Job Posting: Transactions Specialist - Hybrid

California Department of Aging

JC-503871
-
Transactions Specialist - Hybrid
PERSONNEL SPECIALIST

$4,030.00 - $6,682.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 1/23/2026

Job Description and Duties

The Position is headquartered in Sacramento.

Effective July 1, 2025, The California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3 percent reduction in pay in exchange for 5 hours PLP 2025 leave credits, monthly. The salary range(s) included in the job advertisement do not reflect the 3 percent reduction in pay.


Under the close supervision of the Personnel Supervisor II within the Human Resources Bureau, the incumbent is responsible for independently performing the full range of personnel and payroll transactions for the California Department of Aging (CDA). The incumbent processes employee benefits, conducts new hire onboarding, and prepares salary determinations and Requests for Personnel Action for all appointment types. The incumbent also researches and resolves issues related to pay, leave, and benefits; reconciles and audits personnel and payroll documents for accuracy and compliance; and maintains Official Personnel Files in accordance with state and departmental requirements, and processes time sheets. Incumbent must  be able to manage and prioritize their work to meet deadlines and maintain confidentiality and ensure compliance with applicable privacy and employment laws when handling all employee information.

To be considered for this position you must provide a completed application and Statement of Qualifications (SOQ). (If applicable)

 

New to state candidates will be hired into the minimum salary of the classification or minimum of the alternate salary range when applicable. Placement to alternate range may be based on education or experience identified in your state application.
 

Please ensure your application is complete with detailed job descriptions/tasks performed, employment beginning and ending date information, and hours worked per week. If you are using education to meet one of the patterns of the minimum qualifications, please upload a copy of your degree or transcripts with your application package. (To be placed under duties in future job ads)

This position is designated under the Conflict of Interest Code. The position is responsible for making or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete Form 700 within 30 days of appointment and once per year. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

You will find additional information about the job in the Duty Statement.

Working Conditions

This position is hybrid and eligible for telework up to three days a week, in accordance with the Statewide Telework Policy, and will be required to report to the office as needed/required. The successful candidate must reside in California upon appointment.

The physical work location of the position is designated at the department's headquarters location, a three-story building and standard office modular workspace located in Natomas. The duties of the position require sitting for long periods of time while using a personal computer, reviewing documents, and attending meetings whether they are digital (i.e., Zoom, WebEx, MS Teams, etc.) or in person

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-503871
Position #(s):
797-650-1303-002
Working Title:
Transactions Specialist - Hybrid
Classification:
PERSONNEL SPECIALIST
$4,030.00 - $6,682.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

The California Department of Aging (CDA) administers programs that serve older adults, adults with disabilities, family caregivers, and residents in long-term care facilities throughout the State. The Department administers funds allocated under the federal Older Americans Act, the Older Californians Act, and through the Medi-Cal program.

 

Recognizing that California’s over-65 population is projected to grow to 8.6 million by 2030, Governor Gavin Newsom issued Executive Order N-14-19 calling for the creation of a Master Plan for Aging to be developed by December - 2020. The Master Plan will serve as a blueprint that can be used by state government, local communities, private organizations and philanthropy to build environments that promote healthy aging. CDA will play an integral part in the development and implementation of the Master Plan.

 

To learn more about CDA, visit:

https://www.aging.ca.gov/


To learn more about the Master Plan for Aging activities and status, visit:

https://www.engageca.org/

To learn more about the Master Plan and the Governor's Executive Order, visit:

https://www.chhs.ca.gov/home/master-plan-for-aging/

Special Requirements

Do NOT include ANY confidential information to your application on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, Limited Examination and Appointment Program (LEAP) status, medical information, marital status, and age. Confidential information on the first page of the applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file and appeal with the State Personnel Board.

If you are using education to meet the minimum qualifications, please include a copy of your unofficial transcripts for verification. Foreign transcripts must be accompanied by an academic credential evaluation. Below is the link to a list of approved agencies. 

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/23/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Department of Aging
Mail In Address
Attn: Human Resources Bureau JC- 503871
2880 Gateway Oaks Drive, Suite 330
Sacramento, CA 95833

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Department of Aging
Mail In Address
Human Resources Bureau JC- 503871
2880 Gateway Oaks Drive, Suite 330
Sacramento, CA 95833
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications -

    A Statement of Qualification is REQUIRED and must be submitted with your Employment Application (STD. 678).  Applications received without an appropriate Statement of Qualifications based on the instructions below will be rejected for being incomplete and will not be considered.  Resumes, cover letters, and other documents will not be considered as a response to the Statement of Qualifications.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Experience with working with various control agencies
  • Experience processing payroll
  • Experience problem solving
  • Clear communicator
  • Identifying resources
  • Organizing and prioritizing work
  • Experience with salary determinations and math computations
  • Experience auditing various payroll documents
  • Experience processing timesheets

Benefits

There are many benefits to joining our team! The State of California has a generous benefits package that includes medical coverage, CalPERS pension upon retirement, two weeks paid vacation per year, two weeks paid sick leave per year, two paid Professional Development Days, one paid Personal Holiday, pre-tax parking fee program and monthly transportation voucher.

In addition to competitive public employee wages and a comprehensive benefits package, our employees enjoy meaningful and interesting work that supports access to programs and services that serve older adults, adults with disabilities, family caregivers, and residents in long-term care facilities throughout California.

 

To learn more about benefits for State employees, visit the Benefit Summary page on the CalHR website.


CDA is located close to downtown and is easily accessible from various main thoroughfares (i.e. Interstate-5 and Inerstate-80). Employee’s enjoy a great team environment with amenities including: FREE PARKING, and close to various dining and shopping choices in the Natomas area.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Human Resources Branch
(916) 419-7525
Careers@aging.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 898-9480
eeo@aging.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Exam Information:

The Statement of Qualifications’ (SOQ) purpose is to introduce questions that require a narrative response on how an applicant'seducation, experience, knowledge, skills, and abilities meet the qualifications for the position. The SOQ serves as a documentation of eachcandidate's ability to present information clearly and concisely in writing.

For assistance in completing the SOQ, you may wish to watch the following video: Basics of Writing a Strong Statement of Qualifications.

PLEASE NOTE: Resumes, letters, and other materials will not be evaluated or considered as responses to the Statement of Qualifications.

DISCLAIMER:Applicants who fail to submit a SOQ as required may be screened out from the selection process.

INSTRUCTIONS:

A statement of qualifications (SOQ) is required and applications received without one will not be considered. SOQ's should be no more than two pages, arial 12 font, and indicate the question, followed by a complete response.

1. Please tell us your experience processing and resolving complex payroll issues.
2. Please share how you management multiple assignments with competing deadlines.
3. Please tell us the how you ensure accurate, timely, and compliant processing of employee benefits.

Exam Information

Establish Eligibility: Current state employees with a status as a Personnel Specialist or lateral transfers in an equivalent class, former State employees who can reinstate into this class or persons who are reachable on a current employment list for this classification are eligible to apply.


*IMPORTANT*


If you have not yet completed the first criteria of establishing List Eligibility, please see the following link(s) for directions in taking the CalHR exam before applying for the position:

Click here to open the link to the Personnel Specialist Exam


(NOTE: If you are taking an online exam for the first time, print your score after you have completed the exam; scores are not updated in your CalCareer account immediately.)


Applicants not familiar with the State of California exam process, may wish to review  3 Steps to a State Job.

Additionally, applicants may consider:

Reviewing the Personnel Specialist Class Specifications ;

Reviewing the Personnel Specialist Exam Bulletin;

Previewing the Personnel Specialist Exam Information

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job