Job Posting: Personnel Specialist

Employment Development Department

JC-530523
-
Personnel Specialist
PERSONNEL SPECIALIST

$4,030.00 - $6,488.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: Until Filled

Job Description and Duties

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THIS IS A LIMITED TERM POSITION WHICH MAY BE EXTENDED OR BECOME PERMANENT.

THIS POSITION MAY BE ELIGIBLE FOR A HYBRID WORK SCHEDULE. THE AMOUNT OF TELEWORK IS AT THE DISCRETION OF THE DEPARTMENT AND IS SUBJECT TO CHANGE AS BUSINESS NEEDS ARISE.

THESE POSITIONS WILL RUN UNTIL FILLED. APPLICATIONS WILL BE REVIEWED ON THE 15TH OF EVERY MONTH.

Are you a detail-oriented professional looking for challenging and meaningful work in a fast-paced

environment? Join our team and play a vital role in ensuring employees pay, benefits, and other
personnel transactions are processed accurately and timely.

The incumbent will be responsible for the following duties but not limited to:

  • Accurately process payroll and benefit transactions while navigating multiple personnel systems.
  • Research, interpret, and apply Personnel State laws, rules, regulations, bargaining unit provisions, as well as departmental policies and procedures.
  • Maintain, manage, and reconcile attendance and payroll records for an assigned roster of employees, adapting quickly to changes.
  • Serve as a liaison between employees, attendance units, and state control agencies.
  • Research and resolve personnel discrepancies, keeping supervisor proactively informed of progress.
  • Promptly respond to payroll and benefit related inquiries, providing clear explanations and relevant resources.

In addition to the regular salary, this classification is eligible for an annual recruitment and retention
bonus as follows:

$2,400 after 12 or more qualifying months
$3,000 after 24 or more qualifying months
$3,600 after 36 or more qualifying months
$4,800 after 48 or more qualifying months

    Position located at 1416 9th Street, Sacramento, CA 95814.

    This position is headquartered at the New Labor Agency Building (NLAB), a newly remodeled high-rise building. Located in the heart of Downtown Sacramento and in close proximity of the State Capitol and the Golden1 Center, this beautiful and modern building provides the following amenities: Break areas, wellness/lactation rooms, coffee points, a fitness center with private showers, a Career Center for EDD Employees, a micro market, building-wide WiFi, an outdoor terrace, bike storage, nearby public transit options, and much more.

    Apply today for the opportunity to work in this state-of-the-art building!

    Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for hours in the Personal Leave Program 2025 (PLP 2025) per month. For more details, please click here to visit the California Department of Human Resources (CalHR) website.

    You will find additional information about the job in the Duty Statement.

    Working Conditions

    Visa Sponsorship
    This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment.

    Office atmosphere
    Subject to hybrid schedule (office and telework). This role requires incumbent to work in the office full time for the first four to eight weeks prior to the start of an approved hybrid teleworking schedule.

    Minimum Requirements

    You will find the Minimum Requirements in the Class Specification.

    Additional Documents

    Position Details

    Job Code #:
    JC-530523
    Position #(s):
    280-338-1303-946
    Working Title:
    Personnel Specialist
    Classification:
    PERSONNEL SPECIALIST
    $4,030.00 - $5,044.00 A
    $4,632.00 - $5,807.00 B
    $4,799.00 - $6,008.00 C
    $5,184.00 - $6,488.00 D
    New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
    # of Positions:
    2
    Work Location:
    Sacramento County
    Telework:
    Hybrid
    Job Type:
    12 Month Limited Term - Full Time
    Work Shift:
    8:00 a.m. - 5:00 p.m.
    Work Week:
    Monday - Friday

    Department Information

    The Employment Development Department (EDD) is one of the largest State departments with employees at hundreds of service locations.  For more than 70 years, the EDD has connected millions of job seekers and employers in an effort to build the economy of the Golden State.  In order to continue our mission, we are constantly looking for the best and the brightest to join our ranks.  Working at EDD presents many opportunities.  If you strive to make a difference, we invite you to seek a career with EDD.
    Department Website: http://www.edd.ca.gov

    Special Requirements

    It is strongly encouraged to apply through your CalCareer Account at www.calcareers.ca.gov.

