Job Posting: Information Technology Specialist II - Project Manager

Secretary of State

JC-512492
-
Information Technology Specialist II - Project Manager
INFORMATION TECHNOLOGY SPECIALIST II

$8,625.00 - $11,557.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 5/1/2026

Job Description and Duties

The Secretary of State’s Project Management Office (PMO) is recruiting a permanent, full-time Information Technology Specialist II. Under general direction of the Enterprise Project Support Manager (Information Technology Manager I), the incumbent will function in the areas of Budget/Procurement/Contract/Change Management and Scope/Schedule/Resource Loading for new projects.

Initially, the incumbent will be assigned full-time as the Project Manager for the Notary Automation Project 2.0 (NAP 2.0), a medium criticality project under the California Department of Technology (CDT) Project Approval Lifecycle (PAL) process. The Secretary of State (SOS) currently utilizes a legacy Notary Public System to store and maintain notary public commission data and public officials’ signatures used to process apostille requests. NAP 2.0 will replace this legacy system with modern technology that will streamline business processes and offer more efficient online services to notaries and the public.

The Information Technology Specialist II will manage or oversee all phases of the project management and system development life cycles to ensure efficient and effective delivery of unique information technology (IT) products and services, including:

• Develop and/or update project plans for IT projects including information such as project objectives, technologies, system information specifications, schedules, funding, and staffing.
• Manage projects to ensure adherence to budget, schedule, and scope.
• Manage internal and external project stakeholder communication, including creating and presenting status reports as needed for executive and project team members.
• Perform risk assessments to develop response strategies in order to control or reduce risk.
• Determine the resources (time, money, equipment, staffing, etc.) required to complete the project.
• Develop implementation plans that take into consideration analyses such as cost-benefit or return on investment.
• Manage or oversee all aspects of IT projects applying industry standards, principles, guidelines, methods, techniques and using planning, monitoring and controlling principles and tools to deliver an IT product, program solution, service, or system.
• Produce budgetary reports required by the California Department of Technology, Department of Finance, Department of General Services, and other agencies.
• Manage contracts for IT consultant services.
• Prepare Scope of Work (SOW) documentation for contracts to procure IT consultant services.
• Monitor, maintain, and develop processes utilizing software applications (e.g., SharePoint, Visio, MS Project, etc.) that support a cohesive Project Management Information System (PMIS) that streamlines IT Project Management for SOS.

Desirable Qualifications: The most qualified candidates will have the following:
• Ability to make decisions to resolve the most complex project issues.
• Strong conflict resolution and negotiation skills with the ability to manage competing stakeholder demands while maintaining positive working relationships.
• Excellent communication, writing, and analytical skills.
• Experience developing and managing project scope, schedule, and resources.
• Experience managing project budget.
• Experience managing contracts and procurements.
• Experience performing change management.
• Experience working in highly complex environments that have competing priorities and demands.
• Experience using software applications that facilitate project management processes.
• Experience with California Department of Technology (CDT) Project Approval Lifecycle (PAL) process.
• Possession of Project Management Professional (PMP) certification.

Statement of Qualifications: Applicants must submit a Statement of Qualification detailing how he/she meets the desirable qualifications listed above. The Statement of Qualifications must be no more than two (2) pages typed, using business professional font, font size, and formatting. Applications submitted without a Statement of Qualification will not be considered. Resumes are required and will not be accepted in lieu of a Statement of Qualification.

You will find additional information about the job in the Duty Statement.

Working Conditions

This job advertisement indicates whether this position is eligible for telework. All employees who telework are required to be California residents, in accordance with Government Code 14200, and may be required to report to the Secretary of State’s Headquarters (Sacramento), when needed, and on short notice. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-512492
Position #(s):
785-256-1414-004
Working Title:
Information Technology Specialist II - Project Manager
Classification:
INFORMATION TECHNOLOGY SPECIALIST II
$8,625.00 - $11,557.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Sacramento County
Telework:
Telework
Job Type:
Permanent, Full Time

Department Information

The Office of the Secretary of State (SOS) consists of nearly 750 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.

Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.

For more information about the SOS, please visit sos.ca.gov.

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The salary range(s) included in this job advertisement do not reflect the temporary salary reduction.

Special Requirements

Background Check: This position will perform Project Management work related to Notary Automation Project 2.0 (NAP 2.0) will require a background check due to access to sensitive data on Notaries Public and applicants, including Criminal Offender Record Information (CORI). The employee in the position will review and test functionality of the application that specialized Notary staff use to assess a candidate's appropriateness to become a Notary Public, including review of personal data and criminal records. The employee will troubleshoot and monitor secure data exchanges with partners such as Department of Justice (DOJ), requiring them to review, transfer or backup sensitive data.

Authorization to Conduct background checks for this position falls Under (PC 11105.001.) filed with the Secretary of State on September 17, 2025, Permissive Authority. It complies with SAM 5305.4, SAM 5365 and SIMM 5305-A. The process stated in Government Code section 12952 will be followed prior to denial of hiring for a position based on background check results.

 

Education: When using education to meet minimum qualifications, education must include the specified information technology or closely related course work. Please include all the required documents necessary to verify that you meet the minimum qualifications for this classification (i.e., degree, transcript, license, and certificate). If your degree is not in one of the specified degrees as stated in the Class Specifications, please provide a copy of your most recent unofficial transcripts to be evaluated for comparability. If you fail to provide the required documentation, your application package will be marked as incomplete and will not be considered for an interview. Candidate may be required to provide transcripts prior to hire.

Examination Information: Candidates new to state service or those seeking a promotional opportunity must take the online examination to establish eligibility. The examination can be found at the following link: CalCareers_ITS II Examination . There is also a Limited Examination & Appointment Program (LEAP) exam available for this classification. Information on the LEAP certification process is available on the Department of Rehabilitation LEAP Certification website.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/1/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Secretary of State
Attn: Natalie Venegas
1500 11th St - 4th Floor - Suite 475
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Secretary of State
Natalie Venegas
1500 11th St - 4th Floor - Suite 475
Sacramento, CA 95814
Please drop off applications at the first floor lobby rotunda in bin marked HR.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Supplemental Application - Please provide your response to the statement of qualifications as directed above.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Natalie Venegas
(916) 653-6974
Nvenegas@sos.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Sarah Bielski
(916) 653-6974
sbielski@sos.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job