Job Posting: Senior Legal Typist

Office of Tax Appeals

JC-218246
-
Senior Legal Typist
SENIOR LEGAL TYPIST

$3,030.00 - $4,236.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

Under the general supervision of the Staff Services Manager II in the Foundations Division, the Senior Legal Typist is responsible for legal administrative duties for four or more attorneys.  The Foundations Division is responsible for all legal and administrative support for the agency’s Administrative Law Judges and Tax Counsels. The Senior Legal Typist performs legal typing and clerical work that may involve performing related office work required in preparing and processing a variety of legal documents. The Senior Legal Typist will be responsible for maintaining confidential and administrative files, redacting personal information from documents, proofreading, formatting, cite-checking, mailing of appeal decisions, and other administrative and support tasks necessary to fulfill the mission of the Department.

 

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-218246
Position #(s):
292-502-3224-XXX
Working Title:
Senior Legal Typist
Classification:
SENIOR LEGAL TYPIST
$3,030.00 - $3,795.00 A
$3,388.00 - $4,236.00 B
# of Positions:
2
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Facility:
App Drop Off
Work Shift:
8 a.m. - 5 p.m.
Work Week:
Monday - Friday

Department Information

BUILD A DEPARTMENT…BUILD YOUR FUTURE!!  Do you want to make a difference in the lives of Californians while achieving your career goals?  Do you like a challenge?  Do you set standards for yourself and enjoy working in a fast-paced, evolving organization with great potential for personal development?  The Office of Tax Appeals is looking for a person like you who will join our team and influence the organization’s culture for years to come.

Come join our team, apply today!

Special Requirements

  • The position(s) require(s) a Must provide a valid typing certificate for 45 WPM Certificate. You will be required to provide a copy of your certificate prior to being hired.
In order to be consider for this Senior Legal Typist vacancy, you must include the following:
  • JC 218246 in the "Examination or Job Title" section of the State application (STD. 678) when submitting a hardcopy application.
Electronic submittal of application and documents through calcareers.ca.gov is preferred. Emailed or faxed applications will not be accepted.

Training and Development Assignment may also be considered.

Additional hires may be made from this job bulletin, if additional positions become available.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Office of Tax Appeals
Attn: Lisa Roper - JC# 218246
P.O. Box 989880
West Sacramento, CA 95798-9880

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Lisa Roper - JC# 218246
400 R Street
Suite 367
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications -

    A Statement of Qualifications (SOQ) is a narrative discussion addressing the questions listed below.  The SOQ must be typed, single spaced, 12-point font, and no more than 2 pages in length.  Applicants who do not follow these instructions will not be considered for the interview process.  Cover letters and resumes do not take the place of SOQs.

    1. Please describe your approach to tackling tasks that require attention to detail.
    2. Please rate your proofreading skills on a scale of 1-10 (10 being the best) and explain why you gave yourself that rating.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Experience working within the administrative functions of a busy office.
  • Experience working in a legal office.
  • Experience utilizing Salesforce.
  • Ability to provide effective customer service to internal and external customers and take appropriate action.
  • Ability to interact with courts, administrative agencies, governmental entities, counsels ensuring deadlines are met.
  • Ability to type at a speed of 45 words per minute.
  • Ability to follow detailed and specific instructions.
  • Ability to communicate effectively verbally and in writing.
  • Ability to adapt to change quickly and to work under pressure, prioritize work and meet deadlines.
  • Experience with MS Word, Excel, and Adobe software programs.
  • Ability to prepare correspondence independently.
  • Perform difficult legal clerical work including the ability to process a large variety of documents.
  • Ability to communicate effectively in order to successfully achieve objectives.

Benefits

Benefit information can be found on the CalHR website: https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx

 

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Lisa Roper
(916) 926-9189
lisa.roper@ota.ca.gov
Hiring Unit Contact:
Claudia Lopez
(916) 206-4772
claudia.lopez@ota.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Rubena Khan
(916) 292-1434
rubena.khan@ota.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Salary Reduction/Personal Leave Program

NOTE: Salaries do not reflect reduction arising from the COVID-19 PANDEMIC. Information for actual reductions is available in the Human Resources, Section 2113, Personal Leave Program (PLP) at http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113. 
 

    Senior Legal Typist Exam Information

    Office of Tax Appeals will utilize the Senior Legal Typist Exam.

    Individuals who have list eligibility (or in the process of obtaining list eligibility) may also apply. To obtain list eligibility, please refer to this Senior Legal Typist Exam.  

    Applicants must meet the Minimum Qualifications stated in this Classification Specifications.

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.