Job Posting: EXECUTIVE ASSISTANT

CA Environmental Protection Agency

JC-485585
-
EXECUTIVE ASSISTANT
EXECUTIVE ASSISTANT

$4,595.00 - $5,750.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 8/12/2025

Job Description and Duties

Under the direction of the Deputy Secretary, the Executive Assistant (EA) provides administrative and clerical support duties with occasional research duties for the team and, as needed, the Office of the Secretary. This position performs a variety of administrative tasks, including answering telephones, creating and maintaining computer and paper records, preparing and tracking correspondence, scheduling meetings and travel, organizing and maintaining calendars for executive staff, and compiling and preparing background information on sensitive and complex environmental issues. This position may also perform occasional research tasks involving information gathering from a variety of sources. The EA must act independently as well as work harmoniously with others in a team setting.

You will find additional information about the job in the Duty Statement.

Working Conditions

This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the CalEPA's current telework policy. While the CalEPA may support telework, some in-person attendance is also required.

The positions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the position’s designated headquarters location at their own expense, as indicated on their duty statement. 

  • Position located in a high-rise building
  • Requires being in a stationary position, consistent with office work, for extended periods.
  • Standard office environment (for example, artificial lighting, controlled temperature, etc.)
  • Daily use of a personal computer, office equipment, and/or telephone.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-485585
Position #(s):
812-010-1728-005
812-010-1728-004
Working Title:
EXECUTIVE ASSISTANT
Classification:
EXECUTIVE ASSISTANT
$4,595.00 - $5,750.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
Multiple
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.; for more information about E-Verify, please go to www.dhs.gov/e-verify

CARB values diversity at all levels of the organization and is committed to fostering an environment where employees from various backgrounds, cultures, and personal experiences are welcomed and can thrive. CARB believes the diversity of our employees collectively makes up one of the world’s most respected environmental organizations. CARB offers various modern interview options, including remote phone and video interviews.  Join CARB and help us improve the lives of all Californians.

Department Website: http://www.arb.ca.gov

Special Requirements

Applicants must include a Statement of Qualifications (SOQ) for this recruitment. The SOQ is a narrative discussion prepared by the applicant describing how their skills, knowledge, abilities, education, training, and experience qualify them for the position. The SOQ documents each candidate’s ability to present information clearly and concisely in writing. Candidates whose applications do not include the required SOQ will not be considered for this position. Cover letters and resumes do not take the place of the SOQ.

  • Require Name on SOQ
  • Require Job Control Number on SOQ
  • Maximum number of pages: 2

Applicants must submit a Statement of Qualifications (SOQ). Resumes, cover letters, and other materials will not be considered as responses to the SOQ. Applications received without an SOQ or submitted with an SOQ that does not follow directions will not be considered.

The SOQ shall not exceed two (2) pages. The SOQ must be single spaced, with 12-pt Arial font and have one-inch margins. The SOQ must contain a header listing your name and Job Control number listed according to the job advertisement. The SOQ must answer the following question:

  • Describe how your education, training, experience, and skills meet the minimum and desirable qualifications and enable you to perform the duties listed in the Duty Statement.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 8/12/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Air Resources Board
Lisa Webb
Attn: Classification and Certification Unit
1001 I Street, 5th Floor
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

State Air Resources Board
Lisa Webb
Classification and Certification Unit
1001 I Street, 5th Floor
Sacramento, CA 95814
Please drop-off applications with Security Guard located at the front entrance.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications -

    Statement of Qualifications (SOQ) - Please see the Special Requirements section of this job advertisement for detailed instructions for the SOQ submission.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

  • Three to five years’ experience supporting an executive or senior leadership team
  • Exceptional writing, editing, and proofreading skills
  • Excellent organization and time-management skills
  • Demonstrated ability to multitask and pay attention to details
  • Experience handling highly sensitive and confidential information
  • Excellent computer skills, including Microsoft 365 products and Microsoft Teams
  • Demonstrated resourcefulness and creative problem-solving skills
  • Excellent attendance and punctuality

      Benefits

      Benefit information can be found on the CalHR website and the CalPERS website.
      • Gym
      • Daycare facility (third-party)
      • Convenient to public transportation 
      • Nearby (third-party) parking 

      Contact Information

      The Hiring Unit Contact is available to answer questions regarding the position or application process.

      Department Website: http://www.arb.ca.gov
      Hiring Unit Contact:
      Michelle Sinclair
      (916) 445-2006
      michelle.sinclair@calepa.ca.gov

      Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

      EEO Contact:
      Payam Ahmadi
      (000) -
      EEOP@arb.ca.gov
      California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

      Experience and Education

      For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted.

      If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.  Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency.

      Foreign education credential evaluation services can be found at https://www.naces.org

      Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position.

      Address for Mailing or Drop-Off Application Packages

      NOTE: Applicants must not include Social Security Numbers, LEAP status information or paperwork, Equal Employment Opportunity information, exam result notices or scores, or medical or criminal history information on any document within their application package.

      You may submit your application and any applicable or required documents to the following:

      California Environmental Protection Agency/State Air Resources Board
      Attn: Human Resources Branch/ Classification & Certification unit, JC#485585
      1001 I Street, 5th Floor/P.O. Box 2815
      Sacramento, CA 95814

      Drop-off applications must be received, and date stamped by 5:00 PM on the final filing date. The drop-off location is non-operational on weekends and holidays. 

      After dropping off the application, please email lisa.webb@arb.ca.gov and mention the JC number in the subject line. Your email will serve as a time stamp that a document was dropped off before the final filing date. 

      Equal Opportunity Employer

      The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

      It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

      Application Methods:
      Electronic (Using your CalCareer Account)
      By Mail
      Drop-off
      Print Job