Job Posting: BTBL Circulation Office Assistant

CA State Library

JC-515817
-
BTBL Circulation Office Assistant
OFFICE ASSISTANT (GENERAL)

$3,167.00 - $4,487.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 5/7/2026

Job Description and Duties

Are you interested in supporting services for readers with disabilities in Northern California? Under the general supervision of the Library Technical Assistant I (Supervisory) the incumbent processes large volumes of mail daily, answers routine questions on the reception phone, and checks in and out digital talking book machines. This listing will be used to fill multiple positions. The positions are located at 900 N Street in downtown Sacramento near bus and light rail stops. Any active state employee who uses public transit passes to commute and whose salary is paid directly by the State of California is eligible to participate in the Mass Transit Commute Program.

Effective July 1, 2025, the Personal Leave Program 2025 (PLP 2025) was implemented in response to the status of the State budget. PLP 2025 requires that each full-time employee receive a 3% reduction in pay in exchange for five (5) hours of PLP 2025 leave credits monthly through June 2027. Salaries do not reflect the recent changes.


You will find additional information about the job in the Duty Statement.

Working Conditions

This position is headquartered in the City of Sacramento, however the position is a hybrid schedule,one day remote and four days in-office. Subject to change based on executive orders from the governor and workflow demands.  

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-515817
Position #(s):
175-102-1441-004
175-102-1441-002
Working Title:
BTBL Circulation Office Assistant
Classification:
OFFICE ASSISTANT (GENERAL)
$3,167.00 - $4,487.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
Multiple
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

The mission of the California State Library is to empower the people of the nation's most diverse and populous state by: 

Providing credible information services to all Californians, especially those in state government and the Legislature, libraries, academia, and persons with disabilities; Leading and establishing partnerships with California libraries through funding, program development, and support; Preserving and providing access to California’s unique history to enrich the lives of current and future generations. 

 

The California State Library serves the people of California in several ways and is made up of the Administrative Services Bureau, the California Research Bureau, State Library Services, the Information Technology Bureau and Library Development Services.

 

These bureaus ensure that the California State Library is the central reference and research library for state government and the Legislature and provides non-partisan research to the Legislature and the Governor.  The California State Library collects, preserves, generates and disseminates information ranging from California's priceless historical items to today's online texts, and it advises, consults with, and provides technical assistance to California's public libraries, all while directing state and federal funds to support local public libraries and statewide library programs, and services.

 

The State Library is home to public reading rooms including Information Services, Government Publications, the Law Library, the Braille and Talking Book Library, and the California History Room. It also plays host to Night at the State Library, annual community events like Juneteenth, the Archives Crawl, Museum Day and exhibits you won’t find anywhere else! 

The Braille and Talking Book Library (BTBL) is a free service which cooperates with the Library of Congress, National Library Service for the Blind and Physically Handicapped (NLS) to serve residents of Northern California who are unable to read conventional print due to a visual, physical, or organic reading disability (such as dyslexia). Talking (audio) and braille books and magazines, downloadable books and magazines via desktop or mobile app, descriptive videos, and audio playback equipment are available for loan to eligible patrons. The BTBL collection of recreational fiction and nonfiction materials reflects a public library’s collection intended for Northern Californians with print disabilities. In addition to circulating braille and audio items via mail and online, BTBL provides reader advisors and reference services.


Department Website: http://www.library.ca.gov

Special Requirements

To be considered for this Office Assistant  job opportunity, applicants must be either reachable on an employment eligibility list, have transfer eligibility, or have reinstatement eligibility. 

To take the exam and gain employment list eligibility, please click the link below to access the exam bulletin. Please read the bulletin carefully:

https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2008

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/7/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA State Library
Postal
Attn: Recruitment
P.O. Box 942837
Sacramento, CA 94237

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CA State Library
Drop Off
Recruitment
Human Resources Services Office
900 N Street, First Floor Drop Box
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications - One page resume, one page Statement of Qualifications. The SOQ should be typed in 12 point single spaced Calibri, and submitted as a Word document. In the SOQ answer all of the following completely and label with their corresponding numbers. 1. Please provide a specific example of a time you had to troubleshoot technology issues. What did you do? How did you resolve the situation? You may answer with any form of technology. 2. How would you encourage safety and prevent injuries to yourself and others in a warehouse setting? 3. Describe a time when you had to do a repetitive task for an extended period. How did you ensure your accuracy?
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Experience in a mail room or warehouse setting
Customer service skills over the phone
Familiarity with integrated library systems (ILS) preferably KLAS (Keystone Library Automation System)

Benefits

There are many benefits to joining our team!  The State of California has a generous benefits package that includes medical coverage, CalPERS pension upon retirement, two weeks paid vacation per year, two weeks paid sick leave per year, two paid Professional Development Days, one paid Personal Holiday, pre-tax parking fee program and monthly transportation voucher.  Click here to view all the attractive benefits available to state employees!

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: http://www.library.ca.gov
Hiring Unit Contact:
Human Resources
(916) 654-0202
csljobs@library.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Alicia Sabado
(916) 603-7193
alicia.sabado@library.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

Applications will be screened and only the most qualified applicants who meet the requirements of the job and this posting will be selected for interviews. 

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State Application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of the applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Application (std. 678). For exam use only. 

Applicants must submit a completed State Application (STD 678) clearly indicating the position you are applying for.  Possession of Minimum Qualifications (MQs) will be verified prior to interview and/or appointment.

The standard State application is available on the California Department of Human Resources’ web site at https://jobs.ca.gov/pdf/std678.pdf.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job