Job Posting: CEA Level A, Assistant Deputy Director, Vital Records and Statistics Division

Department of Public Health

JC-514530
-
CEA Level A, Assistant Deputy Director, Vital Records and Statistics Division
C. E. A.

$10,349.00 - $12,526.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 4/28/2026

Job Description and Duties

Applicants applying for this job control, are applying for the exam and job vacancy simultaneously.

This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by managing the day-to-day operations of the Vital Records and Statistics Division (VRSD) which encompasses the Vital Records Registration Branch, the Vital Records Issuance Branch, the Research and Analytics Branch, and the Operations Branch. The Assistant Deputy Director (ADD) serves as the primary advisor to the Deputy Director on issues facing VRSD and its programs. The ADD also plans, implements, coordinates, evaluates, and manages the programs under VRSD. The ADD serves as an integral component in the formulation of policy to align with the mission of the Department. The ADD, when designated, serves as a backup to the Deputy Director when conducting business with the Legislature, other state departments, and private partners on VRSD issues involving vital records and vital statistics as they relate to VRSD.

 

The incumbent works under the general direction of the Deputy Director of VRSD.


You will find additional information about the job in the Duty Statement.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

Additional Documents

Position Details

Job Code #:
JC-514530
Position #(s):
580-201-7500-002
Working Title:
CEA Level A, Assistant Deputy Director, Vital Records and Statistics Division
Classification:
C. E. A.
$10,349.00 - $12,526.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Career Executive Assignment - Non Tenured, Full Time

Department Information

At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.

Would you like to work for an energetic, high-performing organization? If so, we invite you to come join us at CDPH. The Vital Records and Statistics Division (VRSD) is responsible for department-wide initiatives to improve the effectiveness of our work through better health information systems, increased application of epidemiologic methods of analysis, strong liaisons with public health organizations and schools of public health, and effective partnerships with local health agencies and professionals. VRSD houses the Office of Vital Records, responsible for registering all California vital events and providing birth, death, and marriage records to the public. In addition, VRSD is involved in many cross-cutting and innovative data projects including the statewide Open Data Portal and Health Information Exchange.

 


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Department Website: https://www.cdph.ca.gov

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 4/28/2026

Who May Apply

Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Public Health
Exam Mailing
Attn: Examination Services
P.O. Box 997378
MS 1700-1702
Sacramento, CA 95899-7378

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Public Health
Exam Drop Off
Examination Services
1615 Capitol Avenue Suite 73.430
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications - Is a narrative discussion regarding how the applicant's education, training, experience and skills meet the minimum qualifications for this position. In addition, the Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Cover letter and resume do not take the place of the SOQ. Please see instructions below
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Examination Qualification Requirements

All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

Minimum Qualifications

CEA examinations are open to all applicants who possess the knowledge, skills and abilities, and any other requirements as described in the examination bulletin. Eligibility to take a CEA examination does not require current permanent status in civil service.

General Qualifications

State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Knowledge and Abilities

Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

  • Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.
  • Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

  • Extensive knowledge of California government operations.
  • Demonstrated ability to conduct or coordinate evaluations of program efforts to assess cost benefits of various strategies to improve program performance and customer service.
  • Demonstrated experience in leading multi-disciplinary staff.
  • Demonstrated experience in the development and implementation of statewide public health policies and programs.
  • Demonstrated ability to work collaboratively with all levels of leadership.
  • Demonstrated ability to advise, consult, and work cooperatively with departmental staff, as well as legislators, federal government, and other public and private agencies.
  • Demonstrated ability to communicate effectively.

Examination Information

  • The responses to the required Statment of Qualifications (SOQ) should not exceed five (5) pages.
  • Responses must be typed and limited to one (1) question per page.
  • Text size shall be no smaller than 12 point font.
  • The SOQ is required in order to be considered for this CEA position.
Please answer each question below separately and indicate the corresponding question number for each response.

  1. How have you demonstrated flexibility, sound judgment, and responsiveness to emerging needs in leadership roles? Provide examples of developing and maintaining effective relationships with peers, community partners, federal, state, and local officials, and subject matter experts.
  2. Provide examples of your contributions to an organization's strategic direction through programmatic, policy, and funding advice. Describe your experience in strategic planning processes and collaborating with executive team members to ensure consistency and impact.
  3. Describe your leadership experience, interpersonal skills, and demonstrated ability, using specific examples, to effectively lead, direct, and motivate team members at all levels of an organization to achieve a common goal.
  4. Describe a large project you managed where you analyzed and developed complex project plans and budgets to ensure the project was completed on time and within available resources.
  5. Describe your experience with continuous quality improvement and provide examples of how you have engaged leadership and staff at all levels in that process.

If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

Hiring interviews for the Job may be conducted with the most qualified candidates.

The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

Special Testing Arrangements

If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://www.cdph.ca.gov
Human Resources Contact:
Angie Medina
(279) 217-0699
angie.medina@cdph.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Office
(916) 445-0938
CivilRights@Cdph.CA.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job