Job Posting: Office Assistant

California Highway Patrol

JC-302799
-
Office Assistant
OFFICE ASSISTANT (TYPING)

$2,810.00 - $3,817.00 per Month

Final Filing Date: 5/2/2022

Job Description and Duties

- Process arrest reports. Enter new CHP 202s, Driving Under the Influence Arrest - Investigation Report, and CHP 216s, Arrest Investigation Report, into the AIS system and associated CHP 215s, Notice to Appear, into the Management Information System (MIS).
- Update AIS with blood results, DS 367, 21 and Older Officer's Statement, status, and report status.
- Process the CHP 735, Incident Response Reimbursement Statement, for Driving Under the Influence (DUI) cost recovery, update the hours used by the officers involved, and receive approval from the Commander prior to forwarding it to California Highway Patrol (CHP) Headquarters.
- Update the disposition sheets and file them.
- Scan all the reports into the AIS system prior to finalizing the paperwork and preparing them for the Court Officer.
- Process Department of Motor Vehicles (DMV) requests and arrest log requests. Locate and pull the CHP 202s, Driving Under the Influence Arrest - Investigation Report, or CHP 216s, Arrest Investigation Report, for all DMV hearing requests.
- Fax reports to DMV for completed reports and track requests that are not complete. Process allied agency requests for background checks.
-Generate CHP 248, Response to Accident Report / Photographic Request, forms when necessary for non-retained or unable to locate reports.
-Process photograph requests. Process and log photo compact discs (CD), and process all requests for copies of photo CDs from insurance agencies, lawyers, and public dissemination when released from evidence.
- Forward out of area reports to respective areas. Return requests/checks for reports for allied agencies.
- Prepare mailing for all photographs purchased.
-Enter all monies received onto the CHP 230, Transmittal Record. Balance and process weekly.
-Make travel arrangements for out of Area travel, as required for court appearances, by enter information into the Concur Website.
-Enter travel claims into CalATERS Global website and maintains files.
-Other job related duties within the scope of the classification.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-302799
Position #(s):
388-345-1379-006
Working Title:
Office Assistant
Classification:
OFFICE ASSISTANT (TYPING)
$2,810.00 - $3,518.00 A
$3,047.00 - $3,817.00 B
# of Positions:
1
Work Location:
Alameda County
Job Type:
Permanent, Full Time

Department Information

California Highway Patrol
Hayward Area Office
2434 Whipple Road
Hayward, CA 94544

Department Website: https://www.chp.ca.gov

Special Requirements

  • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
  • The position(s) require(s) a Background Investigation be cleared prior to being hired.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/2/2022

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Highway Patrol
Attn: Melissa Lavrigata
097/Classification & Hiring
P.O. Box 942898
Sacramento, CA 94298-0001

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Highway Patrol
Classification and Hiring
601 North 7th Street
Sacramento, CA 95811
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Criminal Record Supplemental Questionnaire
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
A demonstrated interest in assuming increasing responsibility.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: https://www.chp.ca.gov
Human Resources Contact:
Melissa Lavrigata
(916) 843-3754
melissa.lavrigata@chp.ca.gov
Hiring Unit Contact:
Cristina Candelaria
(510) 489-1500
ccandelaria@chp.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Office of Equal Employment Opportunity
(916) 843-3190
oeeo@chp.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their application.  Hard copy applications must also include the classification title, job control number JC-302799  and/or position number 388-345-1379-006 on the application package. 

 

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Other

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.