Job Posting: Accounts Payable Specialist

Public Employees Retirement System

JC-296830
-
Accounts Payable Specialist
ACCOUNTANT TRAINEE

$4,065.00 - $4,847.00 per Month

Final Filing Date: 7/28/2022

Job Description and Duties

This position is being re-advertised. If you previously applied, your application is still being considered and you do not need to re-apply.

A Statement of Qualifications (SOQ) is required for this position. Applications received without the SOQ will not be considered. Please scroll down to special requirements to see details.

CalPERS seeks an Accountant Trainee in the Financial Reporting and Accounting Services Division, Accounts Payable Unit.

Duties include but are not limited to:
Using Peoplesoft Financial System (PeopleSoft), reviews Purchase Orders to validate available funding and receipt of purchased items. Upon validation, processes the less complex accounts payable invoices and claim schedules for payment in compliance with departmental policy, the State Administrative Manual, and accounting procedures prescribed by the State Controller’s Office (SCO). Applies accounting principles and departmental policies to ensure appropriate accounts, funds, and fiscal years are utilized to provide accurate and consistent financial reports that are shared with internal customers, vendors, and control agencies. Assists vendors and CalPERS staff with questions regarding payments and various other inquiries.

Manages the inbox, printing incoming invoices and addressing payment inquiries. Oversees the review, sorting, scanning, and distributing CalPERS administrative invoices for approval and payment. Utilizing PeopleSoft, identifies purchase order type and approving program area in order to route the invoice to the appropriate program area. Oversees the maintenance of the invoice tickler file and tracking process.

Special Application Documents
Education Documents: Please include a copy of your transcript(s) (preferably official) and/or college degree that demonstrates your ability to meet the minimum education requirements. Official Transcripts are required upon FINAL eligibility checks, if needed.

This position is not currently eligible for telework.

How did you hear about this position? Tell us in this brief survey.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-296830
Position #(s):
275-210-4179-702
Working Title:
Accounts Payable Specialist
Classification:
ACCOUNTANT TRAINEE
$4,065.00 - $4,847.00
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

The California Public Employees’ Retirement System (CalPERS) is the nation’s largest public pension fund, providing retirement and health benefits to public employees, retirees, and their families. Headquartered in downtown Sacramento, we are a destination employer with an international reputation for leadership and innovation. At CalPERS, we’re committed to people – the people we serve, our team members, and the larger community around us. CalPERS is situated near the Napa Valley, San Francisco, Lake Tahoe, and other desirable destinations, and we offer competitive benefit packages, compensation, and opportunities for advancement.

If you are interested in becoming part of a diverse and inclusive workforce where talent, experience, and expertise are valued, CalPERS invites you to apply for this employment opportunity. To find out more about our Diversity, Equity, and Inclusion efforts, visit our website!

To take a look at CalPERS as a destination employer, view this YouTube video.

Special Requirements

Statement of Qualifications
Please provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Applications received without an SOQ or those that do not respond to the specific statements below will not be considered.

The SOQ must be written in Arial 12 pt. font, single-spaced, and no longer than four pages in length total. You must number and write out each question followed by your response. Include the JC 296830 and your first and last name on the SOQ.

1. Past experience with Accounts Payable activities, including processing vendor invoices for payment, reviewing
    purchase orders and contracts, and preparing State Controller’s Office claim schedules. Please include the type
    of administrative expenses, financial data, reports, and accounting systems used.

2. Your knowledge and experience if any, with current State of California Code of Regulations, State Administrative
    Manual (SAM), and Memorandum of Understanding with Labor Union Bargaining Units pertaining to Accounts  
    Payable processes and procedures.

3. Describe a time when you became aware of a potential problem and resolved it before it became an issue.

4. Give an example of when you completed a difficult task that made you work harder than normal.

5. On a scale from 1-5 (5 being the highest) rate your skillset with Microsoft Office Word, Excel, PowerPoint, and
    PeopleSoft Financials (or other similar accounting software programs). Please describe your experience and/or
    give examples that support your rating.

6. Describe the customer service skills that are most important to you and give an example of how you have
    exercised them in the past. (i.e. calm under pressure, personable, patient)

Note: Resumes, letters, and other materials will not be evaluated or considered as responses to the Statement of Qualifications.

Minimum Qualifications
All experience and education relating to the Minimum Qualifications (MQs) listed on the Classification Specification should be included in your application package to clearly demonstrate how you meet the MQs for this position. If you are using education to meet MQs, please include your transcripts with your application package. If selected, official transcripts will be required prior to job offer. The Classification Specification is located on this Job Posting under "Minimum Requirements."

Please Note: You may need to pass an examination to establish list eligibility prior to any type of job offer. To find and take an exam, visit the CalHR’s CalCareers website.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/28/2022

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Public Employees Retirement System
Attn: JC-296830/SY
Human Resources Division, ESU
P. O. Box 942718
Sacramento, CA 94229-2718

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Public Employees Retirement System
Human Resources Division
400 Q Street, Lincoln Plaza North
1st floor drop box by security desk
Sacramento, CA 95811
JC-296830/SY
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications - In addition to completing your online job application, you must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Please see the Special Requirements section for instructions and questions for the SOQ. Applications received without an SOQ will not be considered.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience in processing Accounts Payable
• Experience in providing Customer Service
• Experience working with general ledger records
• Experience with financial data, reporting, and reconciliation
• PeopleSoft Financials software knowledge and experience
• Governmental accounting experience

Benefits

CalPERS team members are eligible for a number of benefits. Health benefits and leave programs are available for most team members. Benefit eligibility may depend on length of service and collective bargaining agreements.

Some added benefits CalPERS offers include:
  • Alternate Work Schedules
  • Flexible Work Hours
  • Onsite childcare facility
  • Onsite fitness center
  • Onsite café and nearby restaurants
Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
HRSD Employment Services
(916) 795-3065
HRSD_Employment_Services@calpers.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
CalPERS EEO
(916) 795-3675
EEO@calpers.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

Live Scan
Candidates not currently employed at CalPERS are required to submit to a criminal history review process utilizing Live Scan fingerprinting.

CalPERS Disclosure Requirements
If employed, you may be subject to rules imposed by Personal Trading Regulations and Conflict of Interest Code that apply to CalPERS team members, which require disclosure of certain investment information and use of a designated trading platform for securities transactions, as well as filing a Statement of Economic Interest (Form 700)

Please do not include any confidential information on any documents in your application package. Confidential information that should be excluded or removed from these documents include, but is not limited to, your social security number, date of birth, marital status, personal photos, a copy of your driver’s license, equal employment opportunity data, examination scores, and LEAP status.

Sponsorship
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for a visa sponsorship now or in the future.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.