Job Posting: Communications Specialist

Board of Governors, California Community Colleges

JC-227342
-
Communications Specialist
INFORMATION OFFICER II

$6,404.00 - $7,957.00 per Month

Final Filing Date: 1/19/2021

Job Description and Duties

The California Community Colleges, the largest system of higher education in the nation serving 2.1 million students, seeks Public Information officer to handle media affairs and write and edit content in English and Spanish 

Under the general direction of the director of communications, the incumbent will coordinate assigned statewide marketing campaigns that support 2.1 million community college students. The incumbent will perform a variety of complex communications and communications duties with a high degree of responsibility and collaboration with internal and external stakeholders and clients, contracted advertising agencies and management.

You will find additional information about the job in the Duty Statement.

Working Conditions

  • Ability to use computer and standard office machines.
  • Proficient with computer technology and software programs.
  • Communicate in a clear and concise manner to a diverse audience in both English & Spanish.
  • Work in a climate-controlled, open office environment under artificial lighting.
  • Exposure to computer screens and other basic office equipment.
  • Ability to telework during COVID crisis
NOTE:  Salaries do not reflect recent changes necessitated by the unanticipated budget shortfalls arising from the COVID-19 pandemic.  Information for actual reductions of salaries is available in the Human Resources Manual, Section 2113, Personal Leave Program (PLP) at http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-227342
Position #(s):
364-300-5595-001
Working Title:
Communications Specialist
Classification:
INFORMATION OFFICER II
$6,404.00 - $7,957.00
Salaries do not reflect recent changes necessitated by the unanticipated budget shortfalls arising from the COVID-19 pandemic
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Work Shift:
8am - 5pm
Work Week:
Monday - Friday

Department Information

Welcome to the California community colleges chancellor's Office

Our colleges provide students with the knowledge and background necessary to compete in today’s economy. With a wide range of educational offerings, the colleges provide workforce training, basic courses in English and math, certificate and degree programs and preparation for transfer to four-year institutions.

The mission of the California Community Colleges Board of Governors and the Chancellor's Office is to empower the community colleges through leadership, advocacy and support.

The Chancellor’s Office values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We share responsibility for creating an equitable, diverse and inclusive community and we see these values as connected to our mission and critical to ensure the well-being of our staff and the students we serve. 

The California Community Colleges Chancellor’s Office Communications and Marketing Division supports the Chancellor’s Office program staff and the system’s 116 colleges with a variety of communications and marketing functions.

 
Department Website: http://www.cccco.edu

Special Requirements

A Statement of Qualifications (SOQ) provides detailed information about your experiences and allows the hiring manger to better assess your qualifications for this position The SOQ demonstrates your ability to present information clearly and concisely in writing. The SOQ should be typed in 12 pt. Arial font and no more than two pages.  Your name and "Statement of Qualifications" must be at the top of each page.

1. Describe how your education and work experience makes you qualified for this position.  Provide specific examples demonstrating your skills and knowledge in providing information to the public.

2. Describe your experience providing public information in Spanish. 

3. Describe your experience working on multiple projects with tight deadlines.  What were the challenges you encountered and how did you address them?  What was the outcome?


         Please do NOT add any confidential information to your application or supporting documentation such as:  social security number, date of birth, disability information, LEAP status, examination scores, pictures, etc.


    When submitting supporting documents, PDF file format is preferred.


       

      Application Instructions

      Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

      Final Filing Date: 1/19/2021

      Who May Apply

      Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

      Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.       Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

      How To Apply

      Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

      Address for Mailing Application Packages

      You may submit your application and any applicable or required documents to:

      Board of Governors, California Community Colleges
      Attn: Human Resources
      1102 Q Street, #4400
      Sacramento, CA 95811

      Address for Drop-Off Application Packages

      You may drop off your application and any applicable or required documents at:

      Board of Governors, California Community Colleges
      Human Resources
      1102 Q Street, #4400
      Sacramento, CA 95811
      08:00 AM - 05:00 PM

      Required Application Package Documents

      The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

      • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
      • Resume is required and must be included.
      • Statement of Qualifications -

        A Statement of Qualifications (SOQ) provides detailed information about your experiences and allows the hiring manger to better assess your qualifications for this position. The SOQ demonstrates your ability to present information clearly and concisely in writing. 

        Please see the Special Requirements section of this job advertisement for specific SOQ requirements.

         
      • Other - All applicants must provide 4 (four) writing samples, with at least 1 in Spanish (PDF or Word Documents)  
      Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

      Desirable Qualifications

      In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
      1. Sound news judgment and understanding of how media organizations operate; 
      2. Strong research skills and superior writing abilities both in English and Spanish;
      3. Strong organizational skills and attention to detail;
      4. Proven ability to work effectively under fast-paced work environment;
      5. Demonstrated ability to work collaboratively in team setting as well as with outside contractors to advance agency goals 

      Benefits

      Please see the California Department of Human Resources benefits website: http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx for further information.

       

      General State Employment Benefits and Protections

      Click here to view more information about the outstanding benefits offered to State employees.

      Contact Information

      The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

      Department Website: http://www.cccco.edu
      Human Resources Contact:
      Kirsten Leeper
      (916) 323-0163
      kleeper@cccco.edu
      Hiring Unit Contact:
      Paul Feist
      (916) 327-5353
      pfeist@cccco.edu

      Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

      EEO Contact:
      Tiffany Argento
      (916) 445-7911
      targento@cccco.edu
      California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

      Additional Information

      Applications submitted without a Statement of Qualifications (SOQ), verification of education, and resume will be considered not interested in this position.  Applications without a clearly identified SOQ or a SOQ that does not address the topics requested will be considered not interested in this position.  Resumes and cover letters do not take the place of the SOQ.Applications will not be accepted via fax or email.

      All methods of appointment will be considered.

       

      Education Verification

      When you are applying for a classification with an educational requirement that you are basing your eligibility on, you MUST provide a copy of your degree or transcripts as proof of meeting the education requirement from the classification specification (link on the right side of the screen under "Additional Documentation").

      Example: if you are applying for an Associate Governmental Program Analyst based on your Bachelor's degree, you must attach a copy of your degree or transcript showing the degree you obtained. Applicants who fail to provide this information may be disqualified.

      Please do NOT add any confidential information to your application or supporting documentation such as:  social security number, date of birth, disability information, LEAP status, examination scores, pictures, etc.

      When submitting supporting documents, PDF file format is preferred.

       

      Equal Opportunity Employer

      The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

      It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.