Job Posting: Office Aid

Department of Toxic Substances Control

JC-325580
-
Office Aid
OFFICE TECHNICIAN (TYPING)

$3,369.00 - $4,217.00 per Month

Final Filing Date: 9/9/2022

Job Description and Duties

Pending Budgets Approval

 

The mission of the DTSC is to protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products. DTSC is part of the California Environmental Protection Agency (Cal/EPA), has more than one thousand employees, and is headquartered in Sacramento. DTSC protects future generations from the long-term stewardship of hazardous substances through pollution prevention business assistance programs, and its new green chemistry mandate - to reduce use of toxic substances in everyday products used by California consumers. Join DTSC’s Office of Legal Counsel and be a part of our mission to give Californians a healthy environment.

 

As a Office Aid (Office Technician) you will have the opportunity to:
Type, format, file, and independently prepares routine correspondence, form letters, legal notices, memoranda, and other documents and ensure completeness and proper document format

Compliance with Departmental or preferred guidelines with respect to format, grammar, punctuation, and filing requirements

Enter, maintain, post, track, and update staff assignment information, rulemaking-related

documents, and other information in or on the Department’s and OLC’s database and tracking systems, including the Department’s internal and external websites, SharePoint, and EnviroStor

 

Desirable Qualifications We Look For:
Experience in typing and clerical work

Experience with a filing system

Customer Service Experience

Experience with legal documentation

Experience working as a team

Experience supporting a group of staff

Experience with Microsoft Suite (Word, Excel, PowerPoint, Access)

You will find additional information about the job in the Duty Statement.

Working Conditions

A telework flexibility schedule may be available for this position.  The position is headquartered in Downtown Sacramento, CA, however, remote centered telework shall be optional throughout the State of California.

The California Department of Human Resources (CalHR) has implemented the requirement that all state employees attest to their vaccination status. Employees are required to indicate whether they are vaccinated, unvaccinated, or if they choose not to disclose their vaccination status. As an additional health and safety standard to protect the state workforce and the public it serves, CalHR is also implementing COVID-19 testing of all state employees working on site (including field sites) if they are unvaccinated, vaccinated but choose not to provide documentation, or choosing not to disclose their vaccination status. Any employee seeking exemption from COVID-19 testing or wearing a face covering must provide evidence of vaccination. This requirement is subject to change depending upon updated Federal, State, and/or local requirements and guidance.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-325580
Position #(s):
810-410-1139-002
Working Title:
Office Aid
Classification:
OFFICE TECHNICIAN (TYPING)
$3,369.00 - $4,217.00 A
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Facility:
Headquarters

Department Information

This position is located at our Headquarters office in Downtown Sacramento, CA.

The Department of Toxic Substances Control (DTSC) is a member of the boards, departments, and offices (BDO) within the California Environmental Protection Agency (CalEPA).

 

Our Mission: To protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products.

Our Vision: All of California is thriving in a healthy environment.

Our Core Values: DTSC values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufactures to make safer consumer products. Join DTSC to improve the lives of all Californians!

DTSC Recruitment Survey

Click here to complete the DTSC recruitment survey.

Department Website: http://www.dtsc.ca.gov/

Special Requirements

  • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times and your eligibility for this position may be impacted.

 

Electronic applications submitted through your CalCareer Account are highly recommended. If you are unable to apply electronically through your CalCareer account, please mail a completed and signed STD. 678 and application package to the mailing address provided above in the “Application Instructions” section. Applications must be postmarked on or before the final filing date.

 

Please include JC #: 325580 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application.  

 

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.).  Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of United States course/degree equivalency by the application deadline. Foreign education credential evaluation services can be found at https://www.naces.org

 

Examination Information

List eligibility is established through an examination process in which one must apply and successfully pass the examination for the classification. If you have not established list eligibility for the Office Technician, please click on the link to the examination bulletin for more information: 

https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=4PB2401

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 9/9/2022

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Toxic Substances Control
Attn: Talent Acquisition
P.O. Box 806
Sacramento, CA 95812-0806

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Toxic Substances Control
Nicole Baca
1001 I Street
Sacramento, CA 95812-2815
Drop-off applications must be received, and date stamped by 5:00 PM on the final filing date.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Other - Cover Letter required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: http://www.dtsc.ca.gov/
Human Resources Contact:
Talent Acquisition
(279) 895-5249
Talent@dtsc.ca.gov
Hiring Unit Contact:
Nicole Baca
(279) 895-5159
Nicole.Baca@dtsc.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Office
(916) 324-3095
OCR@dtsc.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.