    Please only submit ONE application.  Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.

    If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the “Application Instructions’ section below and ensure the following:

    • Clearly indicate the Job Code #, Position Number and the Classification Title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on Page 3 of your State Examination/Employment STD Form 678.

    • Clearly indicate the basis of your eligibility (list, transfer, reinstatement, etc.) in the “Explanations” section located on Page 3 of your State Examination/Employment Application STD Form 678.

    • Remove and do not submit the “Equal Employment Opportunity” questionnaire (Page 10) with your completed State Examination/Employment Application STD Form 678.  This page is for examination use only.

    • Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.

    Examination/Assessment 

    If selected for hire, you must obtain list eligibility by taking and passing the examination. If you already have list eligibility for this classification, you do not need to retake the examination unless your list eligibility has expired.

    Click the examination link for more information and to take the exam: Personnel Specialist Bulletin

    For more information about the State hiring process, click here. To watch tutorials on how to apply for a State job, click here.

    Application Instructions

    Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: Until Filled

    Who May Apply

    Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

    Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.     Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    Employment Development Department
    Mail In Address
    Attn: Job Control #530523
    Human Resource Services Division, MIC 54
    PO Box 826880
    Sacramento, CA 94280-0001

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    Employment Development Department
    Drop Off Address
    Attn: Job Control #530523
    EDD/Human Resource Services Division
    1416 9th Street, 1st floor lobby
    Sacramento, CA 95814
    08:00 AM - 04:30 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is optional. It may be included, but is not required.
    • Statement of Qualifications - A Statement of Qualifications (SOQ) is Required. Please see “Statement of Qualifications Requirements” section for more information about the SOQ.
    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    • Ability to take initiative, organize and prioritize work to meet established deadlines.
    • Detail oriented with the ability to multi-task and handle shifting priorities.
    • Punctual and dependable.
    • Strong verbal and written communication skills.
    • Ability to understand and apply procedures.
    • Ability to learn new automation systems and software to perform tasks.
    • Strong skills with Microsoft programs (Outlook, Word, Excel, Teams, etc.)

    Benefits

    Benefit information can be found on the CalHR website, www.calhr.ca.gov, and the CalPERS website, www.calpers.ca.gov.

    Contact Information

    The Hiring Unit Contact is available to answer questions regarding the position or application process.

    Department Website: http://www.edd.ca.gov
    Hiring Unit Contact:
    Jeni Smiley
    (916) 982-1831
    Jeni.Smiley@edd.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    EEO Officer
    (916) 654-8434
    Accessibility@edd.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Statement of Qualifications Requirements

    A Statement of Qualifications (SOQ) is Required. The SOQ serves as documentation of each candidate’s ability to present information clearly and concisely in writing.  The SOQ is not a resume or cover letter. 

    Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed and no more than two pages in length.

    1. Describe the extent of your knowledge and/or experience with payroll, attendance/record-keeping, and employee benefits administration.
    2. Describe a specific example of a time when you helped resolve a negative experience for an unhappy or dissatisfied customer. Please explain the steps you took, any resources you used, and the final outcome.

    Resumes and/or cover letters DO NOT take the place of the SOQ. Applications received without an SOQ or SOQs that do not include a response to both statements as instructed above may not receive further consideration in the hiring process.

    Background Investigation Requirement

    The position(s) may require an applicant to pass a background investigation. However, applicants will not be asked to provide information about a conviction history unless they receive a conditional offer of employment.

    The department will make an individualized assessment of whether the conviction history has a direct or adverse relationship with the specific duties of the job and the work performed by the department. The department will consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency, nature and seriousness, and age at the time of the offense(s).

    The investigation will consist of completion of a personal history statement and fingerprinting checks with the Federal Bureau of Investigation, Department of Justice, and/or local law enforcement agencies. Anyone failing to pass the background investigation will be provided information on how to appeal the process. A criminal conviction may not result in an automatic determination of "Not Qualified."

    ADDITIONAL DEPARTMENT INFORMATION

    The Employment Development Department may require a new probation in accordance with applicable probationary period rules.

    Click on the link to complete the Employment Development Department Recruitment Survey: EDD Recruitment Survey

    Merit System Principles 
    Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail
    Drop-off
    Print Job