Job Posting: Administrative Operations Unit Manager

Department of Public Health

JC-425623
-
Administrative Operations Unit Manager
STAFF SERVICES MANAGER I

$6,760.00 - $8,398.00 per Month

Final Filing Date: 7/31/2024

Job Description and Duties

The Staff Services Manager (SSM) I serves as the Unit Manager and supervises four staff, including three analysts and one Management Services Technician (MST) in the Office of Professional Development & Engagement (OPDE), Administrative Operations Unit (AOU). The SSM I is responsible for the oversight and management of the OPDE budget, encumbrances, expenditures, invoice submission and payments, Personnel, service and purchase orders, OPDE training, supplies, equipment, Asset Management, Records Retention, Clifton Strengths, surveys, data analytics, Common Law Employee Program, and reporting of budgets, expenditures, and personnel. The SSM I also has oversight and manages the contract for the CDPH Library Services Program.

This is a reposting of JC-425623 to increase the candidate  pool; previous applicants do not need to reapply. Your application is  still in  consideration.

This position may be eligible for telework up to three (3) days per week and is required to report in-person to the designated headquarters office location a minimum of two (2) days per week. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Business travel may be required, and reimbursement considers an employee’s designated headquarters office subject to regulations and bargaining unit contract provisions. All commute expenses to the designated headquarters office will be the responsibility of the selected candidate.

The headquarters office location for this position is identified in the attached duty statement.

Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/CDPHRecruitment

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-425623
Position #(s):
580-045-4800-001
Working Title:
Administrative Operations Unit Manager
Classification:
STAFF SERVICES MANAGER I
$6,760.00 - $8,398.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

Are you seeking a dynamic career with a purpose? Are you skilled in establishing collaborative relationships, providing excellent customer service, and serving as a leader in your organization? If so, then the California Department of Public Health, Office of Professional Development & Engagement (OPDE) has a position for you.

Remote/hybrid work is available for this position, in accordance with CDPH’s Telework Policy and Procedures. Employees are required to travel periodically to the East End Complex in Downtown Sacramento for work-related activities.

At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.

OPDE has an immediate opening for a Administrative Operations Unit Manager (SSM I) with remote/hybrid telework and in office, in our Sacramento downtown office. Under the general direction of the OPDE Assistant Deputy Director (SSM III), the SSM I is responsible for the oversight and management of the OPDE budget, invoice payments, service and purchase orders, personnel, OPDE training, supplies, equipment, Clifton Strengths, surveys, data analytics, and reporting. Every day in OPDE is a new and exciting adventure. Along the way, you will:
  • Provide leadership, direction, and guidance in the budgeting, planning, monitoring, implementation, and continuous improvement of OPDE’s administrative and operational needs. 
  • Ensure delivery of high-quality and timely services to customers and stakeholders. 
  • Support the establishment of a positive work environment within OPDE through engagement, coaching, and teambuilding. 
  • Coordinate and develop strategies and objectives in alignment with office and department strategic goals, mission, and vision. 
  • Coordinate strategies and objectives in alignment with office and department strategic goals, mission, and vision. 
You’ve got what it takes if you have:
  • Knowledge and experience in a Public Health organization 
  • Knowledge and experience with contracts, budgets, accounting, and human resources 
  • Ability to achieve results based on strategic priorities and objectives 
  • Knowledge and experience managing diverse teams 
  • Understanding of the value and importance of supporting employees through recognition, equity, and diversity 
If this position sounds exciting and you are interested in joining an organization with a culture that centers on our purpose and values, come join OPDE. CDPH is a leader in investing in our employees. As a CDPH employee, you will be able to participate in programs and services including:
  • Employee Wellness Program 
  • Resilience and Professional Development Webinars 
  • Mentoring Program 
  • Leadership Development Program 
  • Clifton Strengths Engagement 
  • 1:1 Coaching and Teambuilding 
  • Book Club 
  • Lean Training 
  • Recognition Programs 
  • Employee Assistance Program 
To be considered for this position, please submit your application, resume, and cover letter by the final file date. Fill out the application carefully and completely with supervisor contact information and employment history, as incomplete applications are removed from consideration. Please ensure you are currently on the Staff Services Manager I exam list and carefully review the duty statement, state pay for this classification, and benefits to ensure it is the right fit for you.

Special Requirements

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY).  Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

 

A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control # 425623 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

 

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at www.CalCareers.ca.gov. Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

 

If you are unable to submit your application electronically through your CalCareers account, please email apply@cdph.ca.gov for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or, a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/31/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Public Health
Attn: Classification & Certification Unit
P.O. Box 997378
MS 1700-1702
Sacramento, CA 95899-7378

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Public Health
Classification & Certification Unit
1615 Capitol Avenue Suite 73.430
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Other - Cover Letter with summary of work experience.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

  • Minimum of 1 year of experience at the AGPA level or equivalent experience working in public service or a Public Health organization.
  • Minimum of 1 year of experience with state contracts, budgets, accounting, and procurements, or equivalent experience.
  • Minimum of 1 year of experience with state personnel requirements and hiring process, or equivalent human resources experience.
  • Experience managing large projects or programs that include preparation of budgetary and personnel reports.
  • Ability to work in a team-oriented environment and manage projects that require input from multiple staff that are cross-divisional.
  • Ability to recognize connections and opportunities for collaboration with diverse partners.
  • Excellent communications (oral and written), presentation, and interpersonal skills.
  • Excellent organizational skills, willingness, and ability to accept responsibility and meet deadlines.
  • Proficient with Microsoft software including Word, Excel, Word, Outlook, PowerPoint, and Teams.
  • Proficiency with virtual tools such as Microsoft Teams, Zoom, or WebEx.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Human Resources Division
(916) 445-0983
apply@cdph.ca.gov
Hiring Unit Contact:
Traci Wacker
(279) 217-0865
Traci.Wacker@cdph.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Office
(916) 445-0938
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.