Job Posting: Division Chief, Operations and Grant Program Support Division

Ca Health & Human Services Agency

JC-487390
-
Division Chief, Operations and Grant Program Support Division
C. E. A.

$10,349.00 - $12,526.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 8/20/2025

Job Description and Duties

Under the direction of the Deputy Director, the Division Chief of Operations and Grant Program Support Division (OGPSD) in the Office of Youth and Community Restoration (OYCR) is responsible for overall policy development and management of OYCR's administrative operations including state and federal juvenile justice grant administration, and serves as the principal advisor on complex issues across the following program areas:  Business Services/Contract Management, Human Resources, Workforce Development, State and Federal Policy/Legislation, OYCR driven Committees, Commissions, and Stakeholder Engagement.  Additionally, the Division Chief serves as the executive liaison for and with the Federal Government and leads, plans, directs and coordinates the day-to-day administration of OYCR's grant programs, totaling over $12 million in federal grant awards annually as the Designated State Agency for Title II federal funds as well as $100 million in state contracts and grants.

You will find additional information about the job in the Duty Statement.

Working Conditions

This position is eligible for hybrid work in accordance with the Governor’s Executive Order N-22-25 and at the sole discretion of the California Health and Human Services Agency under California Government Code Section 14200. All telework schedules are subject to change and may be re-evaluated at any time.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

Additional Documents

Position Details

Job Code #:
JC-487390
Position #(s):
799-251-7500-003
Working Title:
Division Chief, Operations and Grant Program Support Division
Classification:
C. E. A.
$10,349.00 - $12,526.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Career Executive Assignment - Non Tenured, Full Time

Department Information

The California Health and Human Services Agency (CalHHS) oversees twelve departments and five offices that provide a range of health care services, social services, mental health services, alcohol and drug services, income assistance, and public health services to Californians from all walks of life. More than 34,000 people work for departments in CalHHS at state headquarters in Sacramento, regional offices throughout the state, state institutions and residential facilities serving the mentally ill and people with developmental disabilities. CalHHS is fully committed to the vision that "All Californians, especially those most at risk or in need, have the opportunity to enjoy a high quality of life as measured by the sound physical, mental and financial health of children, adolescents and adults; strong and well-functioning families; safe and sustainable communities; and dignity for all."

Department Website: https://www.chhs.ca.gov

Special Requirements

The Statement of Qualifications (SOQ) is a narrative of how your education, training, experience, and skills meet the Desirable Qualifications and qualify you for the position.

The SOQ must be typed, no more than three (3) pages in length, with standard one-inch margins, and have a font size of 12-point Arial.

Please respond to the following:

1.  Please provide specific examples and timelines of your experience administering or supporting state and/or federal grant programs including what your role was, the fiscal impact(s), and any identified risks associated with the grant(s) that were resolved as a result of your involvement or oversight.

2.  Describe in detail, your knowledge and experience with contract administration, and what you have done or implemented as part of your oversight of contract and procurement teams, and ensuring contracts operate within approved budget allocations, including timely approval of invoices.

3.  Please explain your knowledge and experience related to California’s public policy process, including moving legislative analyses to organizational leadership, interpreting and applying state and federal statutes and regulations, navigating California’s budget process to request/receive resources to maintain the sustainability of your organization– provide specific examples detailing your role and work performed.
  

4.  Describe your public speaking experience and the audiences you have presented to – specifically include your experience presenting or linking to youth justice policy and reform in California or other states.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 8/20/2025

Who May Apply

Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Ca Health & Human Services Agency
Mail option
Attn: Carla Cueva, CEA/Exempt Unit
P. O. Box 944243, MS 8-15-58
Sacramento, CA 94244-2430

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Ca Health & Human Services Agency
Drop off option
Attn: Carla Cueva, CEA/Exempt Unit
Department of Social Services
744 P Street, MS 8-15-58
Sacramento, CA 95814
May be non-operational on weekends and holidays.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications -

    A Statement of Qualifications (SOQ) is required and must be included. Please see the Special Requirements section for instructions. Applicants who do not submit a SOQ or follow the instructions will be eliminated from the examination process.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Examination Qualification Requirements

All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

General Qualifications

State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Knowledge and Abilities

Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

  • Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.
  • Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

  • Experience managing or supporting state or federal grants or programs, including knowledge of state and federal grant administration, compliance monitoring, evaluation, and reporting processes.
  • Exceptional experience with contract administration, management of contractors, and negotiating contract terms and conditions with contractors.
  • Exceptional communication skills – orally and written – that demonstrates ability to deliver well-organized, accurate, clear and concise communication with all levels of management and employees, external groups, and local governments
  • Demonstrated engagement experience in the state legislative and budget process, as well as overall program administration.
  • Familiarity and/or experience with the youth justice reform, reimagine justice and/or restorative justice movement work in California.
  • Lived experience within the youth justice and/or child welfare systems.
  • Lived experience as a formerly incarcerated person or from a family with system involvement.
  • Familiarity and/or experience with community-based organizations.
  • Familiarity and/or experience with workforce development at state and local levels.
  • Highly skilled in using Microsoft products such as Excel, PowerPoint, Outlook, Teams, SharePoint, Word, Project, etc.
  • Ability to establish individual and team priorities, organize division workload, multi-task, work well under pressure, and exercise initiative and flexibility.
  • Ability to be self-motivated and motivate a team, foster collaboration, and mutual respect as well as work independently and be detail and solution oriented.
  • Ability to make independent, sound, and ethical decisions regarding highly sensitive matters and maintain confidentiality.
  • Demonstrated experience analyzing complex issues and recommending effective courses of action utilizing critical and creative thinking.  
  • Excellent attendance, punctuality, and dependability.

Examination Information

The examination will consist of a State of Qualifications screening process. A departmental evaluation panel will review and score the Statement of Qualifications based on the Desirable Qualifications for the position, and the competitive nature of each candidate's relevant knowledge, skills, and experience.

If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

Hiring interviews for the Job may be conducted with the most qualified candidates.

The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

Special Testing Arrangements

If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://www.chhs.ca.gov
Human Resources Contact:
Carla Cueva
(916) 539-6604
Carla.Cueva@dss.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Office
(916) 657-2326
EEOoffice@dss.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job