Job Posting: Deputy Secretary, Fiscal Policy and Administration, CEA B

Business, Consumer Services and Housing Agency

JC-144851
-
Deputy Secretary, Fiscal Policy and Administration, CEA B
C. E. A.

$10,010.00 - $11,924.00

Final Filing Date: 2/28/2019

Job Description and Duties

Under the direction of the Secretary and Undersecretary of the Business, Consumer Services and Housing      Agency (BCSH), the Deputy Secretary is responsible for all fiscal policy and administrative matters in the Agency and its departments.  The Deputy Secretary assists the Agency Secretary in the formulation, implementation, evaluation and monitoring of the Agency’s departments’ administrative and fiscal programs and serves as a member of the Agency Secretary’s senior team.  

 

The position serves as the Chief Administrative Officer for the Agency and develops and directs the annual budget planning, preparation and review processes at BCSH and its departments.  The Deputy Secretary serves as a liaison regarding overall Agency fiscal strategies with the Governor’s Office, the Department of Finance, and the Legislative Analyst’s Office.  The position consults with and acts as an advisor to the department’s deputy directors of administration to ensure each department and program meets specified requirements regarding fiscal policy and accountability for funds and operations.  The Deputy Secretary identifies issues that cross-cut multiple departments and reviews all control agency audit reports, as well as all statutory, budget and public reports.  The position issues memos for compliance with administrative and legislative policies, and reviews departmental Budget Change Proposals, out-of-state travel requests, and other fiscal documents.  The Deputy Secretary represents BCSH before the state legislature, and serves on commissions and task forces.  The position may also participate in highly sensitive, visible, or complex programs.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

    Additional Documents

    Position Details

    Job Code #:
    JC-144851
    Position #(s):
    338-100-7500-XXX
    Working Title:
    Deputy Secretary, Fiscal Policy and Administration, CEA B
    Classification:
    C. E. A.
    $10,010.00 - $11,924.00 A
    # of Positions:
    1
    Work Location:
    Sacramento County
    Job Type:
    Career Executive Assignment - Non Tenured, Full Time

    Department Information

    The Business, Consumer Services and Housing Agency, through its eleven-departments, licenses and regulates professionals and businesses in California to protect consumers; to preserve, expand and fund safe and affordable housing opportunities; and to protect the civil rights of all California’s from acts of hate violence and unlawful discrimination in employment, housing and accommodations.  This is a fast-paced environment, surrounded by enthusiastic and self-motivated people and is a cabinet-level Agency that reports direct to the Governor’s Office.

     

    Department Website: https://www.bcsha.ca.gov

    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 2/28/2019

    Who May Apply

    Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

    Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    Department of General Services
    Attn: Marlene Boyd
    P.O. Box 989052
    West Sacramento, CA 95798-9052

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    Marlene Boyd
    707 3rd Street
    Suite 7-130
    West Sacramento, CA 95605
    08:00 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is required and must be included.
    • Statement of Qualifications - A statement that describes your experiences, knowledge and abilities as they relate to each "Desirable Qualification" factor listed in the "Desirable Qualifications" section of this bulletin.  You must provide specific examples for each Desirable Qualification factor. The Statement of Qualifications should not exceed three pages in length with a font no smaller than 10 pitch.  Applicants who fail to submit or complete the Statement of Qualification will be eliminated from the examination process.

    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Examination Qualification Requirements

    All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

    Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

    General Qualifications

    State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

    Knowledge and Abilities

    Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

    (a) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; personnel management techniques; the department's or agency's equal employment opportunity objectives; and a manager's role in the equal employment opportunity program.

    (b) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures, and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislative and Executive Branches; analyze complex problems and recommend effective courses of action; prepare and review reports; and effectively contribute to the department's or agency's equal employment opportunity objectives.

    These knowledge and abilities are expected to be obtained from the following kinds of experience (experience may have been paid or volunteer; in State service, other government settings, or in a private organization): 

    Broad administrative or program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies. 


    These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

    CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

    CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

    CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    • Demonstrated effectiveness in formulating and implementing broad state policy, including fiscal policy.

     

    • Experience developing, directing and overseeing large, complex budgets with multiple fund sources.

     

    • Experience formulating, implementing, evaluating and making recommendations to high-level policymakers on fiscal and program policies that have statewide, agency-wide or department-wide impact.

     

    • Experience presenting complex and sensitive program issues before the state legislature; key state control agencies, including the Department of Finance, the Legislative Analyst’s Office, the Bureau of State Audits, the State Controller’s Office; varied stakeholders and the general public.

     

    • Experience developing cooperative working relationships with a wide-range of stakeholders demonstrated by strong communication and negotiating skills, resulting in effective outcomes.

     

    • Experience identifying complex fiscal and policy issues and developing and implementing an effective course of action.

    Examination Information

    The examination process will consist of an application, resume, and Statement of Qualifications evaluation.  The Statement of Qualifications will be used to evaluate your education and experience as it relates to the “Desirable Qualifications” listed above, and may also serve as documentation of each candidate’s ability to present information clearly and concisely in writing since this is a critical factor to successful job performance.  The Statement of Qualifications may be the only basis for your final score and rank on the eligible list.

    The results of the this examination may be used to fill subsequent vacancies in this position within the next twelve months.


    If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

    A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

    The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

    Hiring interviews for the Job may be conducted with the most qualified candidates.

    The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

    Special Testing Arrangements

    If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.

    Department Website: https://www.bcsha.ca.gov
    Human Resources Contact:
    Marlene Boyd
    (916) 376-5443
    marlene.boyd@dgs.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    EEO Main Line
    (916) 376-5127
    DGSEEO@dgs.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    HARD COPY MAILING INSTRUCTIONS

    All interested applicants should mail their application, resume and Statement of Qualifications to:
    Department of General Services
    Office of Human Resources
    Attn: Marlene Boyd
    Examination: Deputy Secretary Fiscal Policy and Administration,
    CEA Level B
    P.O. BOX 989052
    West Sacramento, CA 95798-9052

    PLEASE INDICATE THE COMPLETE EXAMINATION TITLE ON YOUR APPLICATION

    APPLICATIONS MUST BE POSTMARKED BY THE FINAL FILING      DATE

    FAXED or EMAILED APPLICATIONS, RESUMES, AND STATEMENT  OF QUALIFICATIONS WILL NOT BE ACCEPT    ED

    HARD COPY DROP-OFF INSTRUCTIONS

    All applicants interested in drop-off submittal should deliver their application, resume and Statement of Qualifications to:

    Department of General Services
    Office of Human Resources
    Attn: MARLENE BOYD
    Examination: Deputy Secretary Fiscal Policy and Administration,
    CEA Level B
    707 3rd Street, 7th Floor, Suite 7-130
    West Sacramento, CA 95605
    HOURS: 8 AM - 5 PM

    PLEASE INDICATE THE COMPLETE EXAMINATION TITLE ON YOUR APPLICATION

    APPLICATIONS MUST BE DELIVERED or POSTMARKED BY THE FINAL FILING DATE

    FAXED or EMAILED APPLICATIONS, RESUMES, AND STATEMENT OF QUALIFICATIONS 
    WILL NOT BE ACCEPTED

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.