Job Posting: Manager of Archival Operations

Secretary of State

JC-507800
-
Manager of Archival Operations
SUPERVISOR II

$7,872.00 - $9,781.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 2/26/2026

Job Description and Duties

Are you an innovative and engaging leader who would like to utilize technology and partnerships to expand access to California’s history and archives to the world? Are you experienced at managing multiple large-scale projects or archival programs? If so, our Supervisor II, Manager of Archival Operations, position is for you!

Created by California’s first law, the California State Archives has collected, preserved, and provided access to the State’s permanent governmental records collections and other materials since 1850. The State Archives’ collections include more than 300 million documents and appeal to a wide variety of researchers whose interests range from legislative intent and public policy to genealogy and railroad history in California. The position is in downtown Sacramento, near Light Rail, K Street Mall, and other amenities.

The Secretary of State’s Archives Division (California State Archives) is looking for a Manager of Archival Operations (Supervisor II) to lead our Archival Operations Section, which includes the Collections Management Unit and the Records Management and Appraisal Unit. This position directly oversees Collections Management Unit staff and the Records Management Manager (Supervisor I). This position performs high-level administrative work and reports to the Assistant Division Chief (Manager II). The Manager of Archival Operations ensures program accountability, develops policies and procedures, and directs initiatives to accession, process, and preserve historical records in the State Archives’ collections. The Manager of Archival Operations supervises a team of highly dedicated and trained archivists and technical staff and works in a secure environment.

As the Manager of Archival Operations, you will also be responsible for:
  • Supervising, directing, mentoring, coaching, and evaluating the performance of staff
  • Planning, organizing, directing, implementing and evaluating all activities of the Collections Management Unit
  • Overseeing the growth and long-term care of the State Archives’ collections
  • Developing program guidelines and best practices for collections management
  • Creating strategic plans for the integration of streamlined procedures and new technology
  • Directing staff on large-scale research projects regarding collecting, preserving, and providing access to government physical and digital records to set Division policy
  • Directing imaging staff on large-scale digitization projects, including metadata entry and file arrangement
  • Supervising the development of MOUs with other agencies to transfer historic records to the State Archives
  • Monitoring digital imaging efforts for quality control, timeline, and customer service issues
  • Supervising the drafting of loan agreements and acquisitions documents
  • Preparing and reviewing unit reports and statistics
  • Establishing and maintaining contacts with the Legislature, Governor’s Office, and other external organizations
  • Making presentations to external partners and stakeholders
  • Collaborating on historical records identification with our Records Management and Appraisal Unit
  • Attending professional conferences on behalf of the agency
Supplemental Questionnaire: Applicants must submit a Supplemental Questionnaire responding to the questions listed below, it should be no more than two (2) pages typed, using business professional font, font size and formatting. Responses do not need to include the question but must be numbered in the same order. Applications that do not follow the directions as identified above, provide incomplete responses, or do not submit a Supplemental Questionnaire will not be considered.

Applicants must answer the following questions:
  1. Describe your areas of expertise, distinguishing qualifications, and experience in an archival or special collections leadership role that show how you meet the desirable qualifications of this position.
  2. Describe a situation in which you took a lead role to streamline or automate a process or procedure.
  3. Describe your role and experience with managing, preserving, and maintaining electronic records and/or other items of historical significance.
  4. Share your knowledge and experience supervising, coaching, mentoring, and directing other employees or teams in an archive or special collections institution.







You will find additional information about the job in the Duty Statement.

Working Conditions

Positions provide telework opportunities based upon the agency’s telework policy and business needs. Working hours are Monday- Friday from 8:00am-5:00pm.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-507800
Position #(s):
785-301-4801-002
Working Title:
Manager of Archival Operations
Classification:
SUPERVISOR II
$7,872.00 - $9,781.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

The Office of the Secretary of State (SOS) consists of nearly 750 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.

Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.

For more information about the SOS, please visit sos.ca.gov.

Special Requirements

Examination Information: Candidates new to state service or those seeking a promotional opportunity must take the online examination to establish eligibility. The examination can be found at the following link: Exam Bulletin - Supervisor II

 

There is also a Limited Examination & Appointment Program (LEAP) exam available for this classification. Information on the LEAP certification process is available on the Department of Rehabilitation LEAP Certification website.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/26/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Secretary of State
Attn: Paul Parham
1500 11th St - 4th Floor - Suite 475
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Secretary of State
1500 11th St - 4th Floor - Suite 475
Sacramento, CA 95814
Drop off applications in the 1st floor Lobby Rotunda in the secured bin marked Human Resources.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Supplemental Application - Please submit your responses to the supplemental questions as indicated in the Supplemental Questionaire section above.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Innovative leader with a demonstrated ability to lead and supervise a team, build strong working relationships, and foster a positive work environment in an archive or special collection institution
  • Strong archives, historical repository, library, and/or museum background
  • Extensive experience with providing access to born-digital and digitized records
  • Experience leading a collections management, accessioning, processing, or preservation program
  • Knowledge of best practices and standards for the digitization of historic materials
  • Extensive experience handling and securing confidential materials and information
  • Understanding of the techniques and workflows for managing and preserving electronic records including the use of technology
  • Basic experience with records management and identifying historical documentation on a retention schedule
  • Curatorial experience, including the selection, handling, and preservation of artifacts
  • Knowledge of the California State Archives, state government history, the state budgetary process, the state legislative process, state personnel practices, and trends in public administration
  • Demonstrated skills in change management, effective communication, and conflict resolution
  • Ability to consult with and advise higher level managers on a variety of topics
  • Ability to work independently and manage multiple priorities
  • Project management experience
  • Budget and vendor management experience
  • Master’s degree in library and information science, history or public history
  • Working knowledge of Microsoft products (Word, Excel, PowerPoint, Office 365, Teams)

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Paul Parham
(916) 653-6974
pparham@sos.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Sarah Bielski
(916) 653-6974
sbielski@sos.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job