, and ensuring those entries are accurate, preparing other state operations and capital outlay reports, assisting with processing requisitions, and preparing binders for the Executive Office and office leaders. This position provides other essential support to the unit so that analysts can perform analytical tasks, and the supervisor can perform staff supervision and higher-level managerial tasks.

 

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

 

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

Department Website: http://www.courts.ca.gov/careers

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/24/2025

Who May Apply

This is a non-testing Classification, therefore, anyone meeting the Minimum Qualifications listed on the Classification Specification may apply for this position. Individuals in specific programs, such as the Welfare to Work Program, are encouraged to apply and will be given priority according to the applicable Laws and Rules. Please note on your application your current participation in these programs.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Judicial Council of California
Primary Cert Contact
Attn: Please Apply in the Benefits section below
455 Golden Gate Avenue
San Francisco, CA 94102-3688

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.

 

OR

 

Associate’s degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.

 

OR

 

One year as an Administrative Assistant with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California Superior Court or California state-level government entity.

 

OTHER

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

Benefits

HOW TO APPLY

To ensure consideration of your application for the earliest round of interviews, please apply by July 24, 2025. This position requires the submission of our official application, a resume and a response to the supplemental question.

 

To complete the online application, please visit https://www.courts.ca.gov/careers.htm and search for JO# 6463.

 

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.

 

PAYMENT & BENEFITS

$5,450 - $7,629 per month

 

Some highlights of our benefits package include:

  • Health/Dental/Vision benefits program
  • 14 paid holidays per calendar year
  • Choice of Annual Leave or Sick/Vacation Leave
  • 1 personal holiday per year
  • Up to $130 per month reimbursement for qualifying commuting costs
  • CalPERS Retirement Plan
  • 401(k) and 457 deferred compensation plans
  • Employee Assistance Program
  • Basic Life and AD&D Insurance
  • FlexElect Program
  • Pretax Parking
  • Long Term Disability Program (employee paid/optional)
  • Group Legal Plan (employee paid/optional)

The Judicial Council of California Is an Equal Opportunity Employer.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Alexis Ortiz
(415) 865-4565
Alexis.Ortiz@jud.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Sandra Grace
(415) 865-8944
Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Supplemental Questions

Supplemental Questions for Administrative Specialist (JO# 6463)

 

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of one page.


  1. Please explain why you are interested in this position.


Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
By Mail
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