Job Posting: Legal Secretary

Department of Industrial Relations

JC-528621
-
Legal Secretary
LEGAL SECRETARY

$4,371.00 - $5,748.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 9/4/2026

Job Description and Duties

***Please fill out the application in its entirety with detailed job description/tasks performed, employment beginning and ending date information, and hours worked per week. Also provide a current phone number and email address on the application.***

 

Come to a place that values integrity, professional development, and a team atmosphere. Cal/OSHA’s Legal Unit is looking for talented, independent, and creative individuals to serve as a Legal Secretary in either our Oakland or San Francisco office.

 

Under the general supervision of the Legal Support Supervisor I, the Legal Secretary will effectively work for two to four attorneys and will perform the following duties for the Division of Occupational Safety and Health (Division or DOSH or Cal/OSHA) Legal Unit attorneys and/or Bureau of Investigations (BOI) special investigators in all fora including administrative, state and federal trial courts and state and federal courts of appeal at all levels.

 

The Legal Secretary assists Legal Unit and BOI staff in a variety of substantive areas, including, but not limited to, proceedings before the Occupational Safety and Health Appeals Board (OSHAB), matters before the Occupational Safety and Health Standards Board and the Office of Administrative Law, proceedings in state and federal court at all levels as well as any other litigation that may arise involving the Division, and any internal Division, Departmental, or Agency matters.

*Will also consider Senior Legal Typist

 

***There is one (1) position that may be filled in either Oakland or San Francisco. If you are interested in more than one location, please apply to each specific job control in CalCareers.***

 

To be considered for this Legal Secretary job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:

 

Legal Secretary:

https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1834

 

Shall Consider:

 

Senior Legal Typist:

https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1833

You will find additional information about the job in the Duty Statement.

Working Conditions

This job is located at:
Division of Occupational Safety and HealthLegal/Bureau of Investigations –San Francisco Office.

455 Golden Gate Avenue, Room 9516, San Francisco, CA 94102.

 

***If you are interested in more than one location, please submit an application for each specific job control.***

 

This is a full-time position headquartered in our legal San Francisco office. The office is in a high rise building with both artificial and natural lighting. In addition, the incumbent works in a typical office setting with an interior workstation in a smoke-free environment. While performing assigned duties, the Legal Secretary may be required to walk for extended periods of time to assist team members and professional staff. The incumbent may also be required to work extensively on computers, scanners, copiers, telephones, faxes, and/or shredders as necessary for processing work, drafting email communication, and other purposes. The incumbent must have the ability to move and transport up to 20 pounds. The incumbent should also be able and willing to telework. This position may also require in-state travel locally in Northern California for meetings and training and as determined according to the needs of DOSH.

 

Per executive order N-22-25 signed by Governor Newsom, staff are expected to return to office four days per week starting July 1, 2026.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-528621
Position #(s):
400-436-1282-XXX
Working Title:
Legal Secretary
Classification:
LEGAL SECRETARY
$4,371.00 - $5,473.00 A
$4,591.00 - $5,748.00 B
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
SENIOR LEGAL TYPIST
$3,689.00 - $4,623.00 A
$4,127.00 - $5,159.00 B
# of Positions:
1
Work Location:
San Francisco County
Telework:
In Office
Job Type:
Permanent, Full Time

Department Information

The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.

Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at https://jobs.ca.gov/ Applications must be received electronically by 11:59 p.m. on or before the above final filing date.

Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.

If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the “Application Instructions” section below and ensure the following:

Clearly indicate the Job Code #, Position Number and the Title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Examination/Employment Application STD Form 678.

  • Clearly indicate the basis of your eligibility (cert, transfer, reinstatement, etc.) in the “Explanations” section located on the first page of your State Examination/Employment Application STD Form 678.
  • Remove and do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.
  • Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.
Department Website: https://www.dir.ca.gov/

Special Requirements

This position requires the incumbent to perform sustained typing of at least 45 words per minute.

 

A typing certification is required when applicants apply for State civil service clerical positions. The specific typing requirement will be noted in the Class Specification.

 

Typing Certification Requirements: https://www.calcareers.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx

 

Resume (required):

Please include all relevant experience and tasks performed that align with the duty statement. Please include a description of your knowledge and experience using different computer software programs and systems in your Resume.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 9/4/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Industrial Relations
Cert Mailing Address Sacramento
Attn: Human Resources/Certs Unit
1416 9th Street, 13th Floor
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Industrial Relations
Cert Drop Off Address Sacramento
Human Resources/Certs Unit
1416 9th Street, 13th Floor
Sacramento, CA 95814
08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:


 

Knowledge of: technical legal terms and various legal forms and documents and their processing; modern office methods and procedures and office supplies, materials and equipment; business English and correspondence.

 

Skills: interpretation skills to accurately interpret written material and numerical data; written skills to edit written material; communication skills, verbal and written, to ensure quality customer service and to communicate with other staff and those contacted in the work place; organizational and time management skills to prioritize work assignments and projects; computer skills (Microsoft Word and Excel, Outlook).

 

Ability to: organize work-flow; read and write English at a level required for successful job performance; prepare correspondence independently; communicate effectively and follow directions; analyze situations accurately and take effective action; secure and maintain cooperative relationships with all persons contacted in the work; read, understand and follow oral and written instructions and procedures; prepare, format and proofread business correspondence and legal documents.

 

The incumbent is expected to maintain confidentiality at all times to sensitive information and the nature of the work performed.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Health, Dental & Vision Benefits

• Paid Sick & Vacation

• Retirement (CalPERS)

• Hybrid In-Office and Remote Work

• 11 Paid Holidays

• 401 (k) & 457 plans

• Military Leave

• Longevity Pay

• Employee Assistance Program

• Wellness Programs

• ScholarShare/529 College Savings Plan

• Long-Term Disability Insurance

• Pre-Tax Parking Reimbursement

• Group Legal Services

• Alternate Work Week Schedule

• Reimbursement Accounts

• Public Transit Subsidy

• Telework

And many more! Visit www.calhr.ca.gov for a full list available benefits!

The office is near Public Transit and bus lines; 5-minute walking distance to restaurants and shopping; Onsite security.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://www.dir.ca.gov/
Human Resources Contact:
Certification Unit
(800) 564-0771
cert@dir.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Diversity and Inclusion Office
(916) 559-6999
DIO@dir.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

DIR Mission and Core Values

Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.

Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.

Service - We are committed to responsibly serving the public and value their trust.

Respect - We treat others with dignity, courtesy and consideration.

Quality - We take pride in providing the public with accurate and timely services.

Transparency - We conduct ourselves with openness and accountability in all aspects of our work.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job