Job Posting: Administrative Coordinator JO#5903

Judicial Council of California

JC-368536
-
Administrative Coordinator JO#5903
ADMINISTRATIVE COORDINATOR

$5,429.00 - $7,600.00 per Month

Final Filing Date: 5/4/2023

Job Description and Duties

 To complete the online application, please visit to https://www.courts.ca.gov/careers.htm and search for JO#5903.

 

 RESPONSIBILITIES

 

• Provides specialized administrative support and coordination activities for the advisory bodies staffed by RPU attorneys, including the Appellate, Civil and Small Claims, and Civil Jury Instructions Advisory Committees, their subcommittees, and other bodies staffed or assisted by RPU, including as backup for the internal committee staffed by RPU (Rules Committee).

• Schedules meetings; and prepares meeting notices and agendas in compliance with rule 10.75.

• Transmits meeting materials and other information to advisory body members.

• Initiates and executes all tasks necessary for advisory committee compliance with open meeting rule (rule 10.75).

• Assists in the development, maintenance, and updating of the California Rules of Court, the California Civil Jury Instructions, and Judicial Council forms.

• Assists attorneys on rules work, including preparation of materials (draft rules, memorandums, invitations to comment, reports, and comment charts) for advisory bodies, their subcommittees, and the Judicial Council; assures conformance with Judicial Council templates and style.

• Supports attorneys in RPU and other units who provide legal advice to the Judicial Council, advisory bodies, and the trial and appellate courts on a broad spectrum of court and judicial branch issues.

• Provides assistance in preparing, storing, searching for, retrieving, and distributing Judicial Council rules, forms, and reports.

• Provides general administrative support to RPU attorneys and others in LSO.

• Processes travel claims.

• Prepares budget and other financial information as requested.

• Collects and distributes other information.

• Assists attorneys to track, analyze, and report on the Legal Services office work product to help ensure that LSO office work product is provided in a timely and efficient manner.

• Performs other general and specialized administrative duties as assigned, including assisting attorneys and other staff on projects and programs.

 

Other Duties and Responsibilities:

• Attends unit and office staff meetings as scheduled.

• Attends training and educational sessions as needed.


Working Conditions

 The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco.

The successful candidate will be expected to work in the Judicial Council’s San Francisco or Sacramento office; Remote work options for employees who live in areas surrounding these locations may be considered. To complete the online application, please visit to https://www.courts.ca.gov/careers.htm and search for JO#5903.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

Additional Documents

Position Details

Job Code #:
JC-368536
Position #(s):
156-100-3010-XXX
Working Title:
Administrative Coordinator JO#5903
Classification:
ADMINISTRATIVE COORDINATOR
$5,429.00 - $7,600.00
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

 OVERVIEW

The Legal Services office of the Judicial Council of California provides quality, timely, and ethical legal advice and services to the Supreme Court, Courts of Appeal, and trial courts, and to the Judicial Council, and its advisory bodies and staff.

The principal duties that the Administrative Coordinator will perform include: (1) providing specialized administrative support and coordination activities for the advisory bodies staffed by the Rules and Projects Unit (RPU), including the Appellate, Civil and Small Claims, and Civil Jury Instructions Advisory Committees and their subcommittees, and backup support and coordination for the internal committee staffed by RPU (the Rules Committee). The needed support includes: planning, coordinating, and scheduling of meetings; handling meeting logistics for committee members and RPU staff; attending meetings, initiating and executing all tasks necessary for committee compliance with open meetings rule, preparation and posting of notices, agendas, and materials, preparation of draft minutes, monitoring committee budget and expenditures, etc.; (2) assisting in the development, maintenance, and updating of the California Rules of Court, the California Civil Jury Instructions, and Judicial Council forms; (3) supporting the attorneys in RPU and other units to provide legal advice to the Judicial Council, advisory bodies, and the trial and appellate courts on a broad spectrum of court and judicial branch issues; (4) providing specialized administrative support to the RPU attorneys and others in the Legal Services office (LSO), as needed (for example, processing travel claims, scheduling meetings, preparing budgets, etc.), and (5) providing assistance in tracking, analyzing, and reporting on LSO work product to help ensure that LSO work product is provided in an efficient and timely manner.

Department Website: http://www.courts.ca.gov/careers

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/4/2023

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Judicial Council of California
Attn: Sandra Grace
455 Golden Gate Avenue
San Francisco, CA 94102-3688

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

Three (3) years of administrative support experience including some experience in area(s) of

assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper

management, etc.).

OR

Associate’s degree, preferably in area(s) of assignment, and one (1) year of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.). Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist in a California Superior Court or California state-level government entity.

DESIRABLE QUALIFICATIONS

 

• Familiarity with Microsoft Office Suite, Adobe products, and videoconferencing technologies, including BlueJeans, WebEx, and Microsoft Teams.

• A high level of knowledge and skills with computers, databases, and other technologies used for business purposes.

• Knowledge of, and experience with, Adobe Experience Manager or comparable software for creating functional and accessible forms

• Ability to communicate effectively orally and in writing.

• Ability to work well with advisory body members, including judicial officers, court executives, and with advisory body lead staff.

• Ability to maintain confidentiality and exercising tact and diplomacy.

• Experience editing documents including, but not limited to, reports, correspondence, and presentations; attention to detail, and ability to identify errors and make corrections in documents.

• Familiarity and experience with providing administrative support for meetings, including scheduling, budgeting, preparing notices and minutes, and handling expense claims.

 

OTHER INFORMATION

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

Benefits

PAY & BENEFITS

Monthly Salary Range: $5,429 - $7,600

(Starting Salary: $5,429)

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program

• 14 paid holidays per calendar year

• Choice of Annual Leave or Sick/Vacation Leave

• 1 personal holiday per year

• Up to $130 per month reimbursement for qualifying commuting costs

• Pre-Tax Parking Savings Program

• CalPERS Retirement Plan

• 401(k) and 457 deferred compensation plans

• Employee Assistance Program

• Basic Life and AD&D Insurance

• FlexElect Program

• Long Term Care Disability (employee paid/optional)

• Group Legal Plan (employee paid/optional

 

To complete the online application, please visit to https://www.courts.ca.gov/careers.htm and search for JO#5903.


Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Guillermo Gonzalez
(415) 865-4346
Guillermo.Gonzalez@jud.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Sandra Grace
(415) 865-8944
Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Supplemental Questionnaire

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your response to the following question. Your response should not exceed a total of two pages.

1. Why are you interested in this position and what skills would you bring to it?

 

To complete the online application, please visit to https://www.courts.ca.gov/careers.htm and search for JO#5903.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